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Health Care & Other Facilities Construction Awards

Progress Reports

Progress reports were previously submitted using OMB form 0915-0309. All projects must now submit Progress Reports through the Electronic Handbooks (EHB's) according to the following schedule:

  • Equipment-only projects – Annually
  • Construction-related projects – Quarterly

The update must cover the time period since your last report and is required whether or not you have started your project and until the project is reported as complete.

The following information will be provided when completing your Progress Report.

Equipment Only

Design Only

New Construction/Renovation

Estimated or actual date for the project start Estimated or actual date for the project start Estimated or actual date for the project start
Estimated or actual date for the completed project date the equipment is installed Estimated or actual date for the completed project Estimated or actual date for the completed project
Current project completion percentage Current project completion percentage Current project completion percentage
Current percentage of funds drawn down Current percentage of funds drawn down Current percentage of funds drawn down
Description of project status, including major problems, delays, etc. Description of project status, including major problems, delays, etc. Description of project status, including major problems, delays, etc.
Change of scope Change of scope Change of scope
    Photos of project progress*

*Photos submitted should include a brief description. It is recommended that photos be taken of exterior shots (front, rear of building) and major rooms. If your project has not started, please upload a document stating that “The project has not been started.”

Technical Assistance on how to submit a Progress Report to the EHB's is available in the following PowerPoint presentation:

Progress Reports must be submitted on a timely basis. If the report is not submitted, it may have an effect on your ability to draw down funds.

For More Information

  • Construction program questions: HCOFTA@hrsa.gov or 301-443-3665
  • Drawdown of funds questions: Payment Management System or 1-877-614-5533
  • Terms and conditions of grant: Contact the grants management specialist listed in your Notice of Grant Award

HCOF Reporting Resources
 

HRSA’s Electronic Handbooks (EHB's)

Printer-friendly Post-Award Guidance (158 KB)

Progress Report Instructions (3,610 KB)