Next Meeting: Octobe 6, 2005 - 1:00-3:00 p.m. - Bldg 10, Room 2C116

 

Attendees	Substitutes
Adams, Linda, NHGRI
Adams, Ronald, CC
Affeldt, Mary, NIDA
Betson, Ginger, NIDCR
Bortner, Don, NIA
Bullman, Laurie, ORS
Childers, Olive, OD/OIR
Dease, Deborah, NINDS
Ferreira, Ana, NINR
Fonrose, Nadine, OD/OIR
Grosman, Gail, NIGMS
Harrelson, Susan, NIDDK
Hennings, Marsha, NIAMS	Colleen, Jody
Klein, Pamela, NIMH
Le, Truc, NINDS
Ng, Cathy, NCI	Hill, Kristie
Perry, Katy, NIAID
Siegel, Donna, NCI	Langley, Kelli
Simmonds-Barnes, Denise, NCCAM	Gheer, Valery
Strickland, Marlyn, CIT	Miles, Anita
Unger, Gary, NHLBI	Renehan, Michelle
Wiggins, Bruce, NIEHS

Minutes: Prepared by Francie Kitzmiller, NIDDK

Closed Session (1:00 - 2:15)

1) Update on A-76 Status - Camille Hoover

Camille Hoover began the discussion explaining that A-76 started with the President's Management Agenda. The number 2 item is competitive outsourcing which is where A-76 comes into play. She also explained that the Fair Act Inventory, which is part of the A-76, is to categorize every human being into a function and this inventory is the starting point for A-76. We don't really know who will be affected..
R000 is the code for the Administrative Support which is going to be reviewed (~900 people) in the next 2-3 years. In '05, A-76 didn't meet quotas so Admin office & SD office are going to be looked at. The committee that is assisting in coding the functions is looking at the definitions of the functions, who is really doing the work, etc. - it's considered to be a preplanning effort at this point . The committee is looking at the R000 definitions to assure they are comparing apples to apples and oranges to oranges. Handout was provided as to the current definitions of the R000s.

2) Status of NIH Administrative GS-14/15 procedures - Chris Steyer Major

The OD is working on changing the process. A lot of things are going on - freezes have been on, removing layers of supervisors, etc. Management wants to ensure 14/15 positions are looked at carefully and only non-scientific positions. Colleen Barros approves these recruits and any selection has to go through her to assure it's appropriate.
Colleen Barros originally had a big stack of cases when she first started. The EO subcommittee group helped to write position management principals to help classify when packages are received. HR has come out with a proposal on how to review these and make the process easier. The new process brings this back into HR instead of to Bldg. 1 in order to streamline.
There is also a Freeze Exception Committee - Camille & Chris are on this committee. Colleen decided the EO subcommittee reviews these packages as well especially non-supervisory. The process is:

• Request approval to advertise for this position via this committee
  
  • Org charts help to understand how this position fits into the organization
    
  • Provide details on what other 14/15 already do
    
• Committee sends to Colleen for approval or disapproval

 Chris will send draft instructions out to Susan and then the new ones when they are updated.

3) Record of call changes due to implementation of NBS - Linda Adams

This involves the acquisition community, looking at the delegations of authority of Purchasing Agents. Indefinite delivery contracts and other delegated authority- $500K and above is what is at issue to be changed to be approved only by warranted Contracting Officers.
Diane Frasier and Bob Best will work with the AOs and others on this issue.

4) Retreat for principal Extramural and Intramural AO's and the EO's - Susan Harrelson

Susan read the e-mail received about the retreat from Colleen Barros' office which was to bring the AO's & EO's together for a 2-day retreat. She asked for input on how to reply at the planning committee. Some ideas suggested:

• Not in mid-October
• Provide results from NAPA
• Address the issues that are causing the extra workload for the AO's
• Perhaps on campus, not necessarily off-campus

Handouts:

R000 Codes - Revised 8.29.05

Pre-Planning Committee