Minutes from the Industry Advisory Council Meeting - February 15, 2001

NITAAC Industry Advisory Council Meeting Minutes

Date: February 15, 2001

Time: 11:30-1:30am

Attendees:

Name	Organization	Contract
Dr. Leamon Lee	NIH-NITAAC	All
David Ramos	NIH-NITAAC	All
Victor Powers	NIH-NITAAC	All
Beverly Doukwah	NIH-NITAAC	All
Elmer Sembly	NIH-NITAAC	All
Pam Stearman	NRC	All
Esther Burgess	IAC Chair - CSC	All
Jim Collins	IAC - STG	CIO-SP2
Kim Belt	IAC - PTFS	IW2
Jay Jones	IAC - KPMG	CIO-SP2
Debbie Mays	IAC - A-TEK	IW2
Mary Hopewell	IAC - Titan/Averstar	CIO-SP2
Louis Dorsey	IAC - ECS Technologies	ECS2
Kevin Razzaghi	IAC - Booz, Allen& Hamilton	CIO-SP2
Barry Oxford	IAC - Premier Technology Group	CIO-SP2
Jim Terry	IAC - Sytel	CIO-SP2
Joseph Villar	IAC - Pixl	IW2
Diane McLaughlin	IAC - PSI Net	IW2
Ed Treacy	IAC - FDC	CIO-SP2

The meeting began with the administrative items as follows:

· Esther answered any questions by industry in reference to their list of represented companies that were assigned.

· The previous week’s minutes were read and approved.

The meeting then moved to discuss council business as follows:

· The council discussed whether companies had to have both the original and the new CIO-SP2 and IW2 contract web-sites active. The answer to this is yes since it is a contract requirement; as well as each company will have different teams and rates.

· The council then discussed the ordering guidelines for CIO-SP2 and IW2. This action item is still in process. The intent is to update the web sites with the current guidelines. A working draft was to be ready by the end of the week forCIO-SP2. The guidelines for IW2 were to follow. Questions were raised from industry as to whether industry can provide their input prior to the posting of the guidelines. The answer was yes. Victor will forward guidelines to Esther for distribution to the council for input electronically. The council intends to review the final draft during the next meeting.

· The discussion then turned to the posting verbiage relating to incumbency, industry partner marketing, and/or preferred vendor. David Ramos stated that the process has begun; however, it is still under review. They are still looking at other GWAC letters like Millennia-Lite. David reiterated the sensitivity of this issue in order not to raise any competitive conflicts amongst the vendors. Dr. Lee added that this is a learning process and he feels that with the education from his staff and industry experience, this will sort out. Industry stressed the importance of NITAAC being aggressive on this issue and NITAAC agreed.

· Another action item that came up which was related to the prior discussion. NITAAC is still reviewing the down-select process. The suggestion was put forward to have companies submit one-page capability statements for the down-select procedure. NITAAC will provide customers general guidelines for using the down-select process.

· The next action item discussed was whether NITAAC can receive customer funding. Dr. Lee has contacted their finance director and it was determined that it is possible. NITAAC will meet with the finance team to determine how to put the process in place.

· The next action item was whether end-user clients can get small business credit when using the NITAAC contract. NITAAC is still working with SBA to establish some type of agreement. NITAAC is entertaining the thought of a pilot program with SBA. A suggestion from industry was put forth to have a sliding scale for the processing fee of primes in order to encourage primes to work with SDB’s. NITAAC will review that issue.

· The next action item discussed was feedback relating to marketing resource sharing amongst the vendors was discussed. Elmer Sembly reported that the vendors were excited to pursue the marketing resources sharing effort.

· The next action item discussed was the estimated time-line for accepting e-orders via the website. The item was addressed at the kickoff meeting. The timeframe for this item to begin is May.

· The meeting then moved to the contract comparison and marketing presentation updates. Time was out and it was decided that the CIOSP2 and IW2 presentations will be reviewed by the council at the next meeting.

· The next meeting date is scheduled for Thursday, March 15 2001 from 11:30 to 1:00pm.

Action Items:

Item	Action	Assigned to	Target Completion
Create a marketing presentation for CIO-SP2	Hard copies were distributed to the forum for review and comments. In addition, soft copies will be provided to Esther Burgess to circulate / solicit feedback from participants.	Bill Beyer	3/15/2001
Resolve question on whether companies that hold both the original and new CIO-SP or IW contracts are required to keep both web sites	Both Web sites will be active. Comments and suggestions were encouraged from forum.	Victor Powers	1/31/2001
Update NITAAC CIO-SP2 and IW2 websites with the Ordering Guidelines and templates	Input from forum was encouraged before posting of new content. Forum was also asked to provide comments / feedback in bullet format. Meanwhile, existing Ordering Guidelines will be in place.. Point of contact is Victor Powers.	Victor Powers	1/30/2001
Review the posting verbiage relating to incumbency and industry partner marketing and / or preferred vendor	Process in review for further details. The process is now posting incumbent.	David Ramos	1/25/2001
Review the vendor down select procedure	Process in review for further details. Suggestions and comments for alternative methods were presented to the forum and responses were noted by the assignee.	David Ramos	2/28/2001
Set up a way in which NITAAC can receive customer funding	Email was send to new finance director for comments. Initial response was that it can be done.	Dr Lee	Open
	Further discussion will be made to flush details

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