008 - Fixed-Length Data Elements-General Information (NR)
MARC 21 Holdings - Full
October 2005
Indicators and Subfield Codes
No indicators or subfield codes; the data elements are positionally defined.
Character Positions
00-05 - Date entered on file
06 - Receipt or acquisition status
0 - Unknown
1 - Other receipt or acquisition status
2 - Received and complete or ceased
3 - On order
4 - Currently received
5 - Not currently received
07 - Method of acquisition
c - Cooperative or consortial purchase
d - Deposit
e - Exchange
f - Free
g - Gift
m - Membership
n - Non-library purchase
p - Purchase
u - Unknown
z - Other method of acquisition
08-11 - Expected acquisition end date
<yymm> - Date of cancellation or last expected part
uuuu - Intent to cancel; effective date not known
#### - No intent to cancel or not applicable
12 - General retention policy
0 - Unknown
1 - Other general retention policy
2 - Retained except as replaced by updates
3 - Sample issue retained
4 - Retained until replaced by microform
5 - Retained until replaced by cumulation, replacement volume, or revision
6 - Retained for a limited period
7 - Not retained
8 - Permanently retained
13-15 - Specific retention policy
### - No specific retention policy
13 - Policy type
l - Latest
p - Previous
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14 - Number of units
# - No information provided
1-9 - Number of units
15 - Unit type
m - Month(s)
w - Week(s)
y - Year(s)
e - Edition(s)
i - Issue(s)
s - Supplement(s)
16 - Completeness
0 - Other
1 - Complete
2 - Incomplete
3 - Scattered
4 - Not applicable
17-19 - Number of copies reported
20 - Lending policy
a - Will lend
b - Will not lend
c - Will lend hard copy only
l - Limited lending policy
u - Unknown
21 - Reproduction policy
a - Will reproduce
b - Will not reproduce
u - Unknown
22-24 - Language
### - Blanks
und - Undetermined
25 - Separate or composite copy report
0 - Separate copy report
1 - Composite copy report
26-31 - Date of report
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CHARACTER POSITION DEFINITION AND SCOPE
Thirty-two character positions (00-31) that contain data elements that provide coded
information about the record. The data elements are positionally defined. Each defined
character position must contain either a defined code or a fill character ( | ). The
fill character is used when no attempt is made to supply a defined code for a specific
character position.
Some of the codes relate to coded values in Z39.71. Others are potentially useful for
retrieval and data management purposes.
GUIDELINES FOR APPLYING CONTENT DESIGNATORS
■ CHARACTER POSITIONS
00-05 - Date entered on file Computer-generated six-character numeric string that specifies the date the
holdings report was first entered into machine-readable form. Date is given in the
pattern yymmdd (yy for the year, mm for the month, and
dd for the day).
If only the year and month are provided, the date is left justified and each
unused position contains a zero.
Date entered on file in 008/00-05 is never changed. The date in 008/26-31 (Date of
report) is changed each time the holdings information is updated. The date in
field 005 (Date and Time of Latest Transaction) changes each time a transaction is
made to a separate holdings record.
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| 008/00-05 |
890818
[The record was entered into the system on August 18, 1989.] |
| 008/00-05 |
890800
[The record was entered into the system on August 1989.] |
06 - Receipt or acquisition status Whether newly published parts of a multipart (Leader/06, code v) or serial item
(Leader/06, code y) are being received.
0 - Unknown Receipt or acquisition status is unknown.
1 - Other receipt or acquisition status Receipt or acquisition status for which none of the other defined codes is
appropriate.
2 - Received and complete or ceased All parts of a multipart or serial item have been published or that the
publication is no longer issued (has ceased publication). Used for single-part
items (Leader/06, Type of record, code x) and for completed multipart or serial
items.
3 - On order Order has been placed for the current and/or continuing parts of an item, but
nothing has been received. This definition excludes parts received under
retrospective acquisition efforts. This code is also used with single-part
items.
4 - Currently received Parts of a serial item or updates to multipart items are routinely
received.
5 - Not currently received Reporting organization has holdings of the multipart or serial item but neither
currently receives nor intends to acquire the item. Used for multipart items
and items for which updates are no longer being received.
07 - Method of acquisition How the reporting organization acquires the bibliographic item.
c - Cooperative or consortial purchase Acquired through a cooperative purchase and the library has expended its own
funds.
d - Deposit Acquired through a deposit program.
e - Exchange Acquired through an exchange program.
f - Free Acquired without cost.
g - Gift Acquired as a gift.
m - Membership Acquired as a part of an organizational membership.
n - Non-library purchase Acquired on behalf of the library by an external agency and the library has not
expended its own funds.
p - Purchase Acquired through purchase.
u - Unknown Method of acquisition is unknown.
z - Other method of acquisition Method of acquisition for which none of the other defined codes is
appropriate.
08-11 - Expected acquisition end date Four characters indicate an intent to cancel, the effective date of a
cancellation, or the date of the last expected part of a multipart or serial item
(Leader/06, Type of record, code y) that is received on a continuing basis by the
reporting organization. A date is recorded in the pattern yymm (2 for the
year and 2 for the month).
<yymm> - Date of cancellation or last expected part Effective date of either the cancellation of a multipart or serial item or the
actual date of the last expected part. The volume or issue designation for the
last expected part may be recorded in subfield $z (Public note) of
field 852 (Location).
uuuu - Intent to cancel; effective date not known Reporting organization intends to cancel its receipt of the multipart or serial
item but that the effective date of the cancellation is unknown.
#### - No intent to cancel or not applicable Either the reporting organization does not intend to cancel its receipt of the
multipart or serial item or that the information is not applicable to the item
(the title has ceased, been superseded or the title is not a serial).
12 - General retention policy Reporting organization's general retention policy for the bibliographic item.
Organization's retention policy for specific parts or editions or for a limited
time is contained in field 008/13-15 (Specific retention policy).
0 - Unknown
1 - Other general retention policy General retention policy is one for which none of the other defined codes is
appropriate.
2 - Retained except as replaced by updates All parts of the item are retained until they are replaced by updates.
3 - Sample issue retained Only a sample issue of the item is retained.
4 - Retained until replaced by microform All parts of the item are retained until they are replaced by microform.
5 - Retained until replaced by cumulation, replacement volume, or revision All parts of the item are retained until they are replaced by a cumulation,
replacement volume, or revision.
6 - Retained for a limited period Parts of an item are retained for a period of time or only parts or editions of
the item are retained. Specific time or parts may be recorded in 008/13-15
(Specific retention policy).
Field 008/16 (Completeness) contains code 0 (Other).
7 - Not retained No part of the item is retained.
8 - Permanently retained All parts of the item are retained. Used for nonserial items that are normally
permanently retained.
13-15 - Specific retention policy Specific parts of the bibliographic item that are retained for a limited time by
the reporting organization, when field 008/12 (General retention policy) contains
code 6 (Retained for a limited period).
### - No specific retention policy Blank (#) is used in each 008/13-15 character position when no specific
retention policy is recorded.
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| 008/12 |
8
[code indicating permanently retained] |
| 008/13-15 |
### |
13 - Policy type Type of specific retention policy.
l - Latest Latest, including the current, time or part unit is retained.
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| 008/12 |
6
[code indicating limited retention period] |
| 008/13-15 |
l6m
[Latest 6 months of the item are retained.] |
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| 008/12 |
6 |
| 008/13-15 |
l2i
[Latest 2 issues of the item are retained.] |
p - Previous Previous, not including the current, time or part unit is retained.
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| 008/12 |
6
[code indicating limited retention period] |
| 008/13-15 |
p1e
[Previous edition is retained.] |
14 - Number of units Number of time or part units used to specify the specific retention policy.
# - No information provided
1-9 - Number of units One-character number (1-9) that specifies the number of time units or parts
that are retained. If the number of time units or parts exceeds 9, this
information may be contained in subfield $x (Nonpublic note) or
$z (Public note) of an 852 (Location) or 863-868 Holdings Data
field. When Policy type is Latest (code l), the number includes the current
time or part unit. When Policy type is Previous (code p), the number does not
include the current time or part unit.
15 - Unit type Describes either the period of retention or the part that is retained.
m - Month(s)
w - Week(s)
y - Year(s)
e - Edition(s)
i - Issue(s)
s - Supplement(s)
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| 008/12 |
6 |
| 008/13-15 |
l1s
[Latest supplement is retained.] |
16 - Completeness Estimation of the general extent of the holdings for a multipart (Leader/06, Type
of record, code v) or serial item (Leader/06, Type of record, code y).
Percentages associated with values 1, 2, and 3 are for general guidance and are
not prescriptive. They may be determined locally.
0 - Other Either parts of the item are retained for a limited period (008/12, General
retention policy, code 6) or no estimate of the completeness of the holdings is
made.
1 - Complete Organization holds about 95-100% of the parts of the item.
2 - Incomplete Organization holdings are incomplete (about 50-94% held).
3 - Scattered Organization holds only scattered parts of the item (less than 50%).
4 - Not applicable Holdings statement is for a single-part item (Leader/06, Type of record, code
x).
17-19 - Number of copies reported Three numeric characters indicate the number of copies represented in either a
separate copy report (008/25, Separate or composite copy report, code 0) or a
composite copy report (008/25, code 1). The number is right justified and each
unused position contains a zero.
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| 008/17-19 |
001
[one copy reported] |
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| 008/17-19 |
002
[two copies reported] |
| 852 |
##$a<location identifier>$bMain$ccenter shelves$t1 |
| 852 |
##$a<location identifier>$bMain$cmezzanine stacks$t2 |
20 - Lending policy Reporting organization's external lending policy for the bibliographic item.
More specific information about the lending policy may be contained in field 845
(Terms Governing Use and Reproduction Note).
a - Will lend Organization will lend the bibliographic item in accordance with any
restriction in its general lending policy.
b - Will not lend Organization will not lend the bibliographic item.
c - Will lend hard copy only Organization will lend only a hard copy of the bibliographic item.
l - Limited lending policy Organization maintains a limited lending policy of the bibliographic item. More
specific information about the lending policy may be contained in field 845
(Terms Governing Use and Reproduction Note).
u - Unknown Lending policy of the organization is not known.
21 - Reproduction policy Reporting organization's reproduction policy for the bibliographic item. More
specific information about the reproduction policy may be contained in field 845
(Terms Governing Use and Reproduction Note).
a - Will reproduce Organization will make a reproduction of the bibliographic item in accordance
with any restrictions in its general reproduction policy.
b - Will not reproduce Organization will not make a reproduction of the bibliographic item.
u - Unknown Reproduction policy of the reporting organization is not known.
22-24 - Language Three-character MARC code that indicates the language of coded data contained in
the 863-865 Enumeration and Chronology fields that require a language table to
generate chronological terms or ordinal numbers for the codes in a display. Code
from:
MARC Code List for
Languages. There are two special codes:
### - Blanks Holdings statement contains no coded chronological data or ordinal numbers.
und - Undetermined Language of the coded chronological data or ordinal numbers in the holdings
statement cannot be determined.
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| 008/22-24 |
fre |
| 853 |
20$81$av.$bptie$u4$vr$cno$u13$vr$dfasc.$u2$vr$i(year)$j(month)$k(day)$p2$ww$x01 |
| 863 |
41$81.1$a1$b1$c1$d1$i1980$j01$k4
[Display text: v. 1: ptie 1: no 1: fasc.1 (1980:janv.4)] |
25 - Separate or composite copy report Whether the holdings information represents a separate copy or a composite copy
report.
Separate copy report contains holdings information for one copy
of a bibliographic item. If more copies are held by the organization, a separate
holdings report is made for each copy. Composite copy report
consolidates into a single holdings report information about two or more copies of
the same bibliographic item that are held at a single location or at one or more
sublocations within the organization. The number of copies reported is contained
in 008/17-19 (Number of copies reported).
0 - Separate copy report Holdings report is for one copy of the bibliographic item.
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Record 1:
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| 008/16 |
2
[incomplete] |
| 008/17-19 |
001
[one copy reported] |
| 008/25 |
0
[separate copy] |
| 852 |
##$a<location identifier>$bChemistry Library$t1 |
| 853 |
00$81$av.$tc. |
| 863 |
30$81.1$a1-4 |
| 863 |
30$81.2$a7-10
[Holdings consist of copy 1, v. 1-4 and 7-10.] |
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Record 2:
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| 008/16 |
2
[incomplete] |
| 008/17-19 |
001
[one copy reported] |
| 008/25 |
0
[separate copy] |
| 852 |
##$a<location identifier>$bMain Library$t2 |
| 853 |
00$81$av.$tc. |
| 863 |
30$81.1$a5-10
[Holdings consist of copy 2, v. 5-10.] |
1 - Composite copy report Holdings statement is a consolidation of information about more than one copy
of the same bibliographic item.
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| 008/16 |
1
[complete] |
| 008/17-19 |
002
[two copies reported] |
| 008/25 |
1
[composite report] |
| 852 |
##$a<location identifier>$bChemistry Library$bMain Library |
| 866 |
31$80$av. 1-10$zc.1 has v. 5-6 lacking; c. 2 has only v.
5-10
[Holdings consist of two copies in two sublocations.] |
26-31 - Date of report
Six numeric characters indicate the currency of the holdings information. The date
is recorded in the pattern yymmdd (yy for the year, mm
for the month, and dd for the day). A date that consists of only year and
month information is left justified and each unused position contains a zero. An
unknown date is represented by six zeros.
Date on which the holdings report is first entered into machine-readable form is
contained in field 008/00-05 (Date entered on file). This date never changes. In a
separate holdings record, the date in field 005 (Date and Time of Latest
Transaction) changes each time any transaction is made to the record, while Date
of Report indicates only changes to the holdings information.
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| 008/26-31 |
880819
[The holdings report was updated on August 19, 1988.] |
INPUT CONVENTIONS
System-Generated Data Elements - 008/00-05 (Date entered on file) and /26-31 (Date of report) are usually system
generated. The generation of other 008 data elements depends upon the capabilities of an
individual system.
Capitalization - Alphabetic codes are input in lowercase.
Embedded Holdings Information - When holdings information is embedded in a related MARC bibliographic record, the coded
information in field 008/00-31 may be contained in subfield $b (Fixed-length
data elements) of field 841 (Holdings Coded Data Values), which is also embedded in the
bibliographic record.
CONTENT DESIGNATOR HISTORY
008/07 - Method of acquisition
c - Cooperative or consortial purchase [NEW, 2002]
m - Membership [NEW, 2002]
n - Non-library purchase [NEW, 2002]
008/11 - Intent to cancel date [RENAMED, 2002]008/12 - General retention policy# - Permanently retained [OBSOLETE]
Code # was used in holdings records that met the requirements of Serial Holdings
Statements at the Summary Level (ANSI Z39.42). Code 8 (Permanently retained)
is defined for use in summary-level MARC holdings statements that follow Serial
Holdings Statements (ANSI Z39.44) which replaced Z39.42.
008/20 - Lending policy
c - Will lend hard copy only [NEW, 2002]
l - Limited lending policy [NEW, 2002]
008/40 - Fill character usage [OBSOLETE, 1997] [CAN/MARC only]