[Federal Register: April 20, 1999 (Volume 64, Number 75)]
[Notices]               
[Page 19383-19384]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr20ap99-99]

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DEPARTMENT OF THE INTERIOR

Office of the Secretary

 
Privacy Act of 1974; As Amended; Revisions to an Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-78, ``Negotiated Grievance Procedure Files.'' The revisions will 
update the number of the system, the authorities, storage, 
retrievability, safeguards, and retention and disposition statements, 
and the addresses of the system locations and system managers.

EFFECTIVE DATE: These actions will be effective on April 20, 1999.

FOR FURTHER INFORMATION CONTACT: Team Leader, Employee and Labor 
Relations Group, Office of Personnel Policy, U.S. Department of the 
Interior, 1849 C Street NW., MS-5221 MIB, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing 
to amend the system notice for OS-78, ``Negotiated Grievance Procedure 
Files,'' to update the number of the system to more accurately reflect 
its Department-wide scope, the authority for maintenance of the system, 
storage, retrievability, safeguards, and retention and disposition 
statements, and the addresses of the system locations and system 
managers to reflect changes that have occurred since the notice was 
last published. Accordingly, the Department of the Interior proposes to 
amend the ``Negotiated Grievance Procedure Files,'' OS-78, in its 
entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer,
National Business Center.
INTERIOR/DOI-78

SYSTEM NAME:
    Negotiated Grievance Procedures Files--Interior, DOI-78.

SYSTEM LOCATION:
    (1) Employee and Labor Relations Group, Office of Personnel Policy, 
U.S. Department of the Interior, 1849 C Street NW., MS-5221 MIB, 
Washington, DC 20240.
    (2) Bureau of Indian Affairs, Division of Personnel Management, 
1951 Constitution Avenue NW., Washington, DC 20245.
    (3) U.S. Geological Survey, National Center, 12201 Sunrise Valley 
Drive, Reston, VA 22092.
    (4) U.S. Fish and Wildlife Service, Division of Personnel 
Management and Organization, 1849 C Street NW., Washington, DC 20240.
    (5) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
    (6) Bureau of Land Management, Division of Personnel (530), 1849 C 
Street NW., Washington, DC 20240.
    (7) National Park Service, Division of Personnel, Branch of Labor 
Management Relations, 1849 C Street NW., Washington, DC 20240.
    (8) Minerals Management Service, Personnel Division, 1110 Herndon 
Parkway, Herndon, VA 22070.

[[Page 19384]]

    (9) Office of Surface Mining, Division of Personnel, 1951 
Constitution Avenue NW., Washington, DC 20245.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Departmental employees filing grievances/complaints.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Formal grievances and complaints; name, address, and other personal 
information about individuals filing grievances and complaints; 
transcripts of hearings (if held); and relevant information about other 
individuals in complainants' work units.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7100.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary purpose of the system is to adjudicate grievances and 
complaints.
    Disclosures outside the Department of the Interior may be made:
    (1) To the Federal Labor Relations Authority.
    (2) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body with jurisdiction when (a) the United 
States, the Department of the Interior, a component of the Department, 
or, when represented by the government, an employee of the Department 
is a party to litigation or anticipated litigation or has an interest 
in such litigation, and (b) the Department of the Interior determines 
that the disclosure is relevant or necessary to the litigation and is 
compatible with the purpose for which the records were compiled.
    (3) To appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violation of or for 
enforcing or implementing a statute, rule, regulation, order or 
license, when the disclosing agency becomes aware of a violation or 
potential violation of a statute, rule, regulation, order or license.
    (4) To a congressional office in response to an inquiry an 
individual has made to the congressional office.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in both manual and electronic format.

RETRIEVABILITY:
    Records are retrieved by name of individual filing grievance or 
complaint and Docket or Case Number.

SAFEGUARDS:
    Access to records is limited to authorized personnel. Manual 
records are stored in locked metal file cabinets or in metal file 
cabinets in secured premises. Electronic records are maintained with 
access controls meeting the requirements of 43 CFR 2.51

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with General 
Records Schedule No. 1, Item 30.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) Team Leader, Employee and Labor Relations Group, Office of 
Personnel Policy, U.S. Department of the Interior, 1849 C Street NW., 
MS-5221 MIB, Washington, DC 20240.
    (2) Director of Administration, Bureau of Indian Affairs, Division 
of Personnel Management, 1951 Constitution Avenue NW., Washington, DC 
20245.
    (3) Personnel Officer, U.S. Geological Survey, National Center, 
12201 Sunrise Valley Drive, Reston, VA 22092.
    (4) Personnel Officer, U.S. Fish and Wildlife Service, Division of 
Personnel Management and Organization, 1849 C Street NW., Washington, 
DC 20240.
    (5) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, 
Denver, CO 80225.
    (6) Personnel Officer, Bureau of Land Management, Division of 
Personnel (530), 1849 C Street NW., Washington, DC 20240.
    (7) Personnel Officer, National Park Service, Division of 
Personnel, Branch of Labor Management Relations, 1849 C Street NW., 
Washington, DC 20240.
    (8) Personnel Officer, Minerals Management Service, Personnel 
Division, 1110 Herndon Parkway, Herndon, VA 22070.
    (9) Personnel Officer, Office of Surface Mining, Division of 
Personnel, 1951 Constitution Avenue NW., Washington, DC 20245. .

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on him or her should address his/her request to the appropriate System 
Manager. The request must be in writing, signed by the requestor, and 
comply with the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    An individual requesting access to records maintained on him or her 
should address his/her request to the appropriate System Manager. The 
request must be in writing, signed by the requestor, and comply with 
the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    An individual requesting amendment of a record maintained on him or 
her should address his/her request to the appropriate System Manager. 
The request must be in writing, signed by the requestor, and comply 
with the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Individuals filing grievances and complaints, colleagues and 
supervisors of complainants, and management officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-9829 Filed 4-19-99; 8:45 am]
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