[Code of Federal Regulations]
[Title 45, Volume 4]
[Revised as of October 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 45CFR2106.1]

[Page 521-522]
 
                        TITLE 45--PUBLIC WELFARE
 
                  CHAPTER XXI--COMMISSION OF FINE ARTS
 
PART 2106_RULES FOR COMPLIANCE WITH 5 U.S.C. 552a, THE PRIVACY ACT OF 1974--
 
Sec.  2106.1  Rules for determining if an individual is the subject of a 

record.

    (a) Individuals desiring to know if a specific system of records 
maintained by the Commission of Fine Arts contains a record pertaining 
to them should address their inquiries to the Secretary, Commission of 
Fine Arts, 708 Jackson Place, NW., Washington, DC 20006. The written 
inquiry should contain a specific reference to the system of records 
maintained by CFA listed in the CFA Notices of Systems of Records or it 
should describe the type of record in sufficient detail to reasonably 
identify the system of records. Notice of CFA Systems of Records will be 
made in the Federal Register and copies of the notices will be available 
upon request to the Secretary when so published. A compilation of such 
notices will also be made and published by the Office of the Federal 
Register in accordance with section 5 U.S.C. 552a(f).
    (b) At a minimum, the request should contain sufficient identifying 
information to allow CFA to determine if there is a record pertaining to 
the individual making the request in a particular system of records. In 
instances where identification is insufficient to insure disclosure to 
the individual to whom

[[Page 522]]

the information pertains in view of the sensitivity of the information, 
CFA reserves the right to solicit from the requester additional 
identifying information.
    (c) Ordinarily the requester will be informed whether the named 
system of records contains a record pertaining to the requester within 
10 days of the receipt of such a request (excluding Saturdays, Sundays, 
and legal Federal holidays). Such a response will also contain or 
reference the procedures which must be followed by the individual making 
the request in order to gain access to the record.
    (d) Whenever a response cannot be made within 10 days, the Secretary 
will inform the requester of the reasons for the delay and the date by 
which a response may be anticipated.