008 - Fixed-Length Data Elements-General Information (NR)
MARC 21 Holdings - Concise
2007
Thirty-two character positions (00-31) that contain data elements that provide coded
information about the record. The data elements are positionally defined. Each defined
character position must contain either a defined code or a fill character ( | ). The
fill character is used when no attempt is made to supply a defined code for a specific
character position.
When holdings information is embedded in a MARC bibliographic record, this information
may be contained in field 841 $b (Holdings Coded Data Values, Fixed-length
data elements).
Character Positions
00-05 - Date entered on file Computer-generated six-character numeric string that specifies the date the
holdings report was first entered into machine-readable form. Date is given in the
pattern yymmdd (yy for the year, mm for the month, and
dd for the day).
06 - Receipt or acquisition status Whether newly published parts of a multipart (Leader/06, code v) or serial item
(Leader/06, code y) are being received.
0 - Unknown
1 - Other receipt or acquisition status
2 - Received and complete or ceasedAll parts of a multipart or serial item have been published or that the
publication is no longer issued (has ceased publication). Used for single-part
items (Leader/06, Type of record, code x) and for completed multipart or serial
items.
3 - On orderOrder has been placed for the current and/or continuing parts of an item, but
nothing has been received. This definition excludes parts received under
retrospective acquisition efforts. This code is also used with single-part
items.
4 - Currently receivedParts of a serial item or updates to multipart items are routinely
received.
5 - Not currently receivedReporting organization has holdings of the multipart or serial item but neither
currently receives nor intends to acquire the item. Used for multipart items
and items for which updates are no longer being received.
07 - Method of acquisition c - Cooperative or consortial purchase
d - Deposit
e - Exchange
f - Free
g - Gift
m - Membership
n - Non-library purchase
p - Purchase
u - Unknown
z - Other method of acquisition
08-11 - Expected acquisition end date Four characters indicate an intent to cancel, the effective date of a
cancellation, or the date of the last expected part of a multipart or serial item
(Leader/06, Type of record, code y) that is received on a continuing basis by the
reporting organization. A date is recorded in the pattern yymm (2 for the
year and 2 for the month).
<yymm> - Date of cancellation or last expected part
uuuu - Intent to cancel; effective date not known
#### - No intent to cancel or not applicable
12 - General retention policy Reporting organization's general retention policy for the bibliographic item.
0 - Unknown
1 - Other general retention policy
2 - Retained except as replaced by updates
3 - Sample issue retained
4 - Retained until replaced by microform
5 - Retained until replaced by cumulation, replacement volume, or revision
6 - Retained for a limited periodParts of an item are retained for a period of time or only parts or editions of
the item are retained. Specific time or parts may be recorded in 008/13-15
(Specific retention policy).
7 - Not retained
8 - Permanently retainedAll parts of the item are retained. Used for nonserial items that are normally
permanently retained.
13-15 - Specific retention policy Specific parts of the bibliographic item that are retained for a limited time by
the reporting organization, when field 008/12 (General retention policy) contains
code 6 (Retained for a limited period).
### - No specific retention policyBlank (#) is used in each 008/13-15 character position when no specific
retention policy is recorded.
13 - Policy type l - LatestLatest, including the current, time or part unit is retained.
p - PreviousPrevious, not including the current, time or part unit is retained.
14 - Number of units 1-9 - Number of unitsOne-character number (1-9) that specifies the number of time units or parts
that are retained. If the number of time units or parts exceeds 9, this
information may be contained in subfield $x (Nonpublic note) or
$z (Public note) of an 852 (Location) or 863-868 Holdings Data
field. When Policy type is Latest (code l), the number includes the current
time or part unit. When Policy type is Previous (code p), the number does not
include the current time or part unit.
15 - Unit type Describes either the period of retention or the part that is retained.
m - Month(s)
w - Week(s)
y - Year(s)
e - Edition(s)
i - Issue(s)
s - Supplement(s)
16 - Completeness Estimation of the general extent of the holdings for a multipart (Leader/06, Type
of record, code v) or serial item (Leader/06, Type of record, code y).
0 - OtherEither parts of the item are retained for a limited period (008/12, General
retention policy, code 6) or no estimate of the completeness of the holdings is
made.
1 - Complete
2 - Incomplete
3 - Scattered
4 - Not applicableHoldings statement is for a single-part item (Leader/06, Type of record, code
x).
17-19 - Number of copies reported Three numeric characters indicate the number of copies represented in either a
separate copy report (008/25, Separate or composite copy report, code 0) or a
composite copy report (008/25, code 1). The number is right justified and each
unused position contains a zero.
20 - Lending policy More specific information about the lending policy may be contained in field 845
(Terms Governing Use and Reproduction Note).
a - Will lend
b - Will not lend
c - Will lend hard copy only
l - Limited lending policy
u - Unknown
21 - Reproduction policy Reporting organization's reproduction policy for the bibliographic item. More
specific information about the reproduction policy may be contained in field 845
(Terms Governing Use and Reproduction Note).
a - Will reproduce
b - Will not reproduce
u - Unknown
22-24 - Language Three-character MARC code that indicates the language of coded data contained in
the 863-865 Enumeration and Chronology fields that require a language table to
generate chronological terms or ordinal numbers for the codes in a display. Code
from:
MARC Code List for
Languages. There are two special codes:
### - Blanks
und - Undetermined
25 - Separate or composite copy report Whether the holdings information represents a separate copy or a composite copy
report.
0 - Separate copy reportHoldings report is for one copy of the bibliographic item.
1 - Composite copy reportHoldings statement is a consolidation of information about more than one copy
of the same bibliographic item.
26-31 - Date of report Six numeric characters indicate the currency of the holdings information. The date
is recorded in the pattern yymmdd (yy for the year, mm
for the month, and dd for the day). A date that consists of only year and
month information is left justified and each unused position contains a zero. An
unknown date is represented by six zeros.