[Federal Register: December 30, 2002 (Volume 67, Number 250)]
[Notices]
[Page 79658-79659]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30de02-119]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
February 13, 2003. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to records.mgt@nara.gov. Requesters must cite the
control number, which appears in parentheses after the name of the
agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life
Cycle Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-3120. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of
[[Page 79659]]
origin, the rights of the Government and of private persons directly
affected by the Government's activities, and whether or not they have
historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, Office of the Secretary (N1-40-03-1, 1
item, 1 temporary item). Duplicate copies of congressional
correspondence maintained in the Office of Legislative Affairs.
2. Department of Commerce, Bureau of Industry and Security (N1-476-
02-4, 22 items, 14 temporary items). Records of the Office of Strategic
Trade and Policy Controls, including such files as annual military
critical technologies lists, commodity control and information request
case files, seizures and detentions advice files, jurisdiction files,
subject files, advisory committee files, retail product files, cables,
foreign policy report files, chronological files, and licensing files.
Also included are electronic copies of records created using electronic
mail and word processing. Records proposed for permanent retention
include recordkeeping copies of policy review files, country files,
encryption records, high performance computer files, controlled
correspondence files, and litigation and appeals files.
3. Department of Defense, Defense Threat Reduction Agency (N1-374-
02-6, 10 items, 5 temporary items). Records relating to special weapons
research, including raw data, planning records, and files on
disapproved or cancelled projects. Also included are electronic copies
of documents created using electronic mail and word processing.
Proposed for permanent retention are recordkeeping copies of long range
planning records, committee files, and records relating to weapons
testing.
4. Department of Energy, Bonneville Power Administration, (N1-305-
02-2, 18 items, 18 temporary items). Administrative records documenting
planned systems and processes to maximize efficiencies in forecasting,
marketing, and scheduling power products. Included are records relating
to generation distribution and management, system streamlining, load
and revenue forecasting, meters analysis, transaction scheduling, and
data sharing. Also included are electronic copies of documents created
using electronic mail and word processing. This schedule authorizes the
agency to apply the proposed disposition instructions to any
recordkeeping medium.
5. Department of Justice, United States Marshals Service, (N1-527-
03-1, 3 items, 2 temporary items). Electronic copies of documents
created using electronic mail and word processing that relate to the
agency's official newsletter. Recordkeeping copies of the newsletter
are proposed for permanent retention.
6. Department of Labor, Employment Standards Administration (N1-
448-03-1, 4 items, 2 temporary items). Electronic copies of records
created using electronic mail and word processing that are associated
with subject files and chronological files accumulated by the Office of
the Assistant Secretary for Employment Standards. Recordkeeping copies
of these files are proposed for permanent retention.
7. Department of the Treasury, Offices of the Secretary (N1-56-03-
1, 17 items, 16 temporary items). Records relating to educational and
community outreach efforts, including such files as student information
worksheets, inventories of student outreach efforts, Eagle Scout
letters, casework referral files, policy and information letters, and
bills of exchange. Also included are electronic copies of records
created using electronic mail and word processing. Recordkeeping copies
of monthly update reports are proposed for permanent retention.
8. Department of the Treasury, Bureau of the Public Debt, (N1-53-
03-2, 48 items, 38 temporary items). Records relating to general
program information, press/media coverage, proposed regulations, and
testimony. Also included are electronic copies of documents created
using electronic mail and word processing. Records are accumulated by
the Government Securities Regulation Staff. Recordkeeping copies of
important data files, regulations and public comment letters, and files
relating to legislation are proposed for permanent retention.
9. Administrative Office of the U.S. Courts, Office of Facilities
and Security (N1-116-03-2, 3 items, 3 temporary items). Long range
facilities plans, which include data regarding personnel, caseload, and
space. Also included are electronic copies of documents created using
electronic mail and word processing.
10. Arms Control and Disarmament Agency, Office of the Director
(N1-383-03-2, 1 item, 1 temporary item). The Executive Secretary's
Paperwork Retrieval and Tracking System, which contains scanned images
of selected documents accumulated by the Office of the Director, 1992-
1999.
11. Central Intelligence Agency, Information Management Services
(N1-263-02-1, 7 items, 2 temporary items). Sound recordings and
commercially produced films and videos relating to the Intelligence
Community's STAR GATE program. General program files, reports and
studies, slide presentations, and related records are proposed for
permanent retention.
12. Environmental Protection Agency, Office of Research and
Development (N1-412-01-3, 4 items, 2 temporary items). Software
programs for the National Emissions Inventory System. Also included are
electronic copies of documents created using electronic mail and word
processing. Electronic data and the related documentation are proposed
for permanent retention.
13. Peace Corps, Crisis Corps (N1-490-02-3, 8 items, 6 temporary
items). Recruitment and application files, subject files, and
publications background files. Also included are electronic copies of
documents created using word processing and electronic mail. Proposed
for permanent retention are recordkeeping copies of history files and
recruitment/volunteer publications.
Dated: December 20, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-32819 Filed 12-27-02; 8:45 am]
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