NITAAC IAC Meeting Minute
Date: 3/18/2004
Time: 11:30-1pm
Attendees
Name
|
Organization
|
---|---|
Victor
Powers |
NIH |
Elmer
Sembly |
BMOCO |
Greg
Holliday |
NITAAC,
CIO-SP2 |
Donald
Wilson |
NITAAC,
IW2 |
Millicent
Manning |
NITAAC,
ECS3 |
Esther
Burgess |
STG,
Inc. |
Howard
Ady |
Bearing
Point |
Rusty
Wall |
CSC |
Debbie
Mays |
A-Tek |
Polly
Seleski |
idoxSolutions |
Stuart
Kramer |
SRA |
Pat
Delaney |
GMRI |
Jeffrey
Westerhoff |
SRA |
Marketing
Ø Recent marketing activities
include the AIIM Conference in February 2004.
NIH had partnered with AIIM to sponsor a Government Procurement (GP)
Zone at the event. This is the first
time ever that AIIM has specifically targeted government customers. Total number of participation from the NITAAC
contracts includes one prime contractor and five subcontractors for a total of
six companies. Some of the other large
prime contractors already had their booth set up at the show therefore were not
there in the GP Zone. In the GP Zone, a
stage area was set up to allow vendors to give presentations. The most popular topics with the AIIM
attendees were the Medical IT and the 508 compliance topic areas.
Ø Near term activities include BMOCO
participation in the Western IAC GWAC event in
Ø National Archive is interested in
using NITAAC contracts for their Records Administration needs. All agency needs to come through National
Archive to transfer and archive their records.
IW2 contract was mentioned as a possible contract vehicle of
choice. BMOCO anticipates on
participating in a conference at the
Ø NIH is not going to be
participating in FOSE this year, but will be looking to step up event
activities that involve partnering with other government agencies.
Ø There was a mentioned that the
ITOP2 contract management is in the process of being moved from DOT to
GSA. This means that the contract will
become more active and more of a competition to the NITAAC contracts in the
near future.
Ø Suggestions were made to have one
of the subcommittee take an action to track status and activities of competing
GWACs.
Ø Rusty Wall mentioned that we need
to concentrate on putting the word out about the differences and the advantages
in using the NITAAC contracts vice other GWACs.
He has a copy of a matrix that was done by the ANSWER program office,
which compares the major GWACs, and will send that to NIH for review and for
use as a starting point for new or updated marketing material.
Ø The council agreed that there is a
need to look at other GWACs including agency specific Multiple Award Contracts
(MACs) for competitive analysis. This
has been designated as a potential marketing subcommittee project, and has been
moved for discussion at the next meeting.
Ø Personnel changes in the BMOCO
organization include:
o
Robert
Bates moving over to the DSSA contract shop
o
Bonnie
Wilson being detailed to OD
Ø There is a change in the Marketing
Sub-committee lead from Tom White of igov to Pat Dulaney of GMRI. Tom has moved to another function within igov
and will not be working on the NIH contracts anymore so he voluntarily stepped
down. Meanwhile, Pat has been part of
the Marketing sub-committee from the start, and has graciously volunteered to
step up to the position.
Programs
Ø BMOCO and NITAAC have received
positive comments for the Quarterly Meeting held in February 2004. The panel concept worked well, and vendors
felt that the information was useful to them.
From NIH’s perspective, the event seemed to have re-energized both the
primes and the sub-contractors on the NIH contracts. NIH is soliciting ideas for the next
Quarterly meeting.
Ø Kathy Monaco of NetStar-One is the
Programs Sub-committee lead.
Government
Affairs
Ø Howard Ady of Bearing Point is now
the sub-committee lead for Government Affairs.
He will be conducting his first meeting, and get the committee started
between now and the next council meeting.
Contracts
Ø Questions were raised as to other
activities NIH is taking to better posture the contracts against
competitors. NIH stated that they are
interested in entering into MOUs with other agencies, which gives them incentives
to use the NITAAC contracts.
Ø There were also discussions around
the NASA’s recent authorization letter to JPL contractor to authorize them to
do procurement on their behalf.
Questions were raised as to whether NITAAC contracts can accept
Ø The council discussed various
ordering scenarios on the NITAAC contracts.
Currently any federal agency or agencies with federal funding can place
an order on any of the NITAAC contract.
An alternate scenario would allow quasi-federal organizations, e.g.,
FFRDCs and possibly Grantee organizations to also place orders on the NITAAC
contract.
Ø Millicent Manning stated that under
ECS2, contractors were able to buy for a Federal government agency as long as
they had an authorization letter from the government that they were buying on
behalf of the government. This scenario
helped drive down the price of the IT hardware and software to the
government. Possibility exists that NIH
may be able to allow the same method of purchase from other quasi government
agencies or contractors on ECS3.
Ø NITACC is going to be conducting a
balance scorecard survey for NITAAC contract from the customers to assess how
well the contracts are performing. NIH
has engaged LMI, who had prior experience working with NIH on these surveys, to
assist in this activity. NIH expects the
project to start within the next week or so.
The first order of business is to update the questionnaire from CIOSP
and ECS2 for use on CIO-S2 and ECS3. A
survey was never done on the Image World contract; therefore, a new survey will
need to be created for the IW2 contract.
Ø NITAAC is working on promotion IW2
contract by trying to tap into the NIH vital records program. So far activities include soliciting and
receiving white paper from vendors on this topic, and briefing to the NIH Chief
Records Manager of the capabilities.
Currently it is still very early in the process of identifying the vital
records. BMOCO plans to use the NITAAC
hour to get the key decision makers and the Institute Centers (ICs) together to
discuss this topic.
Ø Contract performance report to
date are as follows:
o
CIO-SP2: $776M base year award; $3.1B including all
options.
o
IW2:
321 total orders with total value @ $79M
§
34
TOs, $13M base year award; $36M including all options
§
287
DOs with estimated values of $43M
o
ECS3:
Over 18,000 DOs with total estimated value of $45M
Other business
Ø
The
council moved to meet on a bi-monthly basis; therefore, the next meeting is
scheduled for Thursday, 20 May 2004.