Questions and Answers Table of Contents
Who must submit a progress report?
Most grantees who have
an R series award, such as an R01,
or a
program
project, cooperative
agreement,
career
development, fellowship,
or training grant
award must
submit a progress
report. You must
also submit a progress report if you have a phase I SBIR or
STTR award
that was approved for more than 12 months of funding.
How often must I submit a progress report?
Your progress report is due every year. For more information, see When is it due?.
Is it true that PI
signatures are not required on progress
reports?
Yes. Grantees must keep on file a written PI signature assurance for
each progress report. This assurance serves instead of a signature
on the face
page of a progress report. Guidelines for eSNAP are a little different. See
the eSNAP (Electronic Streamlined Noncompeting Award Process) SOP and the Noncompeting Progress Reports
and Program Officer Approval SOP for more details.
How do I know what type of progress report to submit?
There are three types of progress reports:
To determine which is right for you, see the next questions. Can I submit
a SNAP?
For most R series awards, use SNAP,
which requires you to fill out only certain pages of the PHS
2590 form. See Submit
Your Report on Paper in the NIH Grant Cycle: Application to Renewal.
Can I submit
an electronic SNAP?
You can send your progress report electronically after your
institution registers with the eRA
Commons and becomes an eSNAP participant.
For more information, see Submit
Your Report Electronically in the NIH Grant Cycle: Application to Renewal.
When must I
submit a non-streamlined progress report?
Use a non-SNAP PHS 2590 if you have a multicomponent grant, e.g., P01, P30, or P50; cooperative agreement; or institutional training grant. For information about sending it in, see What Forms to Fill Out for Your Annual Progress Report in the NIH Grant Cycle: Application to Renewal. If you
need more help call your program
officer, or go to Contact Staff for Help for contact information.
Where do I find the needed resources?
For the online forms, go to the PHS
2590 forms and instructions.
If you are submitting an electronic SNAP, go to NIH's Progress
Report Search and use your institutional profile number to get
a searchable list of progress reports from which you will select
yours. After
your business office registers with the Commons, you will be
able to access
the list of progress reports that are due and pre-filled
face pages.
Why can't I find my no-cost extension
on the NIH Progress Report site, and will I be notified about submitting
my final report?
NIH's Progress
Report Search is only for grants that require a renewal -- it's not for no-cost extensions.
See your final year Notice of Award for information
on submitting a final report. NIH will not notify you unless
your final report is late. It's due within
90 days after the project
period ends, or in this case, after the no-cost extension ends.
If you need help, please contact your grants
management specialist, or go to Grants Management Program for
contact information.
How do I prepare the final
progress report for closeout of my grant?
There isn't a form for the final progress
report, but you can find the required information at File Final Reports
at Award End in the NIH Grant Cycle: Application to Renewal. It is also included in your Notice
of Award.
You will need to submit the Final Invention Statement and Certification
and Final Financial Status forms.
Who sends the progress report?
Your institutional
business official may submit your progress report to NIAID; sometimes
institutions have the PI submit
an eSNAP progress report. Also see the eSNAP (Electronic Streamlined Noncompeting Award Process) SOP.
When is
it due?
Paper progress reports are due two months before the beginning of your
next budget period. eSNAPs are
due 45 days before that date. For T32 and T35 grants, progress reports are due four months before.
Does NIH notify me when my progress
report is due?
Yes. NIH emails you two months before the due date and again
two weeks after the deadline, if you haven't sent it by then.
Who reviews my progress report at NIH?
Your program officer reviews it for the science to determine whether
NIAID will continue funding your project. Grants Management Program staff
perform an
administrative and sometimes a fiscal evaluation.
If your research involves model organisms, your program officer will
look at that, so include the number of
requests you've received and fulfilled. See
the Sharing
Model Organisms SOP.
Can I send citations by providing links to a journal instead
of in a reprint?
Yes. And if you've posted your manuscript at NIH's
new public access Web site at National
Library
of Medicine's PubMed
Central, you should provide the PMC ID number instead of including a link or reprint.
As a PI, you can start uploading your manuscripts now at NIH
Manuscript Submission; others may submit them
on your behalf. Read more in the Public Access of Publications SOP.
What is the page limit for the Progress Report Summary?
According to the PHS
2590 instructions, the entire Progress Report
for regular projects, exclusive of the list of publications and the
Inclusion
Enrollment Report, should not exceed
two pages.
What can happen if my progress report is late?
A late progress report can delay and possibly reduce your award.
Is NIH transitioning
to electronic SNAPs?
Yes. Eventually electronic
SNAP will become the rule for streamlined progress reports.
The titles of our patents are too long to fit in the box provided on the HHS 568 form. Could you suggest a way to address this issue?
Staff in NIH's Office of Policy for Extramural Research Administration needs the correct full name of the invention because they check the title against their records. If the HHS 568 form fields are too short, do the following:
- Type "See attached list" in the first line of that section.
- Create the list you'll attach in your word processing program. Identify the grant by number and type out the information required by the three columns on the form.
- Print out the form and the attachment and send them in together.
Do I need to submit a final progress report for my grant if I am applying for a renewal?
No. You no longer need to submit a final progress report since you must document progress in your renewal application.
If you are closing out your grant or your renewal application does not get funded, you will need to submit a final progress report as well as a final financial status report.
Do I need to submit a copy of our progress report along with the original?
See Do I need to submit a copy of our progress report along with the original? in the Managing a Grant questions and answers.
What if my question wasn't answered here, or I'd like to suggest a question?
Email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. We answer questions by email and post them here. Thanks for helping us clarify and expand our knowledge base. |