NITAAC Industry Advisory Council (IAC) Meeting

Thursday March 16, 2006

Bldg. 6100 Executive Blvd., Rockville, MD

Conference Room 6D01

10:00 A.M. – 11:30 P.M.

 

 

Attendees:

Victor Powers, NITAAC Program Director, acting IAC Co-Chair, powersv@od.nih.gov (Note that Diane Frasier had an unforeseen schedule conflict)

Rusty Wall, CSC, IAC Co-Chair, rwall@csc.com

Donald Wilson, CO, NITAAC

Greg Holliday, Senior CO, NITAAC

Millicent Manning, NITAAC

Wanda Russell, CO, NITAAC

Timothy Warrington, NITAAC

Mary Alice Johnson, Connelly-Works, NITAAC New Business Support

Belinda Coleman, Coleman Group, NITAAC New Business Support

Bruce Thorner, NITAAC Support

Stuart Kramer, NAC, CRA

Jim Terry, IAC, Pyramid Systems

Debbie, Rieger, IAC, A-Tek

Frank Durso, IAC, SRA

Cindy Kendall, IAC, SAIC

Sunil Kolhekar, IAC, CITI

Bill Cratty, Apptis

Kevin Cevasco, Unisys

Geralynn Franceschini, Unisys

Dwight Chamberlin, Unisys

Joyce Hunter, Ingenium

 

The Thursday March 16, 2006 Meeting Minutes Follow:

 

Opening Remarks by Victor Powers, NITAAC acting IAC Chair

 

Victor Powers notified the committee that Diane Frasier had a short notice conflict that precluded her attendance.

 

NITAAC Outreach- Mary Alice Johnson

 

Mary Alice Johnson from NITAAC’s outreach program provided an updated list of proposed shows and costs to NITAAC that are planned for attendance by NITAAC.  She briefed concerning her marketing results at FOSE from March 7^th to March 9^th. 

 

Mary Alice also provided an updated list of shows where NITAAC will be exhibiting (see attachment). Please contact Mary Alice Johnson if you would like to coordinate any show activities with her at 301.435.4479 or via e-mail at johnsmar@od.nih.gov

 

ECS III RFQ system and training/pilot status- Bruce Thorner

 

Bruce Thorner briefed on the ECS III RFQ system currently being piloted. The enhancements include an electronic means to exercise the Fair Opportunity Process, to include exceptions, and allow contractors to attach proposals.

 

NITAAC is conducting a focus group for training/testing on the new system on Thursday, March 23^rd at 6120 Executive Boulevard at 9:00 AM.  Linda Martin, NITAAC Business Development is assisting Bruce Thorner and Millicent Manning with all the outreach efforts on the new system.

 

Proposed IAC and subcommittee Membership - Results Membership Development – Rusty Wall

 

As a result of the membership enhancement efforts for both the IAC and the subcommittees, an additional 17 people from 15 different companies have expressed interest in joining.  These volunteers were asked to participate as either IAC or subcommittee members. (See the attached list of new IAC and IAC Subcommittee members) The proposed list was distributed at the IAC meeting and interim subcommittee chairpersons were chosen. They are:

 

Geralynn Franceschini - Marketing Subcommittee

Diane McLaughlin - Programs Subcommittee

Dwight Chamberlain - Government Affairs Subcommittee

 

The subcommittee charters are posted on the NITAAC website.  http://NITAAC.nih.gov

 

Proposed Agenda Items for IAC Subcommittees- Rusty Wall

 

The IAC was asked to review the draft agenda items for the IAC Subcommittees.  IAC discussion items included the overlap between items on the Marketing Subcommittee with items on the Programs Subcommittee.

 

Each interim subcommittee chairperson was asked to review the proposed agenda items (attached to these minutes) and to convene a subcommittee meeting and report back at the April meeting on their concurrence or changes to the proposed agenda.  Please contact Rusty Wall or Victor Powers for any questions.  The subcommittee Chairpersons also agreed to solicit additional members for each subcommittee.  Please note that at least one NITAAC representative also volunteered for each of the subcommittees.

 

NIH Office of Financial Management (Payment Office)

Process – Victor Powers

 

As a result of IAC discussions concerning invoice payment issues external to NITAAC at the NIH Office of Financial Management’s Accounts Payable Office, Diane Frasier arranged a meeting with the Director, Office of Financial Management and his staff.  On behalf of Diane, Victor Powers reported on the results of NITAAC’s meeting with the NIH Director, Office of Financial Management to address possible process enhancements as recommended by the IAC.  Discussion items included that the major reason that there have been invoicing issues is that invoices are not always accurately prepared with the necessary information (i.e., correct tax identification numbers, etc.).  Other issues included invoices not being received via mailings to the Accounts Payable Office or mistakes related to information on the invoice documents.  The Office of Financial Management suggested that contractors use the NIH Office of Financial Management’s web site to fully monitor invoice payments.  The Office of Financial Management’s customer service representatives can assist with invoice issues as well as the suggested use of the on-line invoice reporting system.  The web site can be accessed at:

https://silk.nih.gov/adb/billpay

 

Push the process button- Then enter your

 

TAX-ID:  PURCHASE ORDER:     ORDER INVOICE: 

The help button tells you how to find these three data elements on your awarded task order and it should also be on the submitted invoice.

 

Please access this web site and you will get real-time status on any of your invoices including the future payment date- but remember that it takes a few days after the invoices are received at the NIH Accounts Payable office before the invoices are manually entered into the system and the status of each invoice is posted.  If you have an old invoice that is not posted or paid, then it’s recommended that you resubmit it as a substitute or replacement.

 

NITAAC Outreach- Mary Alice Johnson

 

Mary Alice Johnson from NITAAC’s outreach program also provided an update on NITAAC’s plans for a Vendor and Customer Newsletter with articles and information from both Diane Frasier and Victor Powers.  Tentative plans are to post this newsletter by email monthly and by posting it on the NITAAC web site.

 

 

Contract Reports for CIO-SP2i, IW2nd, and ECS III - Greg Holliday, Donald Wilson, Millicent Manning

 

CIO-SP2i now has 428 awarded Task Orders with a base year value of $1.4B and an option year value if all options are exercised of $5.5B. 

 

Donald Wilson reported 42 Task Orders on IW2nd with a value 0f $16.3M and 586 Delivery Orders with a value of $87.8M.

 

Millicent Manning reported a new total of 2,500 delivery orders for

FY 2006 on ECS III valued at $26.6M.

 

Open Discussion/Potential Agenda Items for the next Meeting

 

Proposed agenda items for the next meeting included decisions on the final make-up of the IAC subcommittees and agreed agenda items for each. NITAAC will also discuss results of the ECS III RFQ system training/pilot session.

 

Another agenda item for the next IAC meeting will be NITAAC and contractor participation at contractor functions, exhibits, conferences, and booths.  This will be a marketing feature for future NITAAC outreach efforts.  Please contact Mary Alice Johnson at

(301) 435-4479 or via e-mail at johnsmar@od.nih.gov.

to discuss co-marketing at conferences you plan to attend in 2006

 

-         Your input is requested on any new agenda items for the next IAC meeting!!!!  Please propose any desired agenda items or your desire to participate on the IAC Subcommittees as a new member for our next meeting. –

-          

You may send your input to Rusty Wall, rwall@csc.com or Victor Powers, powersv@od.nih.gov.