MARC 21 Format for Holdings Data: Appendix D: ANSI/NISO Z39.71 AND ISO 10324 Data Elements in the MARC 21 Format for Holdings Data (Network Development and MARC Standards Office, Library of Congress)

This appendix lists the data elements in the holdings statements specified in ANSI/NISO Z39.71, Holdings Statements for Bibliographic Items and ISO 10324, Holdings Statements-Summary Level and indicates the corresponding MARC holdings format content designation. ANSI Z39.71 replaces the two previous standards, Z39.44 (Serial Holdings Statements) and Z39.57 (Non-Serial Holdings Statements). The ANSI and ISO standards give the form for display of holdings statements, while MARC is a carrier for the data elements that are used to construct the display. Since ISO 10324 only covers summary holdings statements, some elements relate only to ANSI/NISO Z39.71.

When ANSI Z39.44, which included both summary and detailed holdings statements, was completed, its precursor, ANSI Z39.42, Serial Holdings Statements at the Summary Level, was withdrawn by ANSI. The ANSI Z39.42 specification was only slightly different from the summary holdings specifications in ANSI Z39.44 (and consequently in Z39.71). Because some institutions may have records conforming to Z39.42, the one Z39.42 data element that does not occur in Z39.44 or Z39.71 has been listed under the ANSI/NISO column and marked obsolete. In instances where there is no one-to-one correlation between the ANSI/NISO data element and a MARC content designator, a dash is used under the MARC column.

ANSI/NISO and ISO Data Elements	MARC Content Designators
Item Identification Data Area	004	Control Number for Related Bibliographic Record
	010	Library of Congress Control Number
	014	Linkage Number
	016	National Bibliographic Agency Control Number
	020	International Standard Book Number
	022	International Standard Serial Number
	024	Other Standard Identifier
	027	Standard Technical Report Number
	030	CODEN Designation

Location Data Area

Institution Identifier	852	Location
		$a - Location

Sublocation Identifier	852	Location
		$b - Sublocation or collection
		$c - Shelving location

Copy Identifier	852	Location
		$t - Copy number
		$p - Piece designation
	853-855	Captions and Pattern
		$t - Copy
	863-865	Enumeration and Chronology
		$t - Copy number
		$p - Piece designation

Call Number	852	Location
		$h - Classification part
		$i - Item part
		$j - Shelving control number
		$k - Call number prefix
		$l - Shelving form of title
		$m - Call number suffix

Date of Report Area

008/26-31

Date of report

General Holdings Area

Type-of-Unit Designator	863-865	Enumeration and Chronology
	866-868	Textual Holdings
0 - Information not available; not applicable
a - Basic bibliographic unit	Presence of field 863 or 866
b - Detailed holdings [obsolete]
c - Secondary bibliographic unit: Supplements, special issues, accompanying material	Presence of field 864 (Enumeration and Chronology-Supplementary Material) or 867 (Textual Holdings-Supplementary Material)
d - Indexes	Presence of field 865 (Enumeration and Chronology-Indexes or 868 (Textual Holdings-Indexes

Physical Form Designator	007	Physical Description Fixed Field
		/00 - Category of material>
		/01 - Specific material designation code
	842	Textual Physical Form Designator

Completeness Designator	008/16 - Completeness
0 - Information not available or retention is limited	0 - Other
1 - Complete (95-100%)	1 - Complete
2 - Incomplete (50-94%)	2 - Incomplete
3 - Scattered (less than 50%)	3 - Scattered
4 - Not applicable	4 - Not applicable

Acquisition Status Designator	008/06 - Receipt or acquisition status
0 - Information not available; not applicable	0 - Unknown
1 - Other	1 - Other receipt or acquisition status
2 - Received and complete or ceased	2 - Received and complete or ceased
3 - On order	3 - On order
4 - Currently received	4 - Currently received
5 - Not currently received	5 - Not currently received

Retention Designator	008/12 - General retention policy
0 - Information not available; not applicable	0 - Unknown
1 - Other	1 - Other general retention policy
2 - Retained except as replaced by updates	2 - Retained except as replaced by updates
3 - Sample issue retained	3 - Sample issue retained
4 - Retained until replaced by microform or other presentation format	4 - Retained until replaced by microform
5 - Retained until replaced by cumulation, replacement volume, or revision	5 - Retained until replaced by cumulation, replacement volume, or revision
6 - Limited retention (only some parts kept)	6 - Retained for a limited period
7 - No retention (no parts kept)	7 - Not retained
8 - Permanent retention (all parts kept)	8 - Permanently retained
# - Permanently retained [Z39.42 OBSOLETE]

Extent of Holdings Data Area

Name of Unit

844

Name of Unit

Extent of Unit	866	Textual Holdings-Basic Bibliographic Unit
	867	Textual Holdings-Supplementary Material
	868	Textual Holdings-Indexes

Enumeration and Chronology	853	Captions and Pattern-Basic Bibliographic Unit
	854	Captions and Pattern-Supplementary Material
	855	Captions and Pattern-Indexes
	863	Enumeration and Chronology-Basic Bibliographic Unit
	864	Enumeration and Chronology-Supplementary Material
	865	Enumeration and Chronology-Indexes
	866	Textual Holdings-Basic Bibliographic Unit
	867	Textual Holdings-Supplementary Material
	868	Textual Holdings-Indexes

Gap and Nongap Breaks	863-865	Enumeration and Chronology
		$w - Break indicator

Specific Extent Note	852	Location
		$z - Public note
	863-865	Enumeration and Chronology
		$z - Public note
	866-868	Textual Holdings
		$z - Public note

Holdings Note Area	008	Fixed Length Data Elements may be used to generate notes
	863-865	Enumeration and Chronology
		$q - Piece physical condition
	852	Location
		$q - Piece physical condition
		$x - Nonpublic note
		$z - Public note
	863-865	Enumeration and Chronology
		$x - Nonpublic note
		$z - Public note
	866-868	Textual Holdings
		$x - Nonpublic note
		$z - Public note

Appendix D - ANSI/NISO Z39.71 AND ISO 10324 Data Elements