[Federal Register: March 2, 2000 (Volume 65, Number 42)]
[Notices]
[Page 11294-11295]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr02mr00-46]
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DEPARTMENT OF EDUCATION
Privacy Act of 1974; System of Records--Federal Student Aid
Application File (18-11-01)
AGENCY: Department of Education.
ACTION: Correction.
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SUMMARY: The Chief Information Officer for the Department of Education
publishes this correction to the Federal Student Aid Application File
(18-11-01). This system was republished on June 4, 1999 (64 FR 30159)
in response to the President's direction that agencies review system
notices to be sure that each notice was current and accurately
reflected how the system was used by the agency. In the process of
converting this system of records to a newer, easier to read style,
some of the routine uses that the Department decided to apply to all
systems of records were dropped. This notice adds the intended routine
uses to the system of records.
DATES: The routine uses added by this notice are effective on March 2,
2000.
FOR FURTHER INFORMATION CONTACT: Bill Burrow, Office of Chief
Information Officer, U.S. Department of Education, 400 Maryland Avenue,
SW., Room 5624 Regional Office Building 3, Washington, DC 20202-4580.
Telephone: 202-401-0250. If you use a telecommunications device for the
deaf (TDD), you may call the Federal Information Relay Service (FIRS)
at 1-800-877-8339.
Individuals with disabilities may obtain this document in an
alternate format (e.g., Braille, large print, audiotape, or computer
diskette) on request to the contact person listed in the preceding
paragraph.
SUPPLEMENTARY INFORMATION:
General
In a memorandum dated May 14, 1998, President Clinton directed
executive departments and agencies (agencies) to conduct a thorough
review for accuracy and completeness of all agency systems of records.
He directed agencies to make sure that the routine uses continue to be
necessary and compatible with the purposes for which they were
collected.
On June 4, 1999, 64 FR 30105, the Department republished virtually
all of its systems of records, including this system of records, in
response to the President's memorandum. In that notice, the Department
committed to using standard routine uses for all its revised systems.
Unfortunately, the standard routine use for research was omitted from
the Federal Student Aid Application File (18-11-01), due to technical
errors. This notice adds this and other standard routine uses to that
system of records. ED needs the research routine use in this system of
records so that ED may conduct research on the extent to which
applicants inaccurately report income needed to determine eligibility
for various forms of student financial assistance. These routine uses
do not affect the day-to-day operation of this system as its program
specific routine uses were not affected by the technical errors.
Correction
In the Notice of New, Amended, Altered and Deleted Systems of
Records published in the Federal Register on June 4, 1999 (64 FR
30105), make the following correction beginning on page 30160, in the
first column, in the notice entitled ``Federal Student Aid Application
File (18-11-01),'' under the heading ``Routine Uses of Records
Maintained in the System, Including Categories of Users and Purposes of
Such Users,'' add the following numbered paragraphs after paragraph
(9):
(10) Employment, Benefit, and Contracting Disclosure.
(a) For Decisions by the Department.The Department may disclose a
record to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement or other pertinent records, or
to another public authority or professional organization, if necessary
to obtain information relevant to a Department decision concerning the
hiring or retention of an employee or other personnel action, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant, or other benefit.
(b) For Decisions by Other Public Agencies and Professional
Organizations. The Department may disclose a record to a Federal,
State, local, or foreign agency or other public authority or
professional organization, in connection with the hiring or retention
of an employee or other personnel action, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit, to the extent that the record is relevant and necessary to the
receiving entity's decision on the matter.
(11) Employee Grievance, Complaint or Conduct Disclosure. The
Department may disclose a record in this system of records to another
agency of the Federal Government if the record is relevant to one of
the following proceedings regarding a present or former employee of the
Department: Complaint, grievance, discipline or competence
determination proceedings. The disclosure may only be made during the
course of the proceeding.
(12) Labor Organization Disclosure. A component of the Department
may disclose records to a labor organization if a contract between the
component and a labor organization recognized under Title V of the
United States Code, Chapter 71, provides that the Department will
disclose personal records relevant to the organization's mission. The
disclosures will be made only as authorized by law.
(13) Disclosure to the Department of Justice (DOJ). The Department
may disclose records to the DOJ to the extent necessary for obtaining
DOJ advice on any matter relevant to an audit, inspection, or other
inquiry related to the programs covered by this system.
(14) Research Disclosure. The Department may disclose records to a
researcher if an appropriate official of the Department determines that
the individual or organization to which the disclosure would be made is
qualified to carry out specific research related to functions or
purposes of this system of records. The official may disclose records
from this system of records to that researcher solely for the purpose
of carrying out that research related to the functions or purposes of
this system of records. The researcher shall be required to maintain
Privacy Act safeguards with respect to the disclosed records.
(15) Disclosure to the Office of Management and Budget (OMB) for
Credit Reform Act (CRA) Support. The Department may disclose records to
OMB as necessary to fulfill CRA requirements.
[[Page 11295]]
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Note: The official version of this document is the document
published in the Federal Register. Free Internet access to the
official edition of the Federal Register and the Code of Federal
Regulations is available on GPO Access at: http://
www.access.gpo.gov/nara/index.html.
Dated: February 25, 2000.
Craig B. Luigart,
Chief Information Officer.
[FR Doc. 00-5120 Filed 2-29-00; 9:56 am]
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