This guide will assist
Project Directors (PD) and grantee users in submitting their progress
or final reports to the BHPr Project officers (PO) for the programs listed
Step 1: PD Register
and create account in EHB:
PD from the
grantee organizations will register and create accounts with the HRSA
Electronic handbooks (EHBs) at https://grants.hrsa.gov/webexternal/login.asp
. At registration time, the PD must provide their name as
it appears in the Notice of Grant Award (NGA). The EHB will require
the user to provide their most current grant number from the last NGA
(e.g. D09HP10001). The EHB has the grant number provided at registration
time and will extract the organization information. The user must
confirm that he or she belongs to that organization.
Step 2: Add
Grant to Portfolio:
The PD will
then add his or her grant to his or her portfolio. This step is
necessary to ensure that only the authorized individuals from the grantee
organization gain access to the grant data. When adding the grant
to the portfolio, the PD will be asked to provide EIN, Grant Number and
Issued Date. All this information can be found in the NGA.
EHB will match the last/first name provided with the information in the
NGA. Only one PD can be assigned to a grant.
Step 3: Grantee
User Accounts (Optional):
from the grantee organization can also register themselves and seek access
to the grant for working on the reports. The PD will need to review
and approve each request and grant the appropriate level of access to
the individual. One PD for each BHPr grant manages all the available
permissions and privileges for users.
Note: Steps 1 through
3 are one time only. Once successfully completed, the users do not need
to register and add the grant to the portfolio.
Step 4: Start
/ Edit Report:
A report will
be visible in the HRSA EHBs grants portfolio. When grantees click
the View Portfolio link, open the grant handbook, and click the Progress
Reports in the left hand side menu, they will see a link for the report
displaying grant number, available date, due date, status, etc.
If the report has not been started, a Start Report link will be displayed.
If the report has already been started, an Edit Report link will appear.
Upon clicking on the Start Report / Edit Report link, users will be able
to enter their performance data.
Step 5: Provide
complete entering their data. Filling the data in the system includes
entering all information and validating the data.
Step 6: Submit
Click on the
Process Submit link in the left hand side menu. A pop-up window
will appear. Click the checkbox that certifies that you are authorized
to submit the report and click Submit to Project Officer button. Grantees
must ensure all validation errors are fixed before submitting their reports.
Step 7: Change
After the report
is submitted, the PO will review the report and either clear the report
or return the report to the PD for corrections. If corrections are
required, the PD must open, edit the returned report, and resubmit to
the PO for final review and acceptance.
Step 8: View
to view, edit and submit reports is managed by the PD. If the PD
has granted view permissions, a View Report link will be displayed to
users. On clicking this link, the users will be able to view their
For technical help
please call HRSA Call Center 1-877-Go4-HRSA (1-877-464-4772) or email