eSubmission News and Updates
NIH eSubmission Items of Interest — November 20, 2006
The R01 Parent is posted!
NIH continues to welcome unsolicited, investigator-initiated applications through the use of general “Parent Announcements”. Information on “Parent Announcements” and the “R01 Parent” is now posted. Remember to pay attention to the Opening date in the Key Dates section of the FOA. You can start working on your R01 applications now, but you can’t actually submit the application until the Opening date of January 5, 2007.
Options for Mac Users
For current status on options for Mac users relying on forms-based
submission see: http://era.nih.gov/ElectronicReceipt/files/mac_options.htm.
Keep an Eye on the NIH Guide
Lots of new notices have just been released to the NIH
Guide for Grants and Contracts – check them out!
NOT-OD-07-017
Establishment of Multiple Principal Investigator Awards for the Support of
Team Science Projects
NOT-OD-07-018
New Limits on Appendix Materials for All NIH/AHRQ/NIOSH Grant Applications
Beginning with Receipt Dates On or After January 3, 2007
NOT-OD-07-020
NIH/AHRQ/NIOSH Confirm R01 Electronic Application Submission Plans for February
5 Receipt Date
Introducing Version 2A Forms
We are now posting all new Funding Opportunity Announcements (regardless of
grant program/mechanism) using Version 2A forms. Version 2A forms are the
same as Version 2 forms except the R&R Senior/Key Person Profile (Expanded)
form replaces the standard R&R Senior/Key Person Profile form in the application
packages.
Since the functionality gained in the Expanded form is not often needed for
the smaller grant programs, we will not be updating announcements that were
posted prior to this week to use the Version 2A forms. Previously posted announcements
will be left alone until we need to move to the new Grants.gov Adobe forms.
The application guide has been updated to include instructions for both the
standard and Expanded versions of the form.
The new Expanded form allows for the collection of up to 40 senior/key persons
in structured data fields. The process for including the PD/PI and the next
seven senior/key persons is similar to the use of the standard form. For more
than eight senior/key persons you will be instructed to create and attach
supplementary forms for each additional eight senior/key persons up to 40
total senior/key persons. The form-in-form model is similar to how the R&R
Subaward Budget form works. As with the R&R Subaward Budget form you will
be attaching PureEdge forms within the PureEdge form – do not convert
the supplemental forms to PDF before attaching. I know it is tempting to include
some of the key persons in structured data and then attach the rest in a single
document, but resist the temptation…Grants.gov will let you, but our
system will not! You will only be able to use the attachment for “Additional
Senior/Key Person Profile(s)” at the bottom of the form if you have
used each of the 40 structured data slots.
On a happy note…Although NIH prefers the Senior/Key Persons to be entered
alphabetically, we realize the system is not conducive to inserting individuals
into their proper alphabetic spot once the form has been started, so we have
relaxed the requirement for an alphabetic list (you will see new language
in a future update of the application guide).
Multiple Principal Investigators and Electronic Submission
With the transition of R01 applications to electronic submission you will
begin seeing more Funding Opportunity Announcements that allow more than one
Principal Investigator (PI) on individual research awards (see the Multiple-PI
website http://grants.nih.gov/grants/multi_pi/index.htm
for more information on this initiative).
Here are some important tips to keep in mind when submitting an electronic
application that includes multiple-PIs:
- NIH does not recognize the “Co-PD/PI” project role on the R&R Senior/Key Person Profile (Expanded) form. When multiple-PIs are included on an application, use the Project Director/Principal Investigator (PD/PI) project role for each PI.
- Any individual that is designated as a PD/PI on the R&R Senior/Key Person Profile form must include their eRA Commons user name in the “Credential, e.g., agency login” field.
- Prior to application submission, all individuals designated as PD/PI on the application must be registered in eRA Commons and assigned the PI role. The PI account also may have the Internet Assisted Review (IAR) role. If the PI is also the Signing Official (SO), they must have a separate account with the SO role (i.e., can’t have PI and SO on the same account).
- The individual listed in the “Profile – Project Director/Principal Investigator” section of the “R&R Senior/Key Person Profile” form must be affiliated with the applicant organization. When multiple PD/PIs are proposed, all the PD/PIs listed as additional “Profile – Senior/Key Persons” must have an affiliation either with the applicant organization or their own organization. Note that PI accounts are automatically affiliated with the organization that created them.
- New PD/PI registrations/affiliations must be done by an SO or their designee who is already registered in the Commons.
Sheri
NIH Electronic Submission Team
