In order to ensure that only the right individuals from your organization have access to the grant information and the ability to perform post award activities, HRSA EHBs require all users to explicitly request permissions to access a grant.

The project director (PD), whose name appears on the NGA is required to register first using the built in process. This registration process is quick and easy and requires the PD to have the last NGA issued by HRSA for verification. The entire registration process can be completed online without intervention from any HRSA personnel. Read more about how to add a grant to your portfolio.

All other users from the organization need to submit their registration requests to the project director. The project director can then approve the request and grant necessary access rights so that the users can view relevant information.

This process has to be carried out for each grant belonging to your organization.

In the context of a grant, HRSA EHBs offer two functional roles:

1. Project Director: This is the individual who is most closely tied to the grant. This persons name appears on the Notice of Grant Award (NGA). This person is granted all permissions to manage the grant after successful registration and is responsible for sharing the grant handbook functions with other individuals from the organization.
2. Other: For other individuals such as the Authorizing Officials, Business Officials and Data Submitters who need access to the grant handbook. If you want to assist in the post award activities of the grant and are not the project director, use this role.

If you are the project director for the grant, follow the steps listed below:

1. Please have the last NGA issued by HRSA handy. You will need this during registration.
2. Ensure that the name on your profile matches exactly to the name on the NGA.
3. Choose add grant to portfolio and enter your 10-digit grant number. (For example A10HP00099)
4. Select "Project Director" role.
5. Enter the award issue date and the CRS-EIN from the last issued NGA for verification. The NGA used by the system for reference is listed once you enter your 10-digit grant number.
6. Certify that you are indeed the project director for this grant.

Once the above steps are completed, you will be able to access the grant handbook.

If you are not the project director of the grant, follow the steps listed below:

1. Choose add grant to portfolio and enter your 10-digit grant number. (For example A10HP00099)
2. Select "Other" role.
3. Enter comments to communicate them to the project director. Optionally indicate the permissions that you would like to have access to. Learn more about the various permissions
4. At this point your registration request with your comments will be forwarded to the project director.
5. Once the project director approves the request, you will be able to access the grant handbook with appropriate permissions. You will be notified electronically of the decision.

Note that the project director must register first before other users can access the grant handbook.

Requests to add grants to portfolio under the functional role "Other" are forwarded to the project director. The project director has to approve these requests. Only then will the grant show up in the respective user's portfolio.

Please read the HRSA's application submission user guide for detailed step-by-step instructions. In summary, noncompeting continuation applications must be submitted through Grants.gov and then completed within HRSA EHBs. In order to access your noncompeting continuation in the grant handbook, you must register and add the grant to your portfolio.