Submit Application FAQs
Difficulty Submitting an Application
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Application Attachments/ Uploads/Downloads
The R&R Sub-Award Budget Form specifies that a Sub-Award Attachment, a PureEdge file (.xdf extension), must be attached. This attachment is available within the Sub-Award Budget Form.
When you have opened the form, simply click the Click here to extract the R&R Sub-Award Budget Attachment button to download, save and fill-out the Sub-Award Budget attachment. When completed, click the Add Attachment file within the Sub-Award Budget form to find the attachment and attach it to the form. Make sure that all the mandatory fields have been completed in the attachment – if they are not, then the application package could get rejected.
Please note that you will ONLY be able to add this Sub-Award Attachment within this form. Any other file type, including any other .xdf files, other than the expected R&R Sub-Award Budget Attachment, will cause the system to reject your submission.
Yes. In order to submit your application, you are required to fill-out the mandatory fields (each symbolized by a yellow field and an asterisk), as well as any other applicable fields.
Like the “Check Package for Errors” button at the top of your application package, there is also a “Check Form for Errors” button on the Research & Related Sub-Award Budget Attachment. Make sure that you use this button to check for any errors. You should do this for each and every Sub-Award Budget Attachment included in your application. If you do not fill-out each mandatory field, your application will be rejected by Grants.gov.
Yes. Avoid using any special characters (example: %,/,#, -, &, *) in any file name. Do not include spaces in the file name. Also, keep the name of the attachment short.
The empty file, such as a Word document opened and saved without entering any data, will cause problems as the system processes your application package. Make sure attached files contain data. Empty files can create delays in Grants.gov processing your package, and the empty file will be included as part of your official application submission to the federal agency.
While using the compatible version of Adobe Reader, any type of file can be attached to an application package. While using PureEdge you may attach most file types except files saved in Office 2007.Please read the application instructions, in many cases an agency will place restrictions on the types of files it wishes to accept. You can only attach documents to an application if the forms in the applications allow you to do so.
Note: Although Grants.gov does not restrict types of file attachments, if more than one attachment is included in a grant submission and two or more files have the same name, the grant application cannot be processed without manual intervention. To correct this, you should:
TIP: Do not save your entire application package as a PureEdge file (.xfd) and upload it as an attachment.
*Please note at this time Grants.gov is experiencing compatibility issues with all MS Office 2007 XML attachments. PureEdge is not compatible with Microsoft Office 2007. File extensions currently not compatible include: .pptx, .xlsx, .docx, .docm, .dotm, .dotx, .potm, .potx. Click here to learn more about Office 2007 attachments .
Yes. There is a 30-character limit on the Authorized Organization Representative (AOR) name field on the SF-424 Signature page. This field is populated by the system using the user’s full name (last name and first name combined) from your AOR account at the time of your submission. Please ensure that your name in your login credentials does not exceed 30 characters. You can edit your name in your account by logging is as an Applicant and clicking the Manage Applicant Profile link in the menu in the left frame.
There is a 60-character limit on the R&R Senior/Key Person Form for the organization name field. Please be aware that if you exceed the 60-character limit your application will get stuck in the system and not be processed. If your application gets stuck, you will be contacted by the Grants.gov Contact Center to help you correct the problem.
The dates you enter regarding the length of your proposed project and your budget information are very important. Verify dates because it is possible in the MM-DD-YYYY format to enter invalid dates, such as 06-30-0000. Double-check the entries. While your application may be accepted by Grants.gov, the federal agency receiving the application may not accept it based on invalid dates.
File attachment names longer than approximately 50 characters can cause problems processing packages. Please limit file attachment names. Also, do not use any special characters (example: &,–,*,%,/,#) or spacing in the file and for word separation, use underscore (example: my_Attached_File.pdf) in naming the attachments. Please note that if these guidelines are not followed, your application may be rejected.
An agency may modify a grant opportunity after it is published. An application before the change may not include new required forms. You can catch this by signing up to be informed of modifications to a package. On the package download page there is a field where you can enter your email address to be informed of these possible changes. You can also verify that the forms are included in your package before submitting the application, by downloading the same package again and reviewing the required attachments for changes.
Remember, if a package has been modified and you submit the original application without the changes, your application may be rejected.
If you have any questions regarding this matter please email the Grants.gov Contact Center at firstname.lastname@example.org or call 1-800-518-4726.
Currently you can only submit Microsoft Office 2007 XML attachments with the compatible versions of Adobe Reader.
If you are using PureEdge Viewer you cannot attach Office 2007 documents, there are compatibility issues that will cause errors in the submission.
There are no plans to support Office 2007 documents with PureEdge forms, since they are being phased out in the near future. File extensions currently not compatible include: pptx, .xlsx, .docx, .docm, .dotm, .dotx, .potm, .potx
If you are unsure of your application type, it is suggested to avoid using Microsoft Office 2007 attachments at this time.