Services For Federal Agencies
- Introduction
- Appraisal
- Storage Service
- Reference Service
- Workshops
- Courtesy Storage for Members of Congress
Introduction
One of 13 regional records storage facilities in the United States, NARA's Southeast Region in Atlanta receives records primarily from Federal agencies located in Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee. Its Records Management staff provides professional services to Federal agencies in support of their records management programs and works closely with agency managers to help identify agency records, schedule them for appropriate retention and disposition, and provide for their effective storage and use. NARA provides guidance and assistance during the records creation phase to ensure their proper maintenance and use during the rest of their life cycle. The Records Management Program also provides advice, conducts training workshops, and works side by side with agency personnel on specific records management improvement projects.
The Records Center Operations Program represents the first stop for records after they leave the physical custody of the agency of origin. Agency records stay in the facility, where they are tracked through an automated database, until they are either destroyed through recycling or accepted by NARA as permanent records. All Federal agency records management and interaction with the facility is governed by the Code of Federal Regulations as it relates to records management. Access to all records stored at the facility is controlled by the agency of origin.
Appraisal
NARA works closely with Federal agencies to assure that essential evidence relating to the rights of American citizens, actions of Federal officials, and the national experience is created, identified, appropriately scheduled, and managed for as long as needed. Agencies wishing assistance in determining the value and appropriate disposition of their records - including archival records with enduring historical or other value - or in improving their records management programs, should contact RM.Atlanta@nara.gov, or call 404-736-2828.
Top of PageStorage Service
NARA RCP provides storage in a safe and secure environment that meets the requirements of 36 CFR 1228 for all types of records. Records centers are authorized to store those records of a Federal agency that are properly covered by a NARA-approved records disposition schedule or the General Records Schedule (GRS). Agency offices may choose to transmit the SF 135 (and box listings) electronically using email. You may obtain an electronic version of the SF 135 by visiting the records center program's forms web site.
Reference Service
The facility provides reference service with a turnaround time of 24 hours to Federal agencies. Agency reference requests can be processed by mail or electronically through the Centers Information Processing System (CIPS). Agencies can also make reference requests by mail. More information is available from atlanta.reference@nara.gov by e-mail or telephone at 404-763-7552.
Workshops
The facility offers records management workshops to Federal personnel on a reimbursable basis as well as free management briefings on agency records responsibilities. Workshops tailored to specific agency needs are also available. More information is available from Gina Williams by e-mail or telephone at 404-736-2829.
Top of Page