[Code of Federal Regulations]
[Title 22, Volume 1]
[Revised as of April 1, 2004]
From the U.S. Government Printing Office via GPO Access
[CITE: 22CFR171.30]

[Page 717-718]
 
                       TITLE 22--FOREIGN RELATIONS
 
                     CHAPTER I--DEPARTMENT OF STATE
 
PART 171_AVAILABILITY OF INFORMATION AND RECORDS TO THE PUBLIC--Table of Contents
 
                      Subpart D_Privacy Provisions
 
Sec. 171.30  Definitions.


    As used in this subpart, the following definitions shall apply:
    (a) The term Department means the Department of State, its offices, 
bureaus, divisions, field offices, and its overseas posts.
    (b) The term individual means a citizen of the United States or an 
alien lawfully admitted for permanent residence.
    (c) The term maintain includes maintain, collect, use or 
disseminate.
    (d) The term record means any item, collection, or grouping of 
information about an individual that is maintained by the Department, 
including, but not limited to education, financial transactions, medical 
history, and criminal or employment history that contains the 
individual's name, or the identifying number, symbol, or other 
identifying particular assigned to the individual, such as a finger or 
voice print or photograph.
    (e) The term system of records means a group of any records under 
the control of the Department from which information is retrieved by the 
name of the individual or by some identifying number, symbol, or other 
identifying particular assigned to an individual.
    (f) The term statistical record means a record in a system of 
records maintained for statistical research or reporting purposes only 
and not used in

[[Page 718]]

whole or in part in making any determination about an identifiable 
individual, except as provided in 13 U.S.C. 8.
    (g) The term routine use means, with respect to the disclosure of a 
record, the use of such record for a purpose which is compatible with 
the purpose for which it was collected.
    (h) The term amend means to make any correction to any portion of 
the record which the individual believes is not accurate, relevant, 
timely, or complete.
    (i) The term personnel record means any personal information 
maintained in a system of records as defined in paragraph (e) of this 
section that is needed for personnel management programs or processes 
such as staffing, employee development, retirement, grievances, and 
appeals.

Rules and procedures promulgated by the Office of Personnel Management 
under the Privacy Act for personal rec ords for which it has 
responsibility will be followed by the Department with regard to such 
records except when inconsistent with provisions of the Foreign Service 
Act.