New Hire Overview

E-Induction: On-Line Induction for New Hires

E-Induction Log In Page: https://einduction.lmi.org/

USER NAME: Your User Name is the first letter of your first name and your full last name in all capital letters, unless otherwise stated in your final offer letter (i.e., John Smith = JSMITH).

PASSWORD: Your Password is your User Name plus the last four digits of your Social Security Number (i.e. JSMITH5555). You will be required to change your password upon first logging in.

E-Induction Assistance

You may contact HR Systems Support Help Desk at (301) 451-1436 or via email at hrsystemssupport@od.nih.gov.

System Requirements: For best results, you should access the web site using Internet Explorer 6.0 or higher. Other browsers and MACs do not work well with E-Induction. Additionally, you must have Adobe Acrobat Reader 6.0 or higher installed on your computer. Follow this link to download Adobe-Free Reader: http://www.adobe.com/products/acrobat/readstep2.html.

Important E-Induction Information

Saving Forms in E-Induction. Clicking DRAFT on a form in E-Induction will save it in the system without submitting to HR. You cannot save a form on your computer outside the E-Induction system. If you would like a copy for your records, you must print the form.
ALL FORMS MUST BE PRINTED AND BROUGHT WITH YOU to Orientation. Failure to print and bring these forms to Orientation will delay your appointment processes.
E-Induction allows HR staff to review and approve your forms prior to orientation. You must still print your forms and bring them to orientation. Electronic signatures are not currently available, therefore hard copy forms must be signed.
E-Induction eliminates having to enter your personal information on each form separately.
New users of the E-Induction system may be experiencing difficulty with E-induction forms. The users can log into the system and open forms however, when they attempt to populate forms with general information such as First/Last Name, Address, and Social Security Number, the information is not populating and the system will not allow the user to type in the fields from the general screen. The reason for this issue is that the Adobe Reader is most likely not opening inside the browser. To ensure that the Adobe Reader opens inside the browser, open the Adobe Reader and select Edit > Preferences > Internet Menu and make sure the Display PDF in Browser is selected. Once this is complete, the user’s forms should now be populated with the information from the General screen.

Instructions for Using E-Induction

Step 1 - Logging In

Once your User Name and Password have been entered, select “Login”.
A security notice will be displayed. After reading the notice, select “Yes - I Accept” to move to the next screen.
After the initial login, you will be asked to create a new password that must be between 8 and 20 characters, and must contain at least one uppercase letter, one lower case letter, and one special character such as !, @, #, or *.
You will now have to log in again using the new Password created.

Step 2 - Online Help Instructions

Select “On-Line Help” from the menu options located on the left of the screen.
Print the instructions and follow them to complete the On-Line forms completion process.
Once the instructions are printed, select the “X” in the upper right corner of the on-line help screen to close it.

Step 3 - Entering Information

You can correct your name, address and/or social security number in the system. When you make a change to your name or social security number, an email indicating what was changed is automatically sent to your HR representative. To correct your name, address or social security in the system click on the General Information link, modify the information and click the save button.
The modified information will be reflected on the forms in the system. You may need to resubmit forms that were submitted before the modification to the General Information was made.
To begin entering data, select “General” from the menu on the left side of the screen. At any time, you may consult On-Line Help to assist you with completing each phase of the forms completion process.
Review this information carefully before saving because the information you complete from the “General” information screen will automatically self-populate and fill in many of the required forms with your identifying information.

Step 4 - Completing and Submitting Your Forms

Now complete your forms.
Submit your forms to Human Resources (HR) by clicking Submit on each form.
Your forms will be approved if all the information is completed properly. If you require additional time, save your information in “Draft”. The form status is located in the top left corner of each form.
Once they are approved you may print them.
Access to your forms will expire 90 days after your entrance on duty date (EOD).
NOTE: You may see state tax withholding forms for the District of Columbia, Maryland, Georgia and Virginia on the list of forms to complete. Complete only the form for the jurisdiction in which you reside. Employees who live in other states may download the state tax form from: http://www.paycheckcity.com/pages/Taxforms.asp. Download the state tax form, complete it in hardcopy and bring it with you to orientation.

Step 5 - Checking the Status of Your Forms

To check the status of your forms, select “Forms” from the “Information” menu option. Your forms will be listed in the left column and the status along with the status date will be listed in the right column.
Your HR Specialist may also notify you regarding which forms have not been received to date.
Submit all forms electronically prior to your EOD date. REMEMBER, you STILL MUST PRINT YOUR FORMS and BRING THEM WITH YOU to Orientation.