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Guidance on Preparing Documents for the Secretary
Style Guidelines for Official Correspondence
Writing Basics
Use of Specialized Terms, Abbreviations, and Acronyms
On-line Writing Resources
General Guidelines
Sample Correspondence with Preparation Instructions
Signature Blocks of NIH and DHHS Officials
Forms of Address
Sample Correspondence with Preparation Instructions
Letters
Spacing, Margins, Date
Address
Reference Line, Salutation
Body of the Letter
Complimentary Close, Signature Block
Multipage Letters, Headers
Enclosures
Courtesy Copies
Typing Legend, Official File Location
Clearances
Memoranda
Spacing, Margins, Date
Heading, TO: and FROM:
Heading, SUBJECT:
Through: Lines
Body of the Memorandum
Multipage Memoranda, Headers
Signer's Name, Attachment
Courtesy Copies
Typing Legend, Official File Location
Clearances
Memoranda to the Secretary or Deputy Secretary
Decision Line
Standard ACTION Memorandum
Complex ACTION Memorandum
INFORMATION Memorandum
Summary Statement
Note
NIH Staff Interaction with the Executive Secretariat
Help with Writing Official Correspondence
The Plain Language Initiative
Reports & Meetings
NIH Key Staff Lists
About the Executive Secretariat
Last updated: April 17, 2003