NITAAC IAC Meeting
Thursday, November 18, 2004
Bldg.
Conference Room 605K
11:30 A.M. - 1:00 P.M.
Attendees:
Ms. Diane
McLaughlin, BearingPoint
Mr.
Ms. Stuart
Kramer with, SRA
Mr. Victor
Powers, NITAAC
Mr. Greg
Holliday, CIO-SP2
Ms. Millicent
Manning, ECS3
Mr. Donald
Wilson, IW2
Ms. June
Evans, OA
Agenda Items:
The
CIO-SP2 briefing will be held on 11-18-04 at 2:30 P.M. Victor reported that so far the report
produced positive outcomes regarding NITAAC.
The Committee recommended that NITAAC conduct Prime Vendor Surveys in
the future.
The
Program Enhancement Reviews were initiated by the Department of Health and
Human Services (HHS). Clifton Gunderson
performed the first review that focused on how the three contracts process
orders. Letters went out to the Primes
notifying them of the reviews. LMI will
conduct the second part of the review.
They are scheduled to complete the second review by February 2005.
NITAAC
and June Evans are working together to construct a Statement of Work to
outsource NITAAC’s marketing activities.
The Committee mentioned that the Primes should help with shaping the
marketing goals and objectives. Victor
mentioned that the NITAAC Program is in need of a spokesperson. The Committee suggested that a Government
employee should always serve as the spokesperson. In addition, the Committee agreed that a
successful marketing strategy takes commitment from both sides. Furthermore, the Primes suggested that a high
level Government figure, such as David Ramos should talk with the Primes and
let them know how much NITAAC needs their help and participation.
NIH Executive
Agent Designation Status
The Executive
Agent Contract Activity Report is due December 15, 2004. It was mentioned that preparation underway
and on schedule.
IT
Systems Enhancements
NITAAC system
enhancements are still in progress. Mr.
Holliday indicated that
Development
efforts continue on the Electronic Government Ordering System (e-GOS). Implementation
of the new system is scheduled for October 1, 2005. NITAAC plans to use focus groups consisting
of vendors and customers to test the system. Committee members discussed GSA’s ordering
system and its ineffectiveness. The
vendors recommended that NITAAC check out GSA’s electronic ordering system to
avoid similar pitfalls. Also, the
Committee recommended that NITAAC give a presentation to the vendors on the new
system. IW2 will have the same delivery
order system as ECS3—coming soon!
IAC Membership/ Partnership
Victor asked the question, “How do we improve the IAC membership?” to the Committee. Esther Burgess has served in the capacity as IAC Co-chair for over 2 years and is stepping down as IAC Co-chair effective immediately. The IAC plans to recognize Esther for the fantastic job she has done over the years. Victor stated that we need to solicit for a new co-chair. However, the Committee stated that in the past the Chair and the Co-chair would get together and recommend someone and offer them the position. The Committee agreed that we should continue the established tradition, and if the recommended individual declines the offer, the IAC would then solicit for a new Co-chair. Victor talked to Max Peterson with CDWG and he wants to participate on the IAC. The Committee recommended that the IAC only allow Program Managers to serve on the IAC. Program Managers do not come and go as quickly as Sales Representatives; therefore, the members would remain longer and have a vested interest in the contract vehicles’ success. The Committee recommended the following criteria for selecting an IAC Co-chair— · Someone who has participated on the IAC in the past
· Demonstrate commitment to the IAC
· Synergy with Government leadership
· Demonstrate leadership in the IT industry
The Committee will make sure that the roles & responsibilities of the Co-chair are clearly defined. In addition, the Committee will look back at previous quarterly meetings and gather information that demonstrates how the IAC can add value to Industry. Once the IAC Co-chair is selected the Committee will revisit the IAC Charter. The Committee recommended that we review the Charter yearly to see if it needs updating. Victor said he would confer with David Ramos concerning a proposed new IAC Co-chair. Contract Performance · CIO-SP2 reported 326 orders and $911 million.
· IW2 reported 413 order (38 task orders and 375 delivery orders) and $92.5 million.
· ECS3 reported 23,356 orders and $412 million.
Other IAC Business · Continue to have NITAAC connect with GSA and other GWAC offices.