The following items are due each year, some on the exact date, others at approximately the same time. The third column indicates who or which office responds/submits the final product. Employees are responsible for items in red; Ethics Staff are responsible for items in green. See bottom list for activities occurring on an ongoing basis without an exact due date.
| Due Date | Item Due | Responsible Party |
|---|---|---|
| 1st week January | Annual Agency Questionnaire (Annual Report of workload statistics) | Ethics Staff |
| Mid-January | Agency Training Plan | Ethics Staff |
| January 15 | Initiate Confidential Financial Disclosure Report (OGE-450) Cycle. Reporting period: previous calendar year. | Ethics Staff |
| February 15 | OGE-450 due, unless extension granted. If Feb 15th is a weekend, due date is following Monday. The OGE-450 is submitted using the NIH Enterprise Ethics System (NEES) at https://nees.nih.gov/ | Employees who file the OGE-450 |
| February 28 | HHS-521 Annual Report of Outside Activities. The HHS-521 is submitted using the NEES at https://nees.nih.gov/ | Employees who engaged in an Outside Activity during the previous calendar year. |
| April 15 | Initiate Public Financial Disclosure Report (SF-278) Cycle. Reporting Period: Previous calendar year. | Ethics Staff |
| May 15 | The SF-278 due, unless extension granted. The SF-278 is submitted using the NEES at https://nees.nih.gov/ | Employees who file the SF-278 |
| May 31 | Semi-annual report of payments received from non-federal sources (sponsored travel) (covers October through March) | NIH Administration (Travel) |
| November 30 | Semi-annual report of payments received from non-federal sources (sponsored travel) (covers April through September). | NIH Administration (Travel) |
| December 1 | Begin to gather data for the Annual Agency Questionnaire, usually due to NEO in early January. Extensions normally not permitted. | Ethics Staff |
| December 31 | Annual Ethics Training must be completed. NIH Deputy Ethics Counselor may set earlier date. See notification message for NIH due date. | All NIH Employees |
Ongoing Activities
| Due Date | Item Due | Responsible Party |
|---|---|---|
| 90 days after starting work at NIH | New Employee Ethics Orientation (orientation schedule states this is due within 30 days) | All employees new to NIH. Ethics staff will keep track and remind employees. |
| 30 days after starting work in covered position | Employees designated as confidential filers (file the OGE-450). Ethics staff will inform the employees subject to the requirement. (New public filers are pre-cleared and submit prior to coming on board.) | Employees designated as New Entrant Confidential (OGE-450) filer. |
| Ongoing | Review and certification of OGE-450s and SF-278s, to be completed within 60 days of receipt unless additional information is needed. | Ethics Staff |
| Ongoing | Late fee for any SF-278 filers who submit their report more than 30 days after latest due date. | Employees desiganted as public (SF-278) filers who do not submit their report within 30 days of the due date. |
| Ongoing | Track compliance with annual ethics training; send reminders and involve supervisor as needed. | Ethics Staff |