Some links will work for NIAID staff only. |
This SOP has internal roles only.
Standard Operating Procedure Table of Contents
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Purpose
To enable NIAID
to acquire or provide services, supplies, or information and manage the
exchange of funds with another federal organization through formal agreements.
Procedure
An interagency agreement is an agreement
between two or more federal agencies while an intra-agency agreement
is an agreement between two or more NIH ICs. Both are more formal
than
a memorandum of understanding.
In an IAA, NIAID will provide funds for direct costs but not for other costs.
Use an intra-agency agreement when joint funding cannot be accomplished through a direct CAN citation (DCC). See Inter- and Intra-Agency Agreements, Terms and Definitions and the Cofunding SOP.
Program Officers
- With guidance from your administrative officer (AO), select either
an inter- or intra-agency agreement or a DCC.
- Write a draft agreement, and forward it to your AO and each partner
organization for review. If you can state the agreement in a sentence,
email the text to your AO. If you need help,
work with the administrative officer to draft the summary sentence.
- Send an original of the finalized agreement to each partner organization
for signature.
- Forward returned originals to your AO for processing and NIAID signature.
For more detailed information, see Using
Inter- and Intra-Agency Agreements and the Cofunding SOP. For more terms,
see Inter-
and Intra-Agency Agreements Terms and Definitions.
Administrative Officers
- Once you're notified of a pending agreement, contact the Office of
Financial Management (OFM) to obtain an IAA number. If NIAID
is the receiving agency, also obtain a reimbursable CAN.
- After you obtain an agreement number, enter all relevant information
in the Extramural Administrative Management Branch (EAMB) interagency
log on the EAMB shared drive.
- Perform a technical and management review of draft agreements.
- After a program officer provides signed originals of the final agreement
or emails a one-sentence agreement, prepare NIH
Form 1742 or the Intra-NIH
Direct Citation Agreement.
- Forward agreements and relevant forms to the OFM.
- After obtaining NIAID final signatures, ensure that all parties to
the agreement have a finalized original.
- Distribute copies of the agreement to program staff and OFM.
For more detailed information, see Using
Inter- and Intra-Agency Agreements and the Cofunding SOP.
Contacts
See the Office of Acquisitions staff list for the appropriate contracts specialist.
Contact for NIAID Staff
Contact for NIAID Staff
If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Links
NIH's Types of Grant Programs
GMAC
Policy Directive: Email Co-fund Worksheet
Grants
Management Policy Topic: Intra-Agency Agreements
Grants
Timeline for Fiscal Year
Guidance
on Maintaining Official Records, NIH Manual Chapter 1743, Keeping and
Destroying Records
Release of Funds for Solicited, Opportunity Pool, and Career Transition (K99/R00) Awards SOP
NIH
Manual Chapter 1130, Delegation of Authority
NIH
Manual Chapter 1165, Interagency and Intra-agency Agreements
NIH
Manual Chapter 55010, Cofunding Assistance Awards
Sample
MOU/Intra-Agency Agreement Between ICs |