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40VA42
Veterans and Dependents (Living and Deceased) National Cemetery System, Correspondence and Inquiry file-VA
System location:
VA Central Office and the National Cemetery wHere
veteran or his dependent is interred. Address locations are listed in
VA Appendix 1 at the end of this document.
Categories of individuals covered by the system:
Veterans and their dependents both living and deceased.
Categories of records in the system:
Military service data, inquiries as to burial location, details on issuance of headstone or
marker; data on gravesite reservation and other miscellaneous
inquiries relating to the burial of the deceased.
Authority for maintenance of the system:
Pub. L. 93-43 dated June 18, 1973 ``National Cemeteries Act of 1973.''
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
- A record from this system of records may be disclosed as a
``routine use'' to a foreign government allied with the U.S. during
war, or a Federal, State or local agency maintaining civil, criminal
or other pertinent information or military service data, if necessary
to obtain information relevant to an agency decision concerning
eligibility for burial or a reservation in a National Cemetery or the
issuance of a Government headstone to mark a grave.
- A record from this system of records may be disclosed to a
Federal agency in response to its request in connection with the
granting of a benefit to a veteran (including active duty personnel)
or a dependent by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
- In the event that a system of records maintained by this
agency to carry out its functions indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature,
and whether arising by general statute or particular program statute,
or by regulation, rule or order issued pursuant thereto, the relevant
records in the system of records may be referred, as a routine use,
to the appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, or
rule, regulation or order issued pursuant thereto.
- Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
- Disclosure may be made to NARA (National Archives and Records
Administration) GSA (General Services Administration) in records
management inspections conducted under authority of 44 U.S.C. 2904
and 2906.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Paper documents.
Retrievability:
Alphabetically by name.
Safeguards:
Released only to the person concerned or the next-of-
kin upon receipt of proper identification.
Retention and disposal:
Retire to Federal Records Center after 2
years, destroy 25 years thereafter.
System manager(s) and address:
Director (42), National Cemetery
System, VA Central Office, Washington, DC 20420.
Notification procedure:
(See System Manager above.)
Record access procedures:
(See System Manager above.)
Contesting record procedures:
(See System Manager above.)
Record source categories:
Family members of the deceased, official military records and VA claim files.
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