Primary Editors:
Three primary editors volunteer (or are assigned) per submitted document. New
members will serve as a fourth primary editor until they are comfortable with
the process. The primary editors serve as the main editors for the document and
are responsible for creating the electronic and hard copy final reports for the
author. These reports are due to the Senior Editor, in their final form, 7 days
after the manuscript is submitted to FEB so that the Senior Editor can verify
that the content of both reports agree and have them delivered to the author
10 days after submission.
Discussion:
The primary editors of each paper will be in charge of leading
the discussion of the document at the next FEB meeting. This
is meant to be a productive discussion to help the primary editors
come up with a consensus as to what needs to be addressed in
the report. All members of the board are encouraged to give their
comments. It is recommended that all primary editors take notes
during the discussion so that it will be easier to incorporate
all the comments in either the hard copy or electronic reports.
One primary editor must volunteer to compile the hard
copy and
another must volunteer to compile the electronic
report.
Final Reports:
The hard copy has many, but not necessarily all, the edits of each
primary editor compiled by hand on a paper copy of the manuscript.
No track-changes please. All the edits would make it too messy
and overwhelming for the author. For instance, if something needs
to be in past tense, the first few instances should be corrected
followed by a notation in the margin alerting the author that
they need to change the tense accordingly for the rest of the
document. If some sections are particularly confusing - i.e.,
a suggestion to combine parts of two sentences and move them
to a different place in the paragraph - they can be included
on the electronic copy to make it clearer. The hard copy should
be edited in blue or black pen, not pencil, and any remarks in
the margin should be positioned so that they will be legible
by fax.
The electronic report is a typed document containing the various
suggestions made by the editors. To facilitate the creation of
this report, all the primary editors must
create their own electronic report that can be emailed to the person compiling the final electronic
report. The format used for the electronic report should contain
the headings with comments under each: General Comments, Title,
Abstract, Introduction, Materials and Methods, Results, Discussion,
Figures, Figure Legends, and Acknowledgements. The final electronic
report must be emailed to all the primary
editors to get their approval before it is emailed to the Senior
Editor. It should also
be in as "final" a format as possible without the need
for significant additional editing by the Senior Editor. Please
use the template provided.
The Senior Editor will compare the hard copy with the electronic
copy to verify that the two agree. The final reports will then
be sent to the author by fax and campus mail.
NOTE:
All members are asked to read all documents submitted, regardless
if they are the primary editor for the document or not. This
helps generate discussion during the meetings and also provides
everyone with additional training and practice.
Updated 12/17/04 JLB
NCI Fellows Editorial Board
Final Report
Author, I. et al., Title
General comments:
May start with a very brief (1-2) sentence summary of the manuscript
followed with general comments that speak to the whole document
as a whole. Remember to start with praise and point out what
the author did well before the inevitable "however" statement.
The format for this and the other sections of the compiled electronic
report can be in paragraph form or in paragraph form followed
by bulleted or enumerated comments. Whatever you feel will make
it easier for the author to understand. The final report should
be a compilation of the electronic comments of the other primary
editors as well as any verbal comments brought up in the discussion
of the manuscript. Please compile these into a professional and
complete document void of grammatical and spelling errors. Please
do not simply cut and paste the comments of the other primary
editors.
Title:
Abstract:
The abstract is an extremely important part of any manuscript.
It not only serves to summarize the key findings of a paper,
but also acts as the main "advertisement" to get others
to read it. In general, the reader should be able to clearly
pick out the background, purpose, methods, results and conclusions.
Include other specific comments.
Introduction:
Include any specific comments.
i.e. The introduction of manuscript usually goes from general background
information to the specific problem addressed.
Results:
Include any specific comments.
i.e. The results should always be in past tense.
Experimental Procedures:
Include any specific comments.
i.e. The city and state should be provided for all manufacturers.
Discussion:
Include any specific comments.
i.e. The Discussion of a manuscript should discuss the results
and not simply restate them.
Figures:
Include any specific comments.
i.e. The axes of all graphs should be clearly marked.
Legends:
Include any specific comments.
i.e. The axes of all graphs should be clearly marked.
Acknowledgements:
Include any specific comments.
i.e. Please acknowledge the NCI Fellows Editorial Board.
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