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12VA01
Individual Requests for Information from Appellate Records--VA
System location:
Board of Veterans Appeals, Department of Veterans Affairs, 810
Vermont Avenue, NW, Washington, DC 20420.
Categories of individuals covered by the system:
Persons requesting information under the Freedom of Information
Act and the Privacy Act.
Categories of records in the system:
Requests for information, responses to requests, and loose-leaf
log book.
Authority for maintenance of the system:
5 U.S.C. 552, 552a; 38 CFR 1.556.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
- In the event that a system of records maintained by this
agency to carry out its functions indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature,
and whether arising by general statute or particular program statute,
or by regulation, rule or order issued pursuant thereto, the relevant
records in the system of records may be referred, as a routine use,
to the appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, or
rule, regulation or order issued pursuant thereto.
- Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
- Disclosure may be made to NARA (National Archives and Records
Administration) in records management inspections conducted under
authority of 44 U.S.C. 2904 and 2906.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
File folders and loose-leaf log book.
Retrievability:
By name.
Safeguards:
Files are under the control of the Freedom of Information Act
Officer. They are stored in a secured area. Access to the area is
limited to the officers and employees of the Board who have a need
for the records in the system in the performance of their duties.
Retention and disposal:
Records are retained in accordance with records retention
standards approved by the Archivist of the United States, the
National Archives and Records Administration, and published in Agency
Records Control Schedules. Records are destroyed by shredding or
burning.
System manager(s) and address:
Privacy Act Officer/Freedom of Information Act Officer (01C1),
Board of Veterans Appeals, 810 Vermont Avenue, NW, Washington, DC
20420.
Notification procedure:
An individual desiring to know whether this system of records
contains a record pertaining to him or her, how he or she may gain
access to such a record, and how he or she may contest the content of
such a record may write to the following address: Privacy Act
Officer/Freedom of Information Act Officer (01C1), Board of Veterans
Appeals, 810 Vermont Avenue, NW, Washington, DC 20420. The following
information should be furnished in order to identify the record: His
or her name and the Department of Veterans Affairs claim number, or
other file number, if applicable.
Record access procedures:
Individuals seeking information regarding access to information
contained in this system of records may write, call or visit the
Board of Veterans Appeals Privacy Act Officer/Freedom of Information
Act Officer whose address and telephone number are as follows:
Privacy Act Officer/Freedom of Information Act Officer (01C1), Board
of Veterans Appeals, 810 Vermont Avenue, NW, Washington, DC 20420,
(202) 233-3365.
Contesting record procedures:
(See notification procedures above.)
Record source categories:
Data furnished by persons requesting information, records in the
custody of the Board, and data furnished by Board employees.
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