Understanding RHC Billing Issues TOP

Slide 1: HEALTH SERVICES ASSOCIATES, INC Ron L. Nelson, PA www.hsagroup.net 2 East Main Street Fremont, Michigan 49412 Ph: 231-924-0244 Fx: 231-924-4882 Email:nelson@hsagroup.net

Understanding RHC Billing Issues TOP

Slide 2: Understanding Billing Issues RHC/FQHC Services Part B Services Provider Based vs. Independent

Understanding RHC Billing Issues TOP

Slide 3: RHC Services Physician Services PA/NP/CNM Psychologist Clinical Social Worker Services and Supplies "Incident-To" to the above Services

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Slide 4: Part B Services Inpatient - Professional Component Lab - Technical X Ray - Technical Diagnostic - Technical Radiologist Fees (four walls test applies)

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Slide 5: Billing for PA/NP/CNM Obtain UPIN's for PA's, NP's and/or CNM's Medicare Advantage - review how PA, NP, CNM are covered Medicaid - review participation agreements

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Slide 6: Vaccines Flu Pneumococcal What information do I need to capture?

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Slide 7: Billing for Procedures Endoscopies Biopsies Surgical Procedures (office based) Commingling - defined How can we correctly carve out procedures?

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Slide 8: MEDICAID – What is Covered? Core Services Other Services Managed Care How to analyze its impact

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Slide 9: Behavioral Health Services Clinical Psychologist (PhD) Clinical Social Worker (CSW) Initial Diagnostic Visit Paid at 100% Four walls test applies

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Slide 10: Telehealth Bill to RHC/FQHC Program Q3014 code is paid separately from all all-inclusive rate Bill for $20, transmission fee Real Time Audio/Video Transmission Separate service not subject to fee schedule restrictions

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Slide 11: SNF, Swing Bed Visits January 1, 2005 - bill all to RHC FI The requirements for visits are every 30 days (not less than 21 days) Medical necessity allows acute visits

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Slide 12: Billing for Procedures Endoscopies Biopsies Surgical Procedures (office based)

Understanding RHC Billing Issues TOP

Slide 13: Billing Crossovers Problems with EOB How to get Paid How to Remain Compliant

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Slide 14: Provider-Based Issues Only Visits Billed to Intermediary Ancillaries Billed Under Hospital Fee Schedule Hospital provider type Exceptions - CAH - offsite clinics

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Slide 15: What constitutes a visit Face to face encounter a patient and a physician, physician assistant, nurse practitioner, nurse-midwife, or visiting nurse. Encounters with more than one health professional and/or multiple encounters with the same health profession that take place on the same day at a single location constitutes a single visit.

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Slide 16: Pap/Pelvic Bill Professional component to FI under revenue code 521 Bill Technical component to the Part B Carrier See Medi 913-01 Colorectal Screening/Bone Mass/Prostate Cancer Screening Bill Professional component to FI under revenue code 521 Bill Technical component to the Part B Carrier See Medi 799-00 Diabetic Outpatient Self-Management Training Services Not reimbursed by Medicare at this time for services rendered by RHC.

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Slide 17: SERVICES RENDERED ON NON-VISIT DAYS Can be combined with claims with visits Recommend they be within 30 days List only the date of the visit Show charges for all services Adjustments OK Otherwise, handle thru cost report

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Slide 18: LIST ACTUAL CHARGES The RHC should list their actual charge for each service. Do not automatically default to listing the all-inclusive rate amount only.

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Slide 19: SIGNATURES MEDICAL RECORDS- ACCEPTABLE- HANDWRITTEN ELECTRONIC STAMPED + HANDWRITTEN UNACCEPTABLE- STAMPED STAMPED + INITIALS CLAIMS- ACCEPTABLE - HANDWRITTEN ELECTRONIC STAMPED “SIGNATURE ON FILE”

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Slide 20: Medicare Reimbursement ONE VISIT PER PATIENT PER DAY WITH FEW EXCEPTIONS SECOND ENCOUNTER ON SAME DAY MAY BE BILLED IF UNRELATED (SORE THROAT AND BROKEN HAND) MAY BILL FOR A PART A VISIT AND A PART B non-RHC/FQHC VISIT (HOSPITAL VISIT) ON SAME DAY

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Slide 21: Medicare Reimbursement (continued) Pneumonia and Influenza immunizations Medicare will pay cost at the end of the year on the cost report. Cost based reimbursement is two to three times standard payment levels Do not bill Medicare. The clinic is only required to maintain a log

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Slide 22: Medicare Reimbursement (continued) Pneumonia and Influenza logs required Must include all patients Separate log for pneumonia and for influenza Information needed: Date of service Patient name Patient Medicare number, if Medicare patient

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Slide 23: Bonus Payment Non RHC/FQHC Part B Services Health Professional Shortage Area:   HPSA Geographic 10% Physician Scarcity Areas:   PSA 5% Specialty Physician Scarcity Area:   SPSA 5% www.cms.hhs.gov/providers/bonuspayment Apply to physician services – not services provided by non physicians.