Visual Services: Terms and Conditions
1. Reproduction is permitted only from images supplied by the Gallery's Visual Services Department and only in flat, two-dimensional form.
2. The reproduction may not be described or identified as a "limited edition" or otherwise purport to have intrinsic value other than as a reproduction.
3. The Gallery will not supply images of works of art in its collections to companies or individuals operating an image rental and/or sales service or for any use which appears susceptible to unauthorized use. In signing, the Applicant represents that no such use will be made of any image obtained from the Gallery.
4. The Gallery reserves the right to limit the number of images of Gallery-owned works of art to fewer than 25% of the total images to be included in any single project.
5. Permission to reproduce and the fees payable cover only the specific use detailed in the contract. Any new edition, re-employment of printing plates, or additional use of any kind must be preceded by a new application and is not covered by the original permission to reproduce or fees.
5a. Reproduction of a color image previously obtained from the Gallery is permitted only when the Applicant can provide verification that the color image was supplied by the Gallery, and is conditioned on the Applicant submitting an accurate color proof for approval. When applicable, instructions for color correction will be provided. If proper correction cannot be obtained, reacquisition of the color image will be required to make a new reproduction.
5b. Reproduction of a black-and-white image previously obtained from the Gallery is permitted only when the Applicant can provide verification that the black-and-white image was supplied by the Gallery.
6. The image must be accompanied by a caption and credit containing the elements specified below. The caption and credit must appear either in immediate proximity to the image or in a section devoted to acknowledgments. Abbreviation is not permitted.
6a. Any printed or electronic media must include caption and credit consisting of the artist's name, title of the work of art, donor's credit, and Image courtesy of the Board of Trustees, National Gallery of Art, Washington. Inclusion of the date, medium and dimensions is optional.
6b. Any television, film, or tape media must include caption and credit consisting of the donor's credit and Image courtesy of the Board of Trustees, National Gallery of Art, Washington. Any associated printed media in which the image appears, however, must include full caption and credit as outlined in 6a.
7. The image may not be reproduced larger than the size of the original work.
8. Where the medium of the original work is photography, the image may not be cropped, bled, guttered, or overprinted. For all other media, a work not reproduced in its entirety must include the word "detail" in its caption.
9. For printed reproduction in color, a color proof must be submitted to the Gallery for approval prior to publication to insure the most faithful reproduction possible. If supplied, the transparency must accompany the proof. After examination, the proof will be returned to the Applicant with approval or instructions for color correction.
10. Any reproduction which deviates from the original black and white or color image, including but not limited to electronic manipulation, renders this permission void.
11. Preliminary copy and layout for any associated advertising or promotion in which the image appears must be submitted to the Gallery for approval prior to publication.
12. The Applicant expressly understands and agrees that the copyright covering all materials supplied pursuant to this permission is not assigned or released by the Gallery, that the purpose of this permission is to grant the Applicant only a non-exclusive license to use Gallery materials for the use specified on the contract, and that the Gallery specifically reserves to itself all other rights in the materials reproduced pursuant to this permission.
13. In consideration of permission to reproduce from materials supplied by the Gallery, one copy of the final publication or product must be sent gratis to the Gallery, care of the Visual Services Department.
14. The Applicant is responsible for returning any transparencies supplied by the Gallery within six months of the date of sending, unless the Gallery agrees to an extension. The Gallery will not send reminders.
15. Reproduction in violation of any of the terms of this contract will result in withdrawal of all permission to reproduce and other action where appropriate.
16. Any special conditions listed on the contract supersede the terms and conditions stated above.
Although the Gallery does not seek to limit where a single project incorporating Gallery images may be distributed, this permission does not purport to include any rights which the artists, their agents, estates or any other parties may retain in the underlying works of art under the laws of various countries.
Image Availability Notes
New photography for objects not currently in the Gallery’s image inventory is subject to the Gallery's prior work schedule and therefore the Gallery cannot accept rush orders for it. The Applicant must allow ten weeks after receipt of payment for completion of new photography.
Payments
Please include the contract number on any correspondence or payment pertaining to it.
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