PROPOSAL NO: 2002-14/9R

DATE: May 21, 2002
REVISED: May 16, 2003
REVISED: June 6, 2003

NAME: Definition of Fields 365 (Trade Price) and 366 (Trade Information) in the MARC 21 Bibliographic Format

SOURCE: British Library

SUMMARY: This proposal adds fields 365 and 366 to the bibliographic format to carry information needed by book trade agencies.

KEYWORDS: Field 365 (BD); Field 366 (BD); Trade Information (BD); Trade Price (BD); UKMARC

RELATED: 2002-DP07 (January 2002); 2002-14/09 (June 2002)

STATUS/COMMENTS:

05/21/02 - Made available to the MARC 21 community for discussion.

06/17/02 - Results of the MARC Advisory Committee discussion - Deferred.
Participants felt that the proposal should be referred back to the UK book vendors for clarification of the terms, "Foreign" and "Domestic" in field 363. Clarification on the use of subfield $d (Unit of pricing) in field 363 was also requested. It was also suggested that a subfield be added to field 363 to indicate the country to which the price applies. Further comments may be sent to LC to incorporate into a revised proposal.

07/11/02 - Results of LC/NLC review - Agreed with the MARBI decisions.

05/16/03 - Revision made available to the MARC 21 community for discussion.
The tags proposed have been changed to 365 and 366 to define field 363 as Article level description.

06/21/03 - Results of the MARC Advisory Committee discussion - Approved as amended. Participants felt that the proposed name for field 366 should be revised to provide a clearer indication of the data recorded in it. The name "Trade availability information" was suggested. Participants also felt that field 366 subfield $e should be renamed "Note" as it is broadly defined to include generalized notes relating to trade availability information.

07/23/03 - Results of LC/NLC/BL review - Agreed with the MARBI decisions.

PROPOSAL No. 2002-14/9R: Definition of Fields 365 (Trade Price) and 366 (Trade Information)

1. BACKGROUND

Proposal 2002-14/09 was discussed in June 2002 as part of the larger proposal, "2002-14: Changes for UKMARC Format Alignment." Participants felt that the proposal should be referred back to the UK book vendors for clarification of the terms, "Foreign" and "Domestic" proposed as indicator values in field 363. Clarification on the use of subfield $d (Unit of pricing) in field 363 was also requested. Several participants suggested that a subfield be added to field 363 to indicate the country to which the trade information applies. Because it was proposed that field 363 be defined as Article level designation in MARC proposal 2003-03, the tags proposed for Trade price and Trade information have been changed to fields 365 and 366, respectively. These changes are presented below.

2. DISCUSSION

There is a precedent for coding acquisition information in the bibliographic record, however, it is currently minimal. A price may be recorded in field 020 subfield $c (Terms of availability) as a qualifier to the ISBN (or even if no ISBN is present). It is free text and multiple prices may be expressed in a single occurrence of the subfield for it is not repeatable. In accordance with AACR2 1.8D1, the currency may be expressed by either the appropriate symbol, which can be ambiguous, or a currency abbreviation. The terms of availability may be expressed as free text.

Field 037 (Source of acquisition) is intended for use by libraries to record the agency from which the items may be acquired, along with the price. Subfield $c (terms of availability) is for a free text price. Multiple prices may be expressed by repeating subfield $c.

Unfortunately, neither of these fields provides an adequate structure to support the established requirements of UKMARC users in the book trade. These requirements are the ability to express price, currency and type of price as specified in the proposed field for Trade price (field 365). This information was previously coded in the UKMARC 355 (UK price) and 356 (Overseas price) fields. It is similarly needed in the MARC 21 bibliographic format.

Moreover, UKMARC 358 field (Trade information) contained detailed information relating to the availability of items from publishers. Since this field was primarily used by UKMARC users in the publishing business, there is need to add a similar field to the MARC 21 bibliographic format.

2.1. Definition of Field 365 for Trade Price

Field 365 for trade price could be defined in the bibliographic format as follows:

365 Trade Price (R)
This field is intended primarily for use by the book trade to record the current price of an item. It is also used to record the special export price of an item in any currency, including the local currency.

Indicators: Undefined
Subfields:

2.1.1. Examples

365 ##$a01$b45.00$cUSD$d00$2onix-pt
[An item priced at $US 45.00]

365 ##$a01$b49.95$cUSD$d00$eExport$jUS$2onix-pt
[An item with an export price of $US 49.95, applicable in the USA]

365 ##$a02$b0.59$cGBP$d01$jGB$hS 0.50 17.5 0.59 .09$2onix-pt
[An item which is priced at, 0.59 pence per page in the United Kingdom, including VAT. The base price is 0.50 pence per page, the Value Added Tax is 17.5% , thus the VAT is 9 pence per page.]

365 ##$a22$b10.99$cGBP$d00$f20011201$g20021231$mEAN 5012340098745 Littlehampton Book Services +44 20 8843 8607$jGB$hZ 0 10.99 0$2onix-pt
[An item available from Littlehampton Book Services, with a prepublication discounted price including tax of 10.99. The discounted price is available between December 1, 2001, and January 31, 2002.]

Please note that ONIX price type codes are located in Appendix A.

2.2. Definition of field 366 for trade information

Field 366 for trade information could be defined in the bibliographic format as follows:

366 Trade information (R)
This field contains detailed information relating to the availability of items from publishers. It is used primarily by book trade users of the MARC format.

Indicators: Undefined
Subfield codes:

2.2.1. Examples

366 ##$aSteinberg Adolescence (3rd ed)$b19921200

366 ##$b19960517$cNP 19951205$2onix-as
[Not yet published as of 5th December 1995; due 17th May 1996]

366 ##$cRP 19951205$d19960600
[Reprinting, as of 5th December 1995; new stock expected in June 1996]

366 ##$cOP 20011105$g20011013$jUK$2onix-as
[Item which went out of print in the UK in October 2001. The status was changed on 5th November 2001]

Please note that ONIX availability status codes are located in Appendix B.

3. PROPOSED CHANGES:

• Define field 365 (Trade price) in the MARC 21 bibliographic format as specified in section 2.1.
  
  
• Define field 366 (Trade information) in the MARC 21 bibliographic format as specified in section 2.2.
  

Appendix A: ONIX Price Type Codes

For reference, the ONIX codes are listed as in the current edition of that format. Notes in brackets [ ] are not in the ONIX document.

ONIX Price Type Codes:

Appendix B: ONIX Availability Status Codes

For reference, the ONIX codes are listed as in the current edition of that format. Notes in brackets [ ] are not in the ONIX document.

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