Records Issued by LC in an "IN-PROCESS" State
Under our previous system, distribution of "in-process" records (encoding
level = 5) was limited to those records created by LC ( it did not apply when
already existing records were being used, e.g., records used for copy cataloging).
The LC-created in-process record was distributed in an initial "in-process" state
and then was not reissued again until the cataloging had been completed.
Under the LC ILS, distribution of in-process records is still limited to
those originally created by LC but is not limited to initial distribution,
i.e., a record is distributed each time a transaction is made against it, whether
the cataloging is completed or not. Since most LC workflows consist of several
transactions against a record before it is finally complete, this has resulted
in some ambiguity, particularly with respect to core records (encoding level
= 4) that are still in an in-process state.
Because of the complexity of LC workflows, the encoding level will have been
changed to 4 but the record will not yet have been completed and there is no
way to indicate it is still in-process. This results in a record that is seemingly
a completed core record but in fact may lack a call number or subject headings
or both. Confusion and consternation result, especially on the part of PCC
liaisons and BIBCO trainers.
To alleviate the confusion, we will revert to our previous practice of distributing
only an initial version of an LC-created in-process record (all of which will
have encoding level = 5). However, because suppressing redistribution will
now depend upon a particular staff action, we must change workflow documentation,
issue updated versions, and inform our staff. We will not be able to do this
until January or early February.
In the interim, when the in-process core records described above are encountered,
it is not necessary to report them to LC. These records will continue through
the processing workstream and they will eventually be distributed as completed
cataloging. If a record is particularly problematic, it may be reported to
your institution's Cooperative Cataloging
liaison for further help.
Statement prepared by Kay Guiles, LC Cataloging Policy and Support
Office, posted to the PCClist December, 1999
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