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It is possible to print, save or email catalog records; either
one record at a time, or by selecting groups of records from
a search results screen.
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Print, Save or Email
The formats for printing, saving and emailing are based on the
Full Record display. Included in
these formats are labels (in English) denoting fields from the catalog
record.
NOTE:
It is only possible to SAVE catalog records
in the MARC
communications format. Special software is needed to view
and/or use these saved records.
Print, Save or Email:
from a Titles List -
from Individual Record Displays
Save in MARC Format - Screen
Print
Printing and Saving work in exactly the same way. When printing or saving a single
catalog record, or sets of records, this is the most efficient
way to capture only record information (without other elements
of the screen display such as graphics, navigation buttons, etc.)
When printing or saving records, please make sure your brower's character encoding
(on the View pulldown menu) is set to:
- Text (Brief Information) Unicode (UTF-8)
- Text (Full Information) Unicode (UTF-8)
- MARC (non-Unicode/MARC-8) Western or Western
European
- MARC (Unicode/UTF-8) Unicode (UTF-8)
Printing and Saving work in exactly the same way. When
printing or saving a single catalog record, or sets of records, this
is the most efficient way to capture only record information (without
other elements of the screen display such as graphics, navigation
buttons, etc.)
When displaying a Titles List, the following box appears
at the bottom of the display: 
To Print or Save all of the displayed catalog records:
- Select the radio button next to All (this page only).
- Select a Text format from the drop-down menu.
- Select [Press to SAVE or PRINT]
- A new screen will display containing printable/saveable records.
NOTE: Verify
that the character encoding on the View pulldown menu is set
correctly for the format you have selected.
- Print using the browser's Print function, or
Save using the browser's Save As function (supply a filename
when prompted).
NOTE: When
saving records in a Text format, your browser will provide
a box that prompts you to supply a file name and select a type
of file (choose the Text option). See the box below for additional
information on saving MARC-formatted records.
To Print or Save selected catalog records from the display:
- Select the radio button next to Selected (this page only)
or Selected (across pages).
- Mark individual records by selecting the check box next to each
desired record number.
- Select a Text format from the drop-down menu.
- Select [Press to
SAVE or PRINT]
- A new screen will display containing only
printable/saveable versions of the record set.
NOTE: Please
verify that the character encoding on the View pulldown menu is
set correctly for the display you have selected.
- Print using your browser's Print function
Save using the browser's Save As function
(supply a filename when prompted).
NOTE: When saving records in a Text format, your browser will provide
a box that prompts you to supply a
file
name and
select a type of file (choose the Text option). See the box below
for additional information on saving MARC -formatted records.
To Email all catalog records from the display:
- Select the radio button next to All (this page only).
- Select a Text format from the drop-down menu.
- Enter a valid Email address in the blank box provided (if
this box is left blank or an invalid email address is entered,
an error message will appear).
- Select [Press to SEND EMAIL]
- A message displays confirming the search results have been mailed.
To Email selected catalog records from the display:
- Select the radio button next to Selected (this page only)
or Selected (across pages).
- Mark individual records by selecting the check box next to each
desired record number.
- Select a Text format from the drop-down menu.
- Enter a valid Email address in the blank box provided (if
this box is left blank or an invalid email address is entered,
an error message will appear).
- Select [Press to SEND EMAIL]
- A message displays confirming the search results have been mailed.
Note:
As a default, the number of records included in a Titles List
is set to "25 records per screen." The number of records per screen
also determines the number of records that can be printed, saved,
or emailed at a time. To increase the number of records per screen,
use the drop-down menu found at the bottom of each search page.
When viewing a single record, the following box appears at the
bottom of the record display:
To Print or Save the displayed catalog record:
- Select a format from the drop-down menu.
- Select [Press to
SAVE or PRINT]
- A new screen will display containing only a printable/saveable
version of the record.
NOTE: verify that the character encoding on the View pulldown menu is set correctly
for the display you have selected
- Print using the browser's Print function, or
Save using the browser's Save As function (supply a new
filename when prompted).
NOTE: When saving records in aText format, your browser
will provide a box that prompts you to supply a file name and
select a type of file (choose the Text option). See
the box below for additional information on saving MARC-formatted records.
To Email the displayed catalog record:
- Select a format from the drop-down menu.
- Enter a valid Email address in the blank box provided (if
this box is left blank or an invalid email address is entered,
an error message will appear).
- Select [Press to SEND EMAIL]
.
- A message displays confirming the search results have been mailed.
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Library of Congress catalog records may only be SAVED in the
MARC Communications Format.
These formatted records may then be imported into any MARC based
catalog system, but require special
software to view.
To Save catalog records in MARC Communications format:
- If necessary, mark individual records by selecting the
check box next to each desired record number.
- Select the radio button next to All (this page only),
Selected (this page only) or Selected (across
pages).
- Select a MARC format from the drop-down menu.
- Select [Press
to PRINT or SAVE] .
- A new screen will display MARC versions of the record
set.
NOTE: Please verify that the character
encoding on the View pulldown menu is set correctly for
the display you have selected: Western for MARC-8 records;
Unicode (UTF-8) for MARC UTF-8 records.
- Save the MARC records using the browser's Save As
function (supply a new filename for the records).
NOTES:
-- Some browsers provide a box that
prompts you to supply a file name, and select a type of
file (choose the Text option).
-- Some browsers will open a box that indicates that you
have chosen to open Pwebrecon.cgi (our catalog uses this
software to generate your MARC record).
Your browser may
then give you an option to either save the MARC file on your Desktop under the
name based on the text "Pwebrecon.cgi" or
open the MARC file using MARC software of your choice. You may also display the
record using an ASCII editor such as Notepad (you must turn off the Word Wrap
option in the Format pulldown menu before saving MARC records viewed in Notepad).
Note #1: While it may appear that it is possible
to Email MARC records, it is not. If the radio button for
MARC (ONLY save) is selected and the record(s) are
emailed, they will be received in the standard ASCII text
format.
Note #2: As a default, the number of records
included in a Titles List is set to "25 records per
screen." The number of records per screen also determines
the number of records that can be printed, saved, or emailed
at a time. To increase the number of records per screen, use
the drop-down menu found at the bottom of each search page.
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Use the browser's [Back] button to resume
searching.
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