Principal Administrative Officers	Alternates
Linda Adams, NHGRI	Larry Chloupek, NCI
Anita Brooks, VRC	Sandra Hemp, NIAMS
Olive Childers, OD/OIR	Rebecca Kelley, NCI
Ana Ferreira, NINR	Ruth Marais, NICHD
Carroll Hanson, NHLBI	Cathy Ng, NCI
Susan Harrelson, NIDDK
Katy Perry, NIAID
John Slauson, NEI
Carol Smith, NINDS
Bruce Wiggins, NIEHS

Meeting of Principal Administrative Officers- Closed Session

Ms. Linda Adams called the meeting to order.

• Ms. Adams introduced Chief Robert Fuller, and Mike McGraw from the Police Division to speak about NED and the many changes the intramural community has faced within the last weeks.
• Chief Fuller announced that there are 3,000 foreign scientists on the NIH campus, some of which are from the watch list foreign countries. There is a large population of extended visitors also on campus. For this reason background checks are being done by all NIH employees, and visitors. The NIH police have initiated a program to e-mail Mike McGraw certain privacy information on all NON-FTE staff. The police realize this has created headaches, but they are managing the risks. They are open to suggestions and other options.

 Suggestions from the Principal Administrative Officers-

• Create mandatory fields in NED to accommodate the necessary information. This would alleviate duplicate information going through the e-mail system.

Action- Mike McGraw to contact Anita Brooks, VRC, and Tom Bodine from the Ned production for assistance.

DDIR- Update from Olive Childers:

• Ms. Olive Childers announced at that at the last SD's meeting, Janis Mullaney discussed the future of the Intramall, explaining that without cost sharing from the user IC's, the Intramall will be shutting down effective October 31, 2002. Joan Schwartz reviewed the components of the web-based NIH Intramural Database (NIDB). There was no extensive discussion regarding these agenda items because both presenters will make presentations to the IAO's at today's meeting.
• Dr. Celia Hooper requested IC support for the receptions following the WALS/NIH Director's Seminar Series. She circulated a list of the seminars that still require support and asked the SD's to email her with their choices of which lecture they would support.
• The new Title 42 Pay Model will be approved and distributed shortly.
• Olive will invite the Directors of the Office of Loan Repayment and Scholarship (OLRS), the Under Graduate Scholars Program (UGSP), and the Graduate Program Partnerships (GPP) to attend an upcoming IAO meeting to discuss their respective programs.
• Dr. Lana Skirboll, Director of the Office of Science Policy, OD, NIH, announced that she has positions (both Title 42 and Title 5) available for scientists who are interested in a career in Government. All interested scientists should send their CVs to Dr. Skirboll.

Meeting of Administrative Officers- Open Discussion

 1. Presentation- Janis Mullaney and Jeff Weiner

• The NIH IntraMall may close October 30, 2002. Without the ICs support through membership fees to the IntraMall vendor the IntraMall may close.
• Currently the business model includes direct financial support by NCI, while NIH management assessed centralization of the program. Central support has not yet materialized.
• Benefits using the IntraMall-
  • Reduced procurement overhead costs by $17 an order by using purchase cards instead of traditional NIH ordering systems.
  • 24 hours 7 days a week ability to place or check orders, view catalogues, and detailed purchase summaries to monitor spending.
  • Time saving in ordering and purchase card transaction record keeping.
    
• Action Requested - Your involvement in helping your IC decide if a one-year commitment to the IntraMall is warranted. Final decisions are needed by COB September 12, 2002.

2. Presentation- THE NIDB (NIH Intramural Database) presented by Joan Schwartz, OIR

The NIDB is composed of three parts; Annual Reports, NIH Annual Bibliography, and the Scientific Directory.

• Annual Reports
  • Annual reports are available for NIH and the public for searching.
  • ICs can obtain data on their Annual Reports as spreadsheets or as word documents for their own use, such as publication or analysis.
  • Submitted to CRISP for compilation with the abstracts from grants (RO1s etc).
    
• NIH Annual Bibliography
  • Associated electronically through the NIDB with the Annual Reports
  • Associated with organizations as well as individuals.
  • Designed so that scientists can add publications not in PubMed.
  • All research staff at the NIH with publications will have their own NIH bibliography.
  • Since they are on-line, the bibliographies will become historical and continuously up datable.
    
• Scientific Directory
  • Will contain all scientific staff by intramural professional designation, and by location.
  • Associated with their Annual Reports and Bibliographies.
    

  OIR or the IC:

• Can collect data on numbers of staff with a specific IPD
• Do gender and or RNO distribution **
• Do salary analyses by pay mechanism **
• Calculate how much is spent on a given disease per year/IC **
• Determine publications per IC or per number of staff
• Determine how many publications per year on a given disease for the IC.
• Analyze how many trips, costing how much, per staff member **.

** These functions require permission granted for access to Datawarehouse records by the NIDB. Technically feasible, but policy issues must be met and policy requirements satisfied.- Handouts given providing examples of the various reports obtained from the NIDB.