SUBPART
232.70—ELECTRONIC SUBMISSION AND PROCESSING OF PAYMENT REQUESTS
(Revised
March 27, 2007)
232.7000 Scope of subpart.
232.7001 Definitions.
232.7002 Policy.
232.7003 Procedures.
232.7004 Contract clause.
232.7000
Scope
of subpart.
This
subpart prescribes policies and procedures for submitting and processing
payment requests in electronic form to comply with 10 U.S.C. 2227.
232.7001
Definitions.
“Electronic
form” and “payment request,” as used in this subpart, are defined in the clause
at 252.232-7003, Electronic Submission of Payment Requests.
232.7002
Policy.
(a)
Contractors shall submit payment requests in electronic form, except
for--
(1)
Purchases paid for with a Governmentwide commercial purchase card;
(2)
Awards made to foreign vendors for work performed outside the
(3) Classified contracts or purchases when
electronic submission and processing of payment requests could compromise the
safeguarding of classified information or national security;
(4) Contracts awarded by deployed contracting
officers in the course of military operations, including, but not limited to,
contingency operations as defined in 10 U.S.C. 101(a)(13) or humanitarian or
peacekeeping operations as defined in 10 U.S.C. 2302(8), or contracts awarded
by contracting officers in the conduct of emergency operations, such as
responses to natural disasters or national or civil emergencies;
(5) Purchases to support unusual or compelling
needs of the type described in FAR 6.302-2;
(6) Cases in which DoD is unable to receive
payment requests in electronic form; or
(7)
Cases in which the contracting officer administering the contract for
payment has determined, in writing, that electronic submission would be unduly
burdensome to the contractor.
(b)
DoD officials receiving payment requests in electronic form shall
process the payment requests in electronic form. Any supporting documentation necessary for
payment, such as receiving reports, contracts, contract modifications, and
required certifications, also shall be processed in electronic form. Scanned documents are acceptable forms for
processing supporting documentation.
(c) When payment requests will not be submitted
in electronic form—
(1) Payment requests shall be submitted by
facsimile or conventional mail. The
contracting officer shall consult with the payment office and the contract
administration office regarding the method of payment request to be used; and
(2) Section G of the contract shall specify the
method of payment request.
232.7003
Procedures.
(a)
The accepted electronic forms for transmission are--
(1)
Wide Area WorkFlow-Receipt and Acceptance (see website – https://wawf.eb.mil);
(2)
Web Invoicing System (see website – https://ecweb.dfas.mil);
and
(3) American National Standards Institute (ANSI) X.12
electronic data interchange (EDI) formats (see website – http://www.X12.org for information on EDI
formats; see website – http://www.dod.mil/dfas/contractorpay/electroniccommerce.html
for EDI implementation guides).
(b)
If the payment office and the contract administration office concur, the
contracting officer may authorize a contractor to submit a payment request
using an electronic form other than those listed in paragraph (a) of this
section.
232.7004
Contract clause.
Except
as provided in 232.7002(a), use the clause at 252.232-7003, Electronic
Submission of Payment Requests, in solicitations and contracts.