Withdrawal of a Nonresponsive Application

Purpose

To withdraw from IMPAC applications that are nonresponsive to a request for applications (RFA) or program announcement (PA).

Procedure

Scientific review officers (SRO) work with program officers to determine whether applications are responsive to an RFA or PA. If an application is nonresponsive, the program officer notifies the investigator, then requests the application's withdrawal from IMPAC by submitting a 901 form.

The 901 form should go through division coordinators, who forward it to DEA's Staff Only Contact. The DEA contact sends the 901 form to the Division of Receipt and Referral in the Center for Scientific Review.

Applicants

• If you are notified that your application is nonresponsive, contact your program officer. Go to Contact Staff for Help in the NIH Grant Cycle: Application to Renewal.

Program Officers

• Determine which applications are nonresponsive to an RFA or PA, taking SRO input into account. If more than one institute or program officer is involved, the program officer from the lead institute for the initiative leads the effort, coordinating with the others to create one list of nonresponsive applications.
• Send the PI a nonresponsive notification letter or email, copying the institutional business official and the SRO. See the Withdrawal of an Application Sample Form Letter for an example.
• For each nonresponsive application, complete and submit a 901 form. Be sure to indicate "withdraw" rather than "return/delete from IMPAC."
• Attach a copy of the letter or email you send to the PI to the 901 form and send to your division coordinator. He or she will forward the information toStaff Only Contact, who faxes all documents to Contact for NIAID Staff in CSR.

Scientific Review Officers

• Determine your own list of nonresponsive applications to discuss with program officers.
• Ask program officers to determine which applications are nonresponsive, and give them a due date for compiling a list.
• Resolve differences so program officers can create a final list.
• Make sure NIH has withdrawn nonresponsive applications from IMPAC. Otherwise, NIH cannot release any priority scores for the initiative, and the nonresponsive applications will continue to appear in IMPAC.

Contacts

Applicants with questions should Contact Staff for Help.

DEA OD -- Staff Only Contact

Division Coordinators

DAIDS -- Staff Only Contact, Staff Only Contact, Staff Only Contact

DAIT -- Staff Only Contact

DMID -- Staff Only Contact

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

NIH Checks Your Application in the NIH Grant Cycle: Application to Renewal

Program Announcements SOP

Requests for Applications SOP