|
07VA138
Department of Medicine and Surgery Engineering Employee Management Information Records-VA
System location:
Records are maintained at the Veterans
Administration Data Processing Centers Washington, DC, Hines,
Illinois, Austin, Texas, St. Paul, Minnesota, Los Angeles,
California, and Philadelphia, Pennsylvania, and at all VA health care
facilities. Address locations are listed in VA Appendix I at the end
of this document.
Categories of individuals covered by the system:
Veterans Administration Engineering employees with the Department of Medicine
and Surgery.
Categories of records in the system:
Personal identification information; data on cost center, hourly wage rate, and work
location.
Authority for maintenance of the system:
Title 38, United States Code, Chapter 3, Subchapter II, Section 219.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
- To provide statistical and other information in response to
other legitimate and reasonable requests as approved by appropriate
VA authorities, such as the release of information under the Freedom
of Information Act.
- In the event that a system of records maintained by this
agency to carry out its functions indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature,
and whether arising by general statute or particular program statute,
or by regulation, rule or order issued pursuant thereto, the relevant
records in the system of records may be referred, as a routine use,
to the appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, or
rule, regulation or order issued pursuant thereto.
- A record from this system of records may be disclosed as a
`routine use' to a Federal, State or local agency maintaining civil,
criminal or other relevant information, such as current licenses, if
necessary to obtain information relevant to an agency decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the letting of a contract, or the issuance of a
license, grant or other health, educational or welfare benefits.
- A record from this system of records may be disclosed to a
Federal agency, in response to its request, in connection with the
hiring or retention of an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit by the requesting agency, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter.
- Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
- Disclosure may be made to NARA (National Archives and Records
Administration) GSA (General Services Administration) in records
management inspections conducted under authority of 44 U.S.C. 2904
and 2906.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Punched cards.
Retrievability:
Indexed by employee identification number.
Safeguards:
Physical Security: Access to VA working and storage
areas is restricted to VA employees on a `need to know' basis.
Generally, VA file areas are locked after normal duty hours and are
protected from outside access by the Federal Protective Service.
Strict control measures are enforced to ensure that disclosure is
limited to a `need to know' basis.
Retention and disposal:
Records are retained until termination of
employment. Destruction of records is accomplished by shredding or
incineration.
System manager(s) and address:
Director Engineering Service (138), VA Central Office, Washington, DC 20420.
Notification procedure:
An individual seeking information
concerning the existence and contents of a record pertaining to
himself should submit a written request or apply in person to the
nearest VA health care facility. All inquiries must reasonably
identify the system of records involved. Inquiries should include the
individual's full name, employee identification number, approximate
date(s) of employment, and location of the health care facility where
employed.
Record access procedures:
Veterans, beneficiaries, service
personnel or duly authorized representatives seeking information
regarding access to and contesting of Department of Medicine and
Surgery Engineering Employee Management Information Records-VA
records may contact the Engineering Officer at the nearest VA health
care facility.
Contesting record procedures:
(See Record Access Procedures above.)
Record source categories:
Employee and supervisory personnel.
Back to Index
|
