Updated April 19, 2006

Actions Requiring Special Clearances
NIST Boulder

(NOTE: This website replaces Subchapter 2.03, Appendix C of the NIST Administrative Manual)

This listing of required clearances for various types of procurement and other actions has been assembled to assist you in preparing the necessary paperwork for your action. The clearances are required prior to submitting your request to the Mountain Region Acquisition Division (MRAD). Click on the link below to view specific clearance requirements or scroll through the table below to view all clearance requirements.

Requirement Clearance
Office		 Point of
Contact		 Mail Stop Procedures Admin.
Manual
Reference
ALL REQUISITIONS BETWEEN $25,000-$100,000
Requisitions between $25,000 and $100,000 (including options) NOT set-aside for small business Appropriate OU OU Small Business Liaison Officer n/a Submit Form CD-435, Procurement Request, to OU Small Business Liaison Officer for approval of CD-570, Small Business Set-Aside Review. n/a
ALL REQUISITIONS EXCEEDING $100,000
All requisitions exceeding $100,000 (including options) Appropriate OU OU Small Business Liaison Officer n/a Submit Form CD-435, Procurement Request, to OU Small Business Liaison Officer for approval of Form CD-570, Small Business Set-Aside Review n/a
ALL REQUISITIONS EXCEEDING $500,000
All requisitions exceeding $500,000 (Director of NIST (or designee) Karen Williams
(301)975-2397
Stop 1001
Gaithersburg		 Submit Form CD-435, Procurement Request, with full description of the requirement n/a
ADVANCE PAYMENTS
Any advance payment exceeding $25,000 Office of the Comptroller Jon Alexander
(301)975-8204
Stop 1620
Gaithersburg		 Contact Office of Comptroller for direction n/a
ANTENNAS
Purchase/Erection of Antennas Engineering,
Maintenance,
Safety and Support		 Bryan Factor
(303)497-7841
194.01		 Contact Bryan Factor for directions. 7.02
ARCHITECTURAL AND ENGINEERING SERVICES
Architectural and Engineering Services Engineering,
Maintenance,
Safety and Support		 Bryan Factor
(303)497-7841
194.01		 Submit EMSS Work Order n/a
AUTOMOBILES
Automobiles/Other Vehicles (Rental or Purchase) Facilities and Logistics Division Sheila Hensley
(303)497-5647
MC413		 Submit a written justification for vehicle requirement 2.07
CARPET
Purchase and/or Installation of Carpet Engineering,
Maintenance,
Safety and Support		 LeRoy Gutierrez
(303)497-5652
194.01		 Submit EMSS Work Order n/a
Purchase of Carpet Engineering,
Maintenance,
Safety and Support		 LeRoy Gutierrez
(303)497-5652
194.01		 Contact LeRoy Gutierrezfor directions. n/a
COMPUTER RESOURCES (NOTE: non-mandatory)
Computer Resources PC Assistance Group n/a n/a PC Assistance Group is available for non-mandatory consultation and assistance. n/a
CONFERENCE SERVICES AND SUPPLIES
All requirements for conference services and supplies Public and Business Affairs Wendy Ortega McBride
303-497-3693
104.01		 Submit Form NIST-1176, NIST Sponsored or Co-Sponsored Meeting Approval, or Form NIST-1176A, NIST Meeting Approval-Non-NIST Sponsored Meetings 14.06
CONSTRUCTION SERVICES
All construction services (including erection of buildings and modification of facilities) Engineering,
Maintenance,
Safety and Support		 Steve Salber
(303)497-5680
194.00		 Submit EMSS Work Order 7.02
CRANES
Cranes Engineering,
Maintenance,
Safety and Support		 Paul Harvey
(303)497-4459
194.02		 Contact Paul Hervey for direction n/a
EQUIPMENT
Equipment using radio frequency energy or generating radio frequencies Interference Committee n/a n/a Contact Interference Committee for direction n/a
Electrically-operated equipment (2 Kilowatts and Above ONLY) Engineering,
Maintenance,
Safety and Support		 Jim McConnell
(303)497-5660
194.02		 Contact Jim McConnellfor direction n/a
Equipment requiring mechanical services hookup or structural changes to buildings Engineering,
Maintenance,
Safety and Support		 Bryan Factor
(303)497-7841
194.01		 Submit EMSS Work Order 7.02
FABRICATION SERVICES
Fabrication Services (e.g., machining, modeling, finishing) Engineering,
Maintenance,
Safety and Support		 Jim McConnell
(303)497-5660
194.01		 Submit Form CD-435, Procurement Request, for appropriate stamp or approval. n/a
FURNITURE
Permanently installed furniture (e.g., casework, cabinets and workbenches) Engineering,
Maintenance,
Safety and Support		 Jim McConnell
(303)497-5660
194.01		 Contact Jim McConnell for direction n/a
Furniture and other furnishings (for public areas) Engineering,
Maintenance,
Safety and Support		 Kelly Icenbice
(303)497-4700
194.00		 Contact Kelly Icenbice for direction n/a
File Cabinets Division Records Liaison Division Records Liaison n/a Submit Form CD-435, Procurement Request (or equivalent), to Records Liaison for approval. Records Liaison sends two copies of Form CD-435, Procurement Request (or equivalent), to NIST Records Management Officer for Record purposes. 2.06
HAZARDOUS WASTE DISPOSAL
Disposal of Radioactive Hazardous Waste for NIST NIST Safety Office Sonja Ringen
(303)497-7389		 104.02 Contact Sonja Ringen for direction n/a
Disposal of Non-Radioactive Hazardous Waste NIST Safety Office Sonja Ringen
(303)497-7389		 104.02 Submit Hazardous Waste/Excess Chemical Collection Request to NIST Safety n/a
HUMANS AND HUMAN TISSUES
Research or procurement involving human body parts, blood or tissues NIST Institutional Review Board Dr. Barbara C. Levin
(301)975-6682
Stop 8311
Gaithersburg		 Submit research protocol and informed consent documents (format available from Dr. Barbara C. Levin). Include proposed length of study; number, type and extent of individuals involved and proposed benefits of the research. 14.01
Research or procurement involving human volunteers NIST Institutional Review Board Dr. Barbara C. Levin
(301)975-6682
Stop 8311
Gaithersburg		 Submit research protocol and informed consent documents (format available from Dr. Barbara C. Levin). Include proposed length of study; number, type and extent of individuals involved and proposed benefits of the research. 14.01
INTERNATIONAL REQUIREMENTS
Grants to foreign entities Office of International and Academic Affairs (OIAA) Claire M.Saundry
(301)975-2386
Stop 1090
Gaithersburg		 Submit Form CD-435, Procurement Request, to OIAA. n/a
Lecture Fees paid to non-U.S. citizens OIAA Claire M.Saundry
(301)975-2386
Stop 1090
Gaithersburg		 Submit Form NIST-1260, Report of Foreign Visitor(s) and/or Lecturer(s), to OIAA. n/a
Purchases from and exports to organizations in foreign countries OIAA Claire M.Saundry
(301)975-2386
Stop 1090
Gaithersburg		 Submit Form CD-435, Procurement Request, to OIAA n/a
Services by non-U.S. citizens, or from institutions outside the U.S. OIAA Claire M.Saundry
(301)975-2386
Stop 1090
Gaithersburg		 Submit Form CD-435, Procurement Request, to OIAA. n/a
LEASE OF LAND OR BUILDINGS
Lease of Land or Buildings or Structures Office of the CAO-Boulder Debbie Putney
(303)497-3202		 MC43
 If for 6 months or less, submit a memo describing term of lease, estimated dollars, funding code, requestor's name and number, purpose of lease, location of requested property, lessor's name and number. 
If for a longer term, submit a Space Requirements Questionnaire which can be found at: http://www.rdc.noaa.gov/~facmd/assetplanning.htm		 7.03
LECTURERS
Procurement of Lecturers n/a n/a n/a Refer to Administrative Manual Subchapter 2.03, Appendix E for requirements. Refer to International requirements for lectures by foreign or non-U.S. citizens 2.03,
App. E
LEGAL SERVICES
Procurement of Legal Services Deputy Chief Counsel for NIST Michael Rubin
(301)975-2803
Stop 1003
Gaithersburg		 Submit a memo describing requirement to Deputy Chief Counsel. n/a
MARKETING SERVICES
Procurement of Marketing Services Public and Business Affairs Submit CD-435, Procurement Request, for approval. n/a
ORGANIZATIONAL MEMBERSHIPS
Institutional Membership in standards organization (to be paid for by NIST) Deputy Director, through the Office of Standards Services Office of Standards Services
(301)975-4000
Stop 2100
Gaithersburg		 Submit request to the Office of Standards Services 3.02
Institutional Membership in non-standards organization (to be paid for by NIST) Deputy Director, through the Office of Standards Services Office of Standards Services
(301)975-4000
Stop 2100
Gaithersburg		 Submit request to the Office of Standards Services 3.02
PRINTING REQUIREMENTS
Printing for public distribution Engineering,
Maintenance,
Safety and Support		 Edie DeWeese
303-497-3319		 104.01 Submit description of requirement with the print job and the office will complete the documentation 2.01
Printing for Internal Use/ Non-Public Distribution Graphics Support and Publication Office Roberta Brake-Pound
303-497-6394
MC414		 Submit description of requirement with the print job and the office will complete the documentation 2.01
RADIOACTIVE MATERIALS
Purchase of Radioactive Materials NIST Safety Office Radiation Safety Officer Sonja Ringen
303-497-7389
104.02		 Submit Form CD-435, Procurement Request, and Form NIST 364, Proposal to Acquire a Radioactive Source, to NIST Safety Office n/a
SAFES
Safes for classified documents Mountain Region Security Office Wendy Monroe
303-497-5198
MRS
 Submit Form CD-435, Procurement Request, to Mountain RegionSecurity Office n/a
SERVICES
Contracts of any type for Advisory and Assistance Services (defined inDAO 208-10) See description at right See description at right n/a UNDER $2500:
Submit Form CD-435, Procurement Request, to Mountain Region Acquisition Division (MRAD).
OVER $2500:
Submit Form NIST-1082, Certification of Proposed Acquisition for Services, with Form CD-435, to MRAD

OVER $100,000, including options:
Submit Form NIST-1082. Certification of Proposed Acquisition for Services, with Form CD-435, Procurement Request, to MRAD. Signature of OU Director is required on Form CD-435.

OVER $500,000, including options:
In addition to Form NIST-1082 and Form CD-435 (requiring signature of OU Director), approval of NIST Director or his designee is also required.

OVER $5 MILLION, including options:
In addition to Form NIST-1082 and Form CD-435 (requiring approvals by OU Director and NIST Director or designee), complete “Checklist for Review of Contracted Services (DAO 208-10, Exhibit I)		 2.03
App. F
Contracts of any type for Professional Support Services (defined in DAO 208-10) See description at right See description at right n/a 2.03
App. F
Cost-reimbursement type contracts for all other services See description at right See description at right n/a 2.03
App. F
Any modification or task order to the above type actions, if it increases the total dollar amount of the action by $2,500 or more See description at right See description at right n/a 2.03
App. F
Service contracts with former NIST employee, which exceeds $2,500 Appropriate OU OU Director or Deputy Director n/a Form NIST-1082 must be signed by OU Director (or Deputy) and submitted with Form CD-435 to MRAD 2.03
App. F
SHOP EQUIPMENT AND MACHINE TOOLS
Shop Equipment and Machine Tools (excluding hand tools) Engineering,
Maintenance,
Safety and Support		 Jim McConnell
(303)497-5660
194.01		 Submit Form CD-435, Procurement Request, for appropriate stamp or approval n/a
App. F
STATIONERY
Stationery (new letterhead, envelopes, and post cards) Engineering,
Maintenance,
Safety and Support		 Kelly Icenbice
(303)497-4700		 194.00

 Refer to Administrative Manual Subchapter 2.06 for detailed information 2.06
SURVEYS
Surveys of the Public Management and Organization Division n/a n/a See Administrative Manual Subchapter 4.03 “Collection of Information from the Public” 4.03
TEMPORARY EMPLOYMENT CONTRACT SERVICES
All temporary employment contract services at NIST Office of Workforce Management Servicing Human Resources Advisor
 n/a Submit Form NIST-013, Request for Private Sector Temporary Services, with Form CD-435, Procurement Request to servicing Human Resources Advisor
(For orders to be placed on BankCard, submit only NIST-013)		 See Memorandum from Ellen Dowd, dated 3/2/1999

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