[Code of Federal Regulations] [Title 22, Volume 1] [Revised as of April 1, 2004] From the U.S. Government Printing Office via GPO Access [CITE: 22CFR171.30] [Page 717-718] TITLE 22--FOREIGN RELATIONS CHAPTER I--DEPARTMENT OF STATE PART 171_AVAILABILITY OF INFORMATION AND RECORDS TO THE PUBLIC--Table of Contents Subpart D_Privacy Provisions Sec. 171.30 Definitions. As used in this subpart, the following definitions shall apply: (a) The term Department means the Department of State, its offices, bureaus, divisions, field offices, and its overseas posts. (b) The term individual means a citizen of the United States or an alien lawfully admitted for permanent residence. (c) The term maintain includes maintain, collect, use or disseminate. (d) The term record means any item, collection, or grouping of information about an individual that is maintained by the Department, including, but not limited to education, financial transactions, medical history, and criminal or employment history that contains the individual's name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or photograph. (e) The term system of records means a group of any records under the control of the Department from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to an individual. (f) The term statistical record means a record in a system of records maintained for statistical research or reporting purposes only and not used in [[Page 718]] whole or in part in making any determination about an identifiable individual, except as provided in 13 U.S.C. 8. (g) The term routine use means, with respect to the disclosure of a record, the use of such record for a purpose which is compatible with the purpose for which it was collected. (h) The term amend means to make any correction to any portion of the record which the individual believes is not accurate, relevant, timely, or complete. (i) The term personnel record means any personal information maintained in a system of records as defined in paragraph (e) of this section that is needed for personnel management programs or processes such as staffing, employee development, retirement, grievances, and appeals. Rules and procedures promulgated by the Office of Personnel Management under the Privacy Act for personal rec ords for which it has responsibility will be followed by the Department with regard to such records except when inconsistent with provisions of the Foreign Service Act.