[Code of Federal Regulations]
[Title 45, Volume 3]
[Revised as of October 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 45CFR613.2]

[Page 133-134]
 
                        TITLE 45--PUBLIC WELFARE
 
                 CHAPTER VI--NATIONAL SCIENCE FOUNDATION
 
PART 613_PRIVACY ACT REGULATIONS--Table of Contents
 
Sec. 613.2  Requesting access to records.

    (a) Where to make a request. You may make a request for access to 
NSF records about yourself by appearing in person at the National 
Science Foundation or by making a written request. If you choose to 
visit the Foundation, you must contact the NSF Security Desk and ask to 
speak with the Foundation's Privacy Act Officer in the Office of the 
General Counsel. Written requests should be sent to the NSF Privacy Act 
Officer, National Science Foundation, 4201 Wilson Boulevard, Suite 1265, 
Arlington, VA 22230. Written requests are recommended, since in many 
cases it may take several days to determine whether a record exists, and 
additional time may be required for record(s) retrieval and processing.
    (b) Description of requested records. You must describe the records 
that you seek in enough detail to enable NSF personnel to locate the 
system of records containing them with a reasonable amount of effort. 
Providing information about the purpose for which the information was 
collected, applicable time periods, and name or identifying number of 
each system of records in which you think records about you may be kept, 
will help speed the processing of your request. NSF publishes notices in 
the Federal Register that describe the systems of records maintained by 
the Foundation. The Office of the Federal Register publishes a biennial 
``Privacy Act Compilation'' that includes NSF system notices. This 
compilation is available in many large reference and university 
libraries, and can be accessed electronically at the Government Printing 
Office's web site at .
    (c) Verification of identity. When requesting access to records 
about yourself, NSF requires that you verify your identity in an 
appropriate fashion. Individuals appearing in person should be prepared 
to show reasonable picture identification such as driver's license, 
government or other employment identification card, or passport. Written 
requests must state your full name and current address. You must sign 
your request and your signature must either be notarized, or submitted 
by you under 28 U.S.C. 1746, a law that permits

[[Page 134]]

statements to be made under penalty of perjury as a substitute for 
notarization. While no specific form is required, you may obtain 
information about these required elements for requests from the NSF 
Privacy Act Officer, Suite 1265, 4201 Wilson Blvd, Arlington, VA 22230, 
or from the NSF Home Page under ``Public & Media Information--FOIA and 
Privacy Act'' at http://www.nsf.gov/home/pubinfo/foia.htm. In order to 
help agency personnel in locating and identifying requested records, you 
may also, at your option, include your social security number, and/or 
date and place of birth. An individual reviewing his or her record(s) in 
person may be accompanied by an individual of his or her choice after 
signing a written statement authorizing that individual's presence. 
Individuals requesting or authorizing the disclosure of records to a 
third party must verify their identity and specifically name the third 
party and identify the information to be disclosed.
    (d) Verification of guardianship. When making a request as the 
parent or guardian of a minor or as the guardian of someone determined 
by a court of competent jurisdiction to be incompetent, for access to 
records about that individual, you must establish:
    (1) The identity of the record subject, by stating individual's name 
and current address and, at your option, the social security number and/
or date and place of birth of the individual;
    (2) Your own identity, as required in paragraph (c) of this section;
    (3) That you are the parent or guardian of that individual, which 
you may prove by providing a copy of the individual's birth certificate 
showing your parentage or by providing a court order establishing your 
guardianship; and
    (4) That you are acting on behalf of that individual in making the 
request.
    (e) Application of procedures. The procedures of paragraphs (a) 
through (d) of this section shall apply to requests made pursuant to 5 
U.S.C. 552a(c)(3) and (d)(1).