Executive Departments

Members of the Cabinet

Director, Office of Management and Budget (Executive Office of the President)

The Honorable (Full Name) Director, Office of Management and Budget Washington, D.C. 20503 Dear Mr./Mrs./Miss/Ms. (Surname):

Member of the Cabinet Addressed as "Secretary"

The Honorable (Full Name) Secretary of (Department Name) Washington, D.C. (ZIP) Dear Mr./Madam Secretary:

Attorney General (Head of the Department of Justice)

The Honorable (Full Name) Attorney General Washington, D.C. 20530 Dear Mr./Madam Attorney General:

Acting Secretary

The Honorable (Full Name) Acting Secretary of (Name of Department) Washington, D.C. (ZIP) Dear Mr./Madam Attorney General:

Former Secretary

The Honorable (Full Name) (Address) Dear Secretary (Surname):

Under Secretary

The Honorable (Full Name) Under Secretary of (Department Name) Washington, D.C. (ZIP) Dear Mr./Mrs./Miss/Ms. (Surname):

Deputy Secretary/Deputy Under Secretary

The Honorable (Full Name) Deputy [Under] Secretary of (Department Name) Washington, D.C. (ZIP) Dear Mr./Mrs./Miss/Ms. (Surname):

Assistant Secretary

The Honorable (Full Name) Assistant Secretary of (Department Name) Washington, D.C. (ZIP) Dear Mr./Mrs./Miss/Ms. (Surname):

Deputy Attorney General

The Honorable (Full Name) Deputy Attorney General Washington, D.C. 20530 Dear Mr./Mrs./Miss/Ms. (Surname):

Assistant Attorney General

The Honorable (Full Name) Assistant Attorney General Washington, D.C. 20530 Dear Mr./Mrs./Miss/Ms. (Surname):

Other Officials

Solicitor General

The Honorable (Full Name) Solicitor General Department of Justice Washington, D.C. 20530 Dear Mr./Mrs./Miss/Ms. (Surname):

United States Attorney

The Honorable (Full Name) United States Attorney for the (Region) District of (State) (Address) Dear Mr./Mrs./Miss/Ms. (Surname):

Assistant United States Attorney

Mr./Mrs./Miss/Ms. (Full Name) Assistant United States Attorney for the (Region) District of (State) (Address) Dear Mr./Mrs./Miss/Ms. (Surname):

United States Marshal

The Honorable (Full Name) United States Marshal for the (Region) District of (State) (Address) Dear Mr./Mrs./Miss/Ms. (Surname):

Assistant United States Marshal

Mr./Mrs./Miss/Ms. (Full Name) Assistant United States Marshal for the (Region) District of (State) (Address) Dear Mr./Mrs./Miss/Ms. (Surname):

Commissioner of Internal Revenue

The Honorable (Full Name) Commissioner of Internal Revenue Washington, D.C. 20224 Dear Mr./Mrs./Miss/Ms. (Surname):

Director, Federal Bureau of Investigation

The Honorable (Full Name) Director Federal Bureau of Investigation Washington, D.C. 20535 Dear Mr./Mrs./Miss/Ms. (Surname):

Commissioner of Customs

The Honorable (Full Name) Commissioner of Customs (Address) Dear Mr./Mrs./Miss/Ms. (Surname):

Legislative and Independent Agencies

Librarian of Congress (Head of the Library of Congress)

The Honorable (Full Name) Librarian of Congress Library of Congress Washington, D.C. 20540 Dear Mr./Mrs./Miss/Ms. (Surname):

Comptroller General (Head of the General Accounting Office)

The Honorable (Full Name) Comptroller General of the United States General Accounting Office Washington, D.C. 20548 Dear Mr./Mrs./Miss/Ms. (Surname):

Public Printer (Head of the U.S. Government Printing Office)

The Honorable (Full Name) Public Printer U.S. Government Printing Office Washington, D.C. 20548 Dear Mr./Mrs./Miss/Ms. (Surname):

Postmaster General (Head of the U.S. Postal Service)

The Honorable (Full Name) Postmaster General Washington, D.C. 20260 Dear Mr./Madam Postmaster General

Head of Federal Agency, Authority, or Board

The Honorable (Full Name) (Title) (Name of Agency) Washington, D.C. (ZIP) Dear Mr./Mrs./Miss/Ms. (Surname):

Chairperson of a Commission or Board

The Honorable (Full Name) Chair[wo]man, (Name of Commission or Board) Washington, D.C. (ZIP) Dear Mr. Chairman/Madam Chairwoman: (Surname):

Member of a Commission or Board

The Honorable (Full Name) Member (Name of Commission or Board) Washington, D.C. (ZIP) Dear Mr./Mrs./Miss/Ms. (Surname):

Administrator of an Agency

The Honorable (Full Name) Administrator (Name of Agency) Washington, D.C. (ZIP) Dear Mr./Mrs./Miss/Ms. (Surname):

Director of an Agency

The Honorable (Full Name) Director (Name of Agency) Washington, D.C. (ZIP) Dear Mr./Mrs./Miss/Ms. (Surname):

 

The Executive Office of the President

Director, Office of Management and Budget

The Honorable (Full Name) Director, Office of Management and Budget Washington, D.C. 20503 Dear Mr./Mrs./Miss/Ms. (Surname):

Chairperson, Council of Economic Advisors

The Honorable (Full Name) Chair[wo]man Council of Economic Advisors Washington, D.C. 20506 Dear Mr./Mrs./Miss/Ms. (Surname):

U.S. Trade Representative

The Honorable (Full Name) United States Trade Representative Washington, D.C. 20506 Dear Mr./Mrs./Miss/Ms. (Surname):

Chairperson, Council on Environmental Quality

The Honorable (Full Name) Chair[wo]man Council on Environmental Quality Washington, D.C. 20006 Dear Mr./Mrs./Miss/Ms. (Surname):

Director, Office of Science and Technology Policy

The Honorable (Full Name) Director Office of Science and Technology Policy Washington, D.C. 20500 Dear Mr./Mrs./Miss/Ms. (Surname):

Director, Office of Administration

The Honorable (Full Name) Director Office of Administration Washington, D.C. 20500 Dear Mr./Mrs./Miss/Ms. (Surname):

Director, Office of Policy Development

The Honorable (Full Name) Director Office of Policy Development Washington, D.C. 20500 Dear Mr./Mrs./Miss/Ms. (Surname):

Director, National Security Council

The Honorable (Full Name) Director National Security Council Washington, D.C. 20500 Dear Mr./Mrs./Miss/Ms. (Surname):

Diplomatic Officials

American Missions

Note: Letters to diplomatic officials who are out of the country are usually sent to the Department of State (through its Executive Secretariat) for transmittal via diplomatic pouch.

Ambassador at Large

The Honorable (Full Name) Ambassador at Large (Department Name) (Address) Dear Mr./Madam Ambassador:

American Ambassador

The Honorable (Full Name) American Ambassador (City) (COUNTRY) Dear Mr./Madam Ambassador:

American Ambassador
(With Military Rank)

(Full Rank) (Full Name) American Ambassador (City) (COUNTRY) Dear Mr./Madam Ambassador:

Former American Ambassador

The Honorable (Full Name) (Address) Dear Ambassador (Surname):

Personal (Special) Representative

The Honorable (Full Name) Personal Representative of the President of the United States of America to (Oranization) (Address) Dear Mr./Mrs./Miss/Ms. (Surname):

American Minister

The Honorable (Full Name) American Minister (City) (COUNTRY) Dear Mr./Madam Minister:

American Minister
(With Military Rank)

(Full Rank) (Full Name) American Minister (City) (COUNTRY) Dear Mr./Madam Minister:

American Consul General
or American Consul

The Honorable (Full Name) American Consul General (or American Consul) (City) (COUNTRY) Dear Mr./Mrs./Miss/Ms. (Surname):

U.S. Representative to the United Nations

The Honorable (Full Name) United States Representative to the United Nations New York, New York 10017 Dear Mr./Mrs./Miss/Ms. (Surname):

 

Mission to the United States

Foreign Ambassador in the United States

His/Her Excellency (Full Name) Ambassador of (Name of Country) (Address) Dear Mr./Madam Ambassador:

Foreign Minister in the United States

The Honorable (Full Name) Minister of (Name of Country) (Address) Dear Mr./Madam Minister:

Foreign Charge'd Affaires in the United States

The Mr./Madam (Full Name) Charge'd Affaires of (Name of Country) (Address) Dear Mr./Madam Charge'd Affaires:

The Organization of American States

** The Secretaries General of the OAS and the UN and the Under Secretary of the UN are addressed as "The Honorable" unless entitled to be "His/Her Excellency" by reason of a position previously held.

Secretary General

The Honorable** (Full Name) Secretary General of the Organization of American States Pan American Union Washington, D.C. 20006 Dear Mr./Madam Secretary General:

Assistant Secretary General

The Honorable (Full Name) Assistant Secretary General of the Organization of American States Pan American Union Washington, D.C. 20006 Dear Mr./Mrs./Miss/Ms. (Surname):

U.S. Representative on the Council
of the Organization of American States

The Honorable (Full Name) United States Representative on the Council of the Organization of American States Department of State Washington, D.C. 20520 Dear Mr./Mrs./Miss/Ms. (Surname):

Note: Communications to the United Nations are addressed to the U.S. Representative to the United Nations through the Department of State. Exceptions that are sent directly to the U.S. Representative includes those intended for the Economic and Social Councils, the Disarmament Comission, the Trusteeship Council, and the delegation to the General Assembly (when in session). Direct communication with the United Nations is inappropriate unless exceptions arise. When it is necessary, the communication should be sent to the Secretary General of the United Nations through the U.S. Representative by means of a covering letter.

Secretary General of the United Nations

The Honorable** (Full Name) Secretary General of the United Nations New York, New York 10017 Dear Mr./Madam Secretary General:

Under Secretary of the United Nations

The Honorable** (Full Name) Under Secretary of the United Nations New York, New York 10017 Dear Mr./Mrs./Miss/Ms. (Surname):

U.S. Representative to the United Nations

The Honorable (Full Name) United States Representative to the United Nations New York, New York 10017 Dear Mr./Mrs./Miss/Ms. (Surname):

Chairperson, U.S. Delegation to the United Nations
Military Staff Committee

The Honorable (Full Name) Chair[wo]man, United States Delegation to the United Nations Military Staff Committee New York, New York 10017 Dear Mr./Mrs./Miss/Ms. (Surname):

Senior Representative of the United States to the General Assembly of the United Nations

The Honorable (Full Name) Senior Representative of the United States to the General Assembly of the United Nations New York, New York 10017 Dear Mr./Mrs./Miss/Ms. (Surname):

Senior Military Advisor to the U. S. Delegation to the United Nations General Assembly

(Full Rank) (Full Name) Senior Military Advisor to the United States Delegation to the United Nations General Assembly New York, New York 10017 Dear (Rank) (Surname):

U.S. Representative on the Economic and Social Council

The Honorable (Full Name) United States Representative on the Economic and Social Council of the United Nations New York, New York 10017 Dear Mr./Mrs./Miss/Ms. (Surname):

U.S. Representative on the Trusteeship Council

The Honorable (Full Name) United States Representative on the Trusteeship Council of the United Nations New York, New York 10017 Dear Mr./Mrs./Miss/Ms. (Surname):

Foreign Representative to the United Nations with the rank of Ambassador

His/Her Execellency (Full Name) Representative of (Name of Country) to the United Nations (Address) Dear Mr./Madam Ambassador: