Frequently Requested
Services For Federal Agencies
- Introduction
- Records Management Assistance
- Storage Service
- Microfilming Agency Records
- Reference Service
- Workshops
- Courtesy Storage for Members of Congress
Introduction
The National Archives Pacific Region in San Francisco (San Bruno) provides storage for inactive records created or received by Federal agencies in northern California and Nevada (except Clark County), and for selected Federal agencies in Hawaii and the Pacific Ocean area. It is the first stop for records after they leave the physical custody of the agency of origin. Agency records stay in the San Francisco facility, where they are tracked through an automated database, until they are either destroyed through recycling or accepted by NARA as permanent records. A small sampling of U.S. agencies storing records at the facility include: the U.S. Navy, Army Corps of Engineers, Bureau of Prisons, Department of Veterans Affairs, U.S. Attorneys, and U.S. District and Appeals Courts. All Federal agency records management and interaction with the facility is governed by the Code of Federal Regulations as it relates to records management. Access to all records stored at the facility is controlled by the agency of origin.
Records Management Assistance
NARA works closely with Federal agencies and can provide assistance in developing, improving, and managing a records management program and preserving historically significant, permanently valuable records. Records management staff members are available to consult with you about specific agency records maintenance problems and practices. Federal agencies wishing assistance in implementing good recordkeeping practices, providing management briefings and employee training, appraising and scheduling records for disposition, or determining records status should contact Richard Boyden by e-mail or telephone at 650-238-3461. In many instances, these services are provided to your agency at no cost. Learn more
Storage Service
NARA RCP provides storage in a safe and secure environment that meets the requirements of 36 CFR 1228 for all types of records. Records centers are authorized to store those records of a Federal agency that are properly covered by a NARA-approved records disposition schedule or the General Records Schedule (GRS). Agency offices may choose to transmit the SF 135 (and box listings) electronically using email. You may obtain an electronic version of the SF 135 by visiting the records center program's forms web site.
Microfilming Agency Records
The facility offers a wide range of reimbursable micrographic services. More information and free cost estimates are available from David Steinert by e-mail or telephone at 650-238-3497.
Reference Service
The facility provides reference service with a turnaround time of 24 hours to Federal agencies. Agency reference requests can be processed by mail or electronically through the Centers Information Processing System (CIPS). Agencies can also make reference requests by mail. More information is available from sanbruno.reference@nara.gov by e-mail or telephone at 650-238-3500.
Workshops
The facility offers records management workshops to Federal personnel on a reimbursable basis as well as free management briefings on agency records responsibilities. Workshops tailored to specific agency needs are also available. More information is available from sanbruno.workshops@nara.gov by e-mail or telephone at 650-238-3461.
Courtesy Storage for Members of Congress
The facility provides temporary storage for inactive records and personal
papers accumulated by Senators and Representatives during their terms in Congress. This service
is provided to Members as a courtesy, to ensure that their papers receive the care and
protection that they deserve. The papers are the property of the individual legislator and must be
removed from the facility 90 days after the Member leaves office.
Learn more
