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Slide 1: HEALTH SERVICES ASSOCIATES, INC Ron L. Nelson, PA www.hsagroup.net 2 East Main Street Fremont, Michigan 49412 Ph: 231-924-0244 Fx: 231-924-4882 Email:nelson@hsagroup.net

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Slide 2: Understanding Billing Issues RHC Services Part B Services Provider Based vs. Independent

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Slide 3: Part B Services Inpatient - Professional Component Lab - Technical Xray - Technical Diagnostics - Technical

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Slide 4: Vaccines Flu Pneumococcal What information do I need to capture?

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Slide 5: Billing for Procedures Endoscopies Biopsies Surgical Procedures (office based) Commingling - defined How can we correctly carve out procedures?

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Slide 6: MEDICAID – What is Covered? Core Services Other Services Managed Care How to analyze its impact

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Slide 7: Behavioral Health Services Clinical Psychologist (PhD) Clinical Social Worker (CSW) Change in billing - do not use 910 Revenue Code effective August 2004. Use 900 Revenue Code to bill therapeutic Behavioral Health.

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Slide 8: Provider-Based Issues Only Visits Billed to Intermediary Ancillaries Billed Under Hospital Fee Schedule Hospital provider type Exceptions - CAH - offsite clinics

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Slide 9: SNF Visits Part A Stay, bill to Part B Non-Part A Stay, bill to RHC Program January 1, 2005 - bill all to RHC FI

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Slide 10: Telehealth Bill to RHC Program Q3014 code is paid separately from all all-inclusive rate Bill for $20, transmission fee Real Time Audio/Video Transmission Separate service not subject to fee schedule restrictions

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Slide 11: Billing Crossovers Problems with EOB How to get Paid How to Remain Compliant

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Slide 12: What constitutes a visit Face to face encounter a patient and a physician, physician assistant, nurse practitioner, nurse-midwife, or visiting nurse. Encounters with more than one health professional and/or multiple encounters with the same health profession that take place on the same day at a single location constitutes a single visit.

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Slide 13: Pap/Pelvic Bill Professional component to FI under revenue code 521 Bill Technical component to the Part B Carrier See Medi 913-01 Colorectal Screening/Bone Mass/Prostate CancerScreening Bill Professional component to FI under revenue code 521 Bill Technical component to the Part B Carrier See Medi 799-00 Diabetic Outpatient Self-Management Training Services Not reimbursed by Medicare at this time for services rendered by RHC.

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Slide 14: SERVICES RENDERED ON NON-VISIT DAYS CAN BE COMBINED WITH CLAIMS WITH VISITS RECOMMEND THEY BE WITHIN 30 DAYS LIST ONLY THE DATE OF THE VISIT SHOW CHARGES FOR ALL SERVICES ADJUSTMENTS OK OTHERWISE, HANDLED THRU COST REPORT

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Slide 15: LIST ACTUAL CHARGES THE RHC SHOULD LIST THEIR ACTUAL CHARGE FOR EACH SERVICE. DO NOT AUTOMATICALLY DEFAULT TO LISTING THE ALL-INCLUSIVE RATE AMOUNT ONLY.

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Slide 16: SIGNATURES MEDICAL RECORDS- ACCEPTABLE- HANDWRITTEN ELECTRONIC STAMPED + HANDWRITTEN UNACCEPTABLE- STAMPED STAMPED + INITIALS CLAIMS- ACCEPTABLE - HANDWRITTEN ELECTRONIC STAMPED “SIGNATURE ON FILE”

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Slide 17: Medicare and Medicaid Reimbursement Medicare reimbursement is on a reasonable cost basis as determined by the provider’s Medicare cost report. However during the year, Medicare payments are based on an interim rate that is based on historical reasonable cost as reflected on filed Medicare cost reports.

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Slide 18: Medicare Reimbursement Rural Health Clinics provide both rural health clinic services and non-rural health clinic services

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Slide 19: Medicare Reimbursement (continued) Rural Health Clinic Services (billed to intermediary on UB92) include: Office Visits Most nursing home visits Home visits Physician and mid-level services are reimbursed at the same rate

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Slide 20: Medicare Reimbursement (continued) Non-RHC 99211 $20.14 99212 $35.20 99213 $48.47 most common 99214 $75.18 99215 $109.36

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Slide 21: Medicare Reimbursement (continued) 99211 $68.65 99212 $68.65 99213 $68.65 most common 99214 $68.65 99215 $68.65

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Slide 22: Medicare Reimbursement (continued) 99211 $75.00-$125.00 99212 $75.00-$125.00 99213 $75.00 most common 99214 $75.00-$125.00 99215 $75.00-$125.00

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Slide 23: Medicare Reimbursement (continued) ONE RHC VISIT PER PATIENT PER DAY WITH FEW EXCEPTIONS SECOND ENCOUNTER ON SAME DAY MAY BE BILLED IF UNRELATED (SORE THROAT AND BROKEN HAND) MAY BILL FOR A PART A RHC VISIT AND A PART B NON-RHC VISIT (HOSPITAL VISIT) ON SAME DAY

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Slide 24: Medicare RHC Payments Example if no patient deductible: Assumptions: CPT code 99212   Standard charge $58   Medicare interim rate $100 Medicare pays 80% of the $100 or $80.00 Patient pays 20% of $58 or $11.60 Total payment $91.60

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Slide 25: Medicare RHC Payments (continued) Example if no patient deductible: Assumptions: CPT code 99212   Standard charge $58   Medicare interim rate $100 Medicare pays 80% of the $100 or $80.00 Patient pays 20% of $79 or $6.60 Total payment $95.80

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Slide 26: Medicare RHC Payments (continued) If the patient owes deductible: Patient pays 100% of charges up to the full deductible due Medicare pays 80% of the interim rate less patient deductible Patient pays 20% of charges less patient deductible

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Slide 27: Medicare RHC Payments (continued) Example if patient owes deductible: Assumptions: CPT code 99212   Standard charge $58   Medicare interim rate $100   Patient deductible $25 Medicare pays 80% of the $100 - $25 or $60.00 Patient pays 20% of $58 - $25 or $6.60 plus $25.00 Total payment $91.60

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Slide 28: Medicare RHC Payments (continued) Example if patient owes deductible: Assumptions: CPT code 99212   Standard charge $58   Medicare interim rate $100   Patient deductible $100 Medicare pays 80% of the $100 - $58 or $33.60 Patient pays 20% of $58 - $58 or $0.00 plus $58.00 Total payment $91.60

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Slide 29: Medicare RHC Payments (continued) Example if patient owes deductible: EXTREME EXAMPLE Assumptions: CPT code 99213   Standard charge $79   Medicare interim rate $70   Patient deductible $79 Medicare pays 80% of the $70 - $79 or -$7.20 Patient pays 20% of $79 - $79 or $0.00 plus $79.00 Total payment $71.80

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Slide 30: Medicare RHC Payments (continued) DOES IT MATTER HOW WE CODE A VISIT? Patient payment is affected Medicare considers over coding as a violation of the fraud and abuse regulations because of the additional reimbursement Medicare considered under coding as a violation of the fraud and abuse regulations because it encourages patients to overuse the clinic

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Slide 31: Medicare non-RHC Billing and Payments Services provided in the hospital (hospital visits, emergency room visits, operating room procedures) Option A RHC bill using the physician’s Medicare number on 1500 to part B carrier – payment based on fee scale

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Slide 32: Medicare non-RHC Billing and Payments Services provided in the hospital (hospital visits, emergency room visits, operating room procedures Option B critical access hospital only Method II Billing Election Hospital must bill outpatient physician services with hospital outpatient charges on UB92 – physician portion of payment based on fee scale plus 12% (80% of 15%) and hospital payment unchanged RHC bill for inpatient services using the physician’s Medicare number on 1500 to part B carrier – payment based on fee scale

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Slide 33: Medicare non-RHC Billing and Payments Other non-RHC services provided (Skilled nursing home visit) Until December 31, 2004 RHC bill using the physician’s Medicare number on 1500 to part B carrier – payment based on fee scale After December 31, 2004 RHC bill using the clinic’s Medicare number on UB92 to intermediary – payment based RHC rate

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Slide 34: Medicare non-RHC Billing and Payments Other non-RHC services provided (laboratory, radiology, EKG) Option A Hospital bill using the hospital’s Medicare number on UB92 to intermediary using bill type 14X – payment based on fee scale

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Slide 35: Medicare non-RHC Billing and Payments Other non-RHC services provided (laboratory, radiology) Option B critical access hospital established provider-based laboratory and radiology department in RHC Hospital bill using the hospital’s Medicare number on UB92 to intermediary using bill type 85X – payment based on cost

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Slide 36: Medicare non-RHC Billing and Payments Other non-RHC services provided (non-encounters, other immunizations, other) Option A Clinic add to other bill which includes encounter and bill using the clinic’s Medicare number on UB92 to intermediary – additional reimbursement equal to 20% of charges (patient coinsurance) and cost will be included in cost per visit calculation and Medicare will pay 80% of additional cost Option B Clinic writes off charge and no bill is generated – loss of 20% of charges; however cost will be included in cost per visit calculation and Medicare will pay 80% of additional cost

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Slide 37: Medicare Reimbursement (continued) Medicare bad debt reimbursement (part A deductibles and coinsurance only) at 100 percent of unpaid amount Not paid by the patient as a reasonable/standard collection effort for 120 days from date of initial bill to patient has been made Any denials by Medicaid as secondary payor as long as actually billed and denied - immediate Documented charity care write-offs - immediate

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Slide 38: Medicare Reimbursement (continued) Pneumonia and Influenza immunizations Medicare will pay cost at the end of the year on the cost report. Cost based reimbursement is two to three times standard payment levels Do not bill Medicare. The clinic is only required to maintain a log

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Slide 39: Medicare Reimbursement (continued) Pneumonia and Influenza logs required Must include all patients Separate log for pneumonia and for influenza Information needed: Date of service Patient name Patient Medicare number, if Medicare patient

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Slide 40: Bonus Payment Non RHC Part B Services Health Professional Shortage Area: HPSA Geographic 10% Physician Scarcity Areas: PSA 5% Specialty Physician Scarcity Area: SPSA 5% www.cms.hhs.gov/providers/bonuspayment Apply to physician services – not services provided by non physicians.