This section provides an overview of the UDS report and detailed instructions for completing each UDS table.
OVERVIEW OF UDS REPORT
The UDS includes two components:
- The Universal Report is completed by all grantees. This report provides data on services, staffing, and financing across all programs. The Universal Report is the source of unduplicated data on BPHC programs.
- The Grant Reports are completed by a sub-set of grantees who receive multiple BPHC grants. (For the purpose of identifying those who submit grant reports, grantees who received targeted SBHC funding through FY 2004 will continue to submit SBHC grant reports.) These reports repeat all or part of the elements of five of the Universal Report tables. They provide comparable data for that portion of their program that falls within the scope of a project funded under a particular grant. Separate Grant Reports are required for the Migrant Health Center, Homeless Health Care, Public Housing Primary Care and the former School Based Health Center grantees unless a grantee funded under one specific program receives no other BPHC funding. No Grant Report is submitted for the portion of multiply funded grantee's activities supported by the Community Health Center grant.
The Universal Report provides a comprehensive picture of all activities within the scope of BPHC-supported projects. In this report grantees should report on the total unduplicated number of patients and activities within the scope of projects supported by any and all BPHC primary care programs covered by the UDS .
For Grant Reports, grantees provide data on the patients and activities within that part of their program which is funded under a particular grant or was supported by the SBHC program through FY 2004 . Because a patient can receive services through more than one type of BPHC grant, and not all grants are reported separately, totals from the Grant Reports cannot be aggregated to generate totals in the Universal Report.
Grantees that receive only one BPHC grant are required to complete only the Universal Report. Agencies with multiple BPHC grants, or who receive one grant and receive CHC funds to support a former school-based health center funded site complete a Universal Report for the combined projects and a separate grant report for each Migrant, Homeless, School Based Health Centers and/or Public Housing program grant. Examples include the following:
- A CHC grantee (Section 330e) that has a Health Care for the Homeless grant (Section 330h) completes a Universal Report and a Homeless Grant Report--but does not complete a Grant Report for the CHC grant.
- A CHC grantee (Section 330e) that also has Migrant Health (Section 330g) and Homeless (Section 330h) grants, completes a Universal Report, a Grant Report for the Homeless grant, and a grant report for the Migrant grant.
- A CHC grantee which currently has funds from only the CHC program, but which received targeted SBHC funding through 2004 which were rolled into its CHC grant funds completes a Universal Report and a Grant Report for their School Based Health Center.
NOTE: The reporting software will automatically identify the reports which must be filed and prompt the grantee if one is left out.
If the reporting grantee provides services through a contract with another organization that is the direct recipient of a BPHC grant, both entities report the patients, utilization, costs and revenues associated with those patients, though only the grantee will have a Grant Report to complete.
The table below indicates which tables are included in the Universal Report and Grant Reports. Also listed are tables that have been deleted from the UDS since the system was initiated in 1996. No further reference to any of the deleted tables is made in this Manual.
Table |
Universal Report |
Grant Reports |
Center/Grantee Profile |
Cover Sheet |
Grantee and Service Delivery Site Information |
X |
|
Table 1: |
NO LONGER REPORTED |
|
|
Table 2: |
Services Offered |
X |
|
Patient Profile |
Table 3(A): |
Patients by Age and Gender |
X |
X |
Table 3(B) |
Patients by Race and Ethnicity, Patients best served in a language other than English |
X |
X |
Table 4: |
Socioeconomic Characteristics |
X |
X |
Staffing and Utilization |
Table 5: |
Staffing and Utilization |
X |
<partial> |
Table 6: |
Selected Diagnoses and Services |
X |
X |
Table 7: |
Perinatal Profile |
X |
|
Financial |
Table 8(A-B): |
Costs |
X |
|
Table 9(A-B): |
NO LONGER REPORTED |
|
|
Table 9(C-E) |
Managed Care and Revenue |
X |
|
