Funded Partners: Funding Opportunity Announcement
Frequently Asked Questions
Due to the large amount of questions concerning the 801 Funding
Opportunity Announcement (FOA), the questions have been categorized by
topic. Please select a category to refine your search.
NOTE: All page numbers mentioned in the
frequently asked questions and their answers refer to the funding
opportunity
full announcement found on
Grants.gov.
Funding Opportunity Description
Funding Allocations
Key Dates and Letter of Intent (LOI)
Eligibility Information
Application Submission Information
Staffing
Abstracts
Project Narrative
Logic Models, Workplans, Program Monitoring
Budget
HIV Review Panel
Web site & Resources
Organizational Chart
Position Descriptions
Curriculum Vitae
Letters of Support
Funding Opportunity Description
Q1: What is the purpose of this Funding Opportunity Announcement
(FOA)?
Generally, to improve the health and well–being of youth by
supporting health promotion and risk prevention programs for youth.
Q2: How much funding will be available?
The amount of available funds for all CDC FOA depends on fiscal year
2008 appropriations from Congress.
Q3: How long does it take for new questions to be posted to the FAQ
Web page?
The FAQ Web page is updated weekly. Please check the FAQ page
frequently.
Q4: Where can a list of previously funded states be found, including
contact information?
For a current list of funded partners and their contact information,
see Funded State, Territorial,
and Local Agencies and Tribal Governments. Choose a funded category or state for
detailed information and contacts.
Q5: How does CDC/DASH define the term “youth” in the FOA, and what
is the age range that applies to this FOA?
The FOA is designed broadly to impact societal institutions that
serve school–age youth; however, individual priorities may focus on a
specific age range. For example, Priority 1 – YRBS primarily focuses on
9th–12th grade; Priority 2 – HIV primarily focuses on secondary (6–12th
grade); Priority 3 – CSHP/PANT primarily focuses on Pre-K through 12th
grade; Priority 4 – Asthma primarily focuses on Pre-K through 12th
grade; and Priority 5 – NPD primarily focuses on Pre-K through 12th grade.
Q6: Are all of the priority areas competitive?
Yes. If applications are incomplete, they will not be scored and
will be considered unresponsive.
Q7: Are references allowable?
No. References will not be reviewed and are not allowed to be
considered under the review process.
Q8: Who should we contact for additional questions?
Page 61 identifies Elizabeth Haller for program technical assistance
and Sheila Edwards for financial technical assistance. Please email them
with your questions.
Q9: By sending the application through Grants.gov, is our state's
willingness and ability to comply with administrative and national
policy requirements confirmed without actual signed paperwork?
Yes.
Q10: Where can we find Grants.gov support?
Please e-mail support@grants.gov, or call 770-488-2700 or
1-800-518-4726 (1-800-518-GRANTS) for help with Grants.gov.
Q11: Within the grant application (project narrative section in
particular) are we allowed to use a larger font to distinguish between
the Background & Need, Capacity, Workplan Overview, Program Monitoring
and Project Management & Staffing sections?
No. It is recommended to keep the font size the same and use another
method to distinguish between the sections.
Back to Top
Funding Allocations
Q1: What are the funding allocations for Tribal Governments?
Please see page 31 for eligibility and funding allocations for Tribal
Governments. Tribal Governments are defined on page 2.
Q2: What is the award range?
The award range that any individual program can receive is between
$10,000 and $475,000. See page 22–23 for detailed information.
Q3: Does the entire proposal need to stay within the range of
$10,000 to $475,000?
No. See section III. Eligibility Information on page 23 and the award
range chart on page 27-31. Applicants can apply for funding to address
one or any combination of Priorities for which they are eligible. Please
note that each priority has its own funding range.
Q4: How many Tribal Governments will be funded in each priority area
and what are the funding ranges?
Please see page 31 between Tennessee and Texas for Tribal Government
allocations. Up to two Tribal Governments will be funded for Priority
1-YRBS (up to $10,000), Priority 2-HIV (up to $100,000) and Priority
3-CSHP and PANT ($250,000-325,000).
Q5: Can we apply for funding above the allocation listed in the
announcement?
No. See page 25 for more information. If funding amount requested is
greater than the ceiling of the award range, the application will be
considered non-responsive and will not be entered into the review
process.
Back to Top
Key Dates and Letter of Intent (LOI)
Q1: When is the application due?
The application is due on Wednesday, November 21, 2007 at 5:00 pm
Eastern Standard Time.
Q2: To whom is the LOI for "Improving Health and
Educational Outcomes of Young People" to be sent?
Submit the LOI by October 23, 2007 by express
mail, delivery service, fax, or e-mail* to
Elizabeth Haller
School Health Team Lead
Department of Health and Human Services
CDC/Division of Adolescent and School Health
Telephone: 770-488-6203
Fax: 770-488-6163
Express Mail:
2900 Woodcock Blvd.
Chamblee, Georgia 30341 |
US Mail:
4770 Buford Hwy., NE MS K-31
Atlanta, GA 30341 USA |
* For an e-mail address, please see pages 48–49 of the
full announcement.
Q3: Are there any restrictions on who should sign the LOI from the
Departments of Education and Health?
The LOI should be signed by the commissioner/superintendent/chief. If
this is not realistic, another person can be identified to sign the LOI
on behalf of the commissioner/superintendent/chief.
Q4: What is the purpose of the LOI?
See pages 33 and 48 - The LOI will help CDC determine the number of
applications anticipated for each priority.
Q5: Is the orientation devoted primarily to the first year of
planning?
Yes.
Back to Top
Eligibility Information
Q1: Is CSHP funding available for Local Education Agencies through
this program announcement?
No.
Q2: Are state health departments eligible to apply for this funding?
State health departments are only eligible to apply for Priority 1
YRBS funding if the state education agency chooses not to apply. See
pages 2, 34, and 38 of the funding opportunity announcement.
Q3: Are Local or County Health Departments eligible to apply for this funding?
No.
Q4: Is Asthma funding available for State Education Agencies through
this program announcement?
No.
Q5: What Tribal Government entities are eligible to apply for this
funding?
Please see page 2 for eligibility information. This section is being
updated and will be revised with the following language:
Tribal Governments (TG)—eligible agencies: Federally recognized or
state-recognized American Indian/Alaska Native tribal governments.
Q6: How was the LEA eligibility determined?
LEA eligibility is based on 4 markers, including student
enrollment, cumulative AIDS cases or AIDS rate, poverty rate, and
minority enrollment. (See page 24.)
Q7: Are community colleges eligible for this funding?
No. Please consult eligibility guidance in the FOA on pages 2, and
27–31.
Q8: Do you currently have a program for improving young people’s
health and educational outcomes that is operated by a community college?
No.
Q9: Is a public health trust, hospital, or nonprofit agency
eligible for this funding?
No. Please consult eligibility guidance in the FOA on pages 2, and
27-31.
Q10: Can Tribal collaborative, epicenters, or Intertribal Councils
apply for this funding?
No. The applicant must be a state– or federally–recognized tribal
government.
Q11: Can the Tribal health program apply on behalf of the tribe?
No. The applicant must be the tribal government. The tribe can
subcontract with school partners; however, there must be staffing that
resides under the tribal government structure to lead the implementation
of the cooperative agreement.
Q12: Why are only education agencies eligible to apply for this
funding?
This information is being added to the FOA language on page 25 after
“Additional Information”:
The intent of this funding opportunity is to improve the health and
educational outcomes of youth through coordinated school health programs
by directly supporting the capacity building efforts of schools and
education agencies for positive youth development and health promotion.
Funding eligibility is limited to State, Territorial, and local
education agencies and tribal government equivalents where there is the
greatest likelihood of reaching schools and the youth they serve. If
other entities such as state health agencies, nonprofit organizations,
for-profit organizations, businesses, universities, colleges, research
institutions, hospitals, community–based organizations, and faith–based
organizations were permitted eligibility, the education agency might
receive a limited benefit from the dollars, but priority funding,
commitment and support would be fragmented at best.
Direct funding to other entities reduces the assurance that there
would be proper recognition of the unique strategies needed for
effective school–based work. Conversely, when education agencies lead
the partnership with other such entities, priority health programs are
implemented with greater compatibility with schools and schools
districts.
If entities other than education agencies are made eligible for funding,
the CDC could establish accountability measures for those eligible
entities, but could not reasonably hold them accountable for school
system and education agency changes. If we view schools and school
districts as the “system” that needs to be influenced, not only in
implementing more effective programs within its own system, but also in
affecting change in student risk–behaviors, then it is important to fund
education agencies directly and set accountability measures for
determining if schools and school districts are moving in the right
direction. The priorities set forth in this funding opportunity
announcement go beyond simply accessing schools to reach youth. The
funding provided is intended to assist local and state education
agencies to establish and sustain the capacity to improve critical
health and educational outcomes of youth from within.
Funds are intended to:
- Increase support for school health priorities: DASH dollars
provide the seed money to stimulate an increase in awareness and
need to focus on health priorities. Dollars stimulate the attention
on policy and programs that address the health needs of youth. DASH
dollars support the establishment of a position within educational
agencies that can advocate for health priorities and encourage
others in the agency to increase support for health priorities.
- Build education agency capacity: Educational agencies are the
primary providers of programs in school settings. The education
system has not developed sufficient capacity to fully implement
effective school health programs that will reduce health problems
and disparities. DASH dollars require education agencies to build
capacity and implement effective policies and programs. These
dollars stimulate increased professional development for education
agency personnel in health–related areas, improved management and
coordination of health–related programs and priorities, and expanded
partnerships with non–school personnel who can assist in improving
programs delivered in school. When education agencies develop
capacity and leadership for school health programs, efforts are
implemented more systematically rather than in a fragmented approach
as is evident when external agencies and partners implement school
programs.
- Increase the responsibility and accountability of education
agencies to address the health needs of youth: Education agencies
are traditionally responsible for the academic achievement of youth.
DASH funds require education agencies to give attention to the
health needs of youth and ultimately to take responsibility for
implementing programs that can improve the health of youth. In
addition, education agencies are held directly accountable for
program outcomes if directly funded.
Back to Top
Application Submission Information
Q1: Are the applications submitted separately or together?
Priority area applications are submitted independently of one another
as listed on page 35 in the Applicant Component Chart, but together
under your agency
Grants.gov registration process. (See page 49–50.)
Q2: Will the applicant have a better chance of being awarded funding
if multiple priorities are applied for?
No. Applications for each priority will be reviewed and scored
independently.
Q3: Are additional attachments or appendices allowed to be submitted
in addition to the required application components?
No.
Q4: Is the funding allocation listed on page 27–31 for each priority
an allocation for five years or for one year?
The funding allocations listed on pages 27-31 are annual award ranges
for the first budget period.
Q5: Are each of the components listed in the chart on page 35
(e.g., project abstract, project narrative, logic model, etc.) required for
each priority application (2, 3, and 4)?
Yes. The column titled Priority 2, 3, and 4 for HIV, CSHP/PANT, and
AM lists all of the files required for each of the components listed in
the left column. Each file listed must be submitted for each Priority
application.
Q6: Are each of the priority areas scored separately?
Yes. Priority areas are scored independently.
Q7: Are the applications submitted separately?
No. Applications are submitted through
Grants.gov and must include
each priority area for which the agency is applying.
Q8: If the state health agency applies for YRBS and the education
agency applies for other priority areas, are the applications submitted
separately?
Yes. The state health agency would apply for only Priority 1 – YRBS
and submit an application through
Grants.gov from their agency. The
education agency would submit an application for any other priority
areas excluding Priority 1 – YRBS.
Q9: Is a cover letter required?
No.
Q10: How are signatures obtained from superintendents,
commissioners, or chiefs with an online application submission process?
By submitting the application online through
Grants.gov, the agency is
granting approval. This process takes the place of Signatures of
Assurance.
Back to Top
Staffing
Q1: If a state is currently funded for HIV only and is planning to
apply for CSHP funding, where should the applicant place the current
staff—in the HIV position or the CSHP position?
This is an applicant decision. Please consult Project Management and
Staffing guidance in the FOA on pages 40 and 54.
Q2: The question relates to identifying at least one full-time staff
position on page 40. Does the identified staff person have to be paid
out of the available budgeted funds for this FOA or can we identify
staff the 1.0 FTE in the program narrative, but not in the budget or
budget narrative?
No.
Q3: If we have a staff person in place and paid through "state
dollars," and this person is working 100% of their time on this
cooperative agreement, will this meet the staffing requirements of the
FOA?
Yes. This information should be reflected in the program narrative
and budget narrative. The budget narrative should clearly indicate the
cost as an in-kind contribution separate from requested funding.
Q4: Regarding the CSHP and PANT Workplan expectations on page 68,
bullet 2 and 3, given the expectation of integration of funding
priorities areas with the collective FOA, organized around CSHP, can the
1.0 FTE position identified for the SEA in priority 3, serve as the
"organizational (SEA) authority" over YRBS, CSHP/PANT, and HIV
collectively, in lieu of other 1.0 FTEs having such authority (if this
is clearly delineated in the Workplan and organizational chart)?
Yes. That is an acceptable management structure providing it is
clearly delineated in the Workplan and organizational chart.
Q5: For Priority 3, does the grant need to go through the department
of education comprehensive school health division?
Applicants should determine the placement of proposed staff
positions. Applicants should clearly indicate the placement of the
positions within each agency on an organizational chart(s) as indicated
on page 42.
Q6: For Priority 3, would it be appropriate to request funding for
primarily nutrition and/or physical activity programs, or does the grant
need to cover each component of comprehensive health?
See page 12-16 and pages 66–68 of the FOA.
Q7: What positions can be funded under each priority area?
For YRBS 1.0 full-time equivalent person devoting 100% of their time on cooperative agreement work is not required.
The program activities for YRBS can fall under any of the positions
listed below or can be contracted. (See page 51.)
For HIV 1.0 full-time equivalent person devoting 100%
of their time on cooperative agreement work is required working
exclusively on HIV prevention activities. This person must work for the
Department of Education/Tribal Government, and the position must reside within the
Department of Education/Tribal Government. (See page 54.)
For CSHP at the Education Department 1.0 full-time
equivalent person devoting 100% of their time on cooperative
agreement work is required working exclusively on CSHP
activities. This person must work for the Department of Education/Tribal
Government, and
the position must reside within the Department of Education/Tribal
Government. This person
can oversee the other program areas funded under this announcement and
their salary can reflect a small percentage under other Priority areas.
(See page 54.)
For PANT a 1.0 full-time equivalent person devoting 100% of their time on cooperative agreement work is required
working exclusively on PANT activities. This person must work for the
Department of Education/Tribal Government, and the position must reside within the
Department of Education/Tribal Government. (See page 54.)
For CSHP at the Health Department 1.0 full-time equivalent
person devoting 100% of their time on cooperative agreement work
is required working exclusively on CSHP activities. This person
must work for the Department of Health/Tribal equivalent, and the position must reside
within the Department of Health/Tribal equivalent. (See page 54.)
Support staff positions are allowable to fund in addition to the
required staffing listed above. This is a local decision.
Q8: Can the HIV person be responsible for YRBS?
Yes.
Q9: Can YRBS funding be used to support the HIV position?
No.
Q10: Do all staff positions have to reside physically within the
state agency?
Yes.
Q11: Can any of the full-time employees (FTEs) be contracted?
No.
Q12: Can 10% of the HIV funding be used to supervise that position
by the CSHP FTE?
Yes.
Q13: Can any of the required positions be “shared”—held by 2
people to equal 1.0 FTE?
No. One person must devote 100% of their time to the program
activities.
Q14: Can the PANT coordinator reside in the Department of Health?
No.
Q15: If there are additional personnel funded through state
resources, are they to be listed in the application?
They may be listed under staffing as in-kind in the budget and budget
narrative. This is not required.
Q16: If a part-time FTE is allowed for YRBS and full-time FTEs are
expected for the other priorities, can the agency assign one of the FTEs
from another priority to lead YRBS?
Yes for Priority 2-HIV, 3-CSHP/PANT and 4-Asthma Management. No for
Priority 5-NPD.
Back to Top
Abstracts
Q1: Must each priority have a project abstract?
Yes. See page 38.
Back to Top
Project Narrative
Q1: If our state underreports data, how should we handle that?
This is a local decision.
Q2: On page 53 #2 and 56 #3 - What will be used as the “evidence of
capacity?”
Letters of support, MOU/MOAs, or contracts or consultants.
Q3: Can you provide examples of “supportive of developing and
maintaining a healthy social-emotional climate in schools” and other
bullets within pages 64-72?
No. These are general suggestions and ideas for Workplans.
Q4: Is the “Characteristics of Effective Health Education Curricula”
document taking the place of the HECAT (Health Education Curriculum
Assessment Tool)?
No. This is an additional resource not intended to take the place of
any other tool.
Q5: The grant states that all documents must be in 12–pt font, New
Times Roman. Does this include the Gantt Chart and Logic Model?
No. The written narrative sections need to fall within the guidance
provided. The Gantt Chart, Logic Model and Workplan (if using or
modifying the templates provided) are fine to exceed the guidance.
Q6: Within the grant application (project narrative section in
particular) are we allowed to use a larger font to distinguish between
the Background & Need, Capacity, Workplan Overview, Program Monitoring
and Project Management & Staffing sections?
No. It is recommended to keep the font size the same and use another
method to distinguish between the sections.
Back to Top
Logic Models, Workplans,
Program Monitoring
Q1: Given the notion that the Workplan is annual, does this imply
that the objectives written under this Workplan will be accomplished at
the end of annual budget period one?
Yes.
Q2: What form(s) are needed for the HIV review panel?
HIV applications need to submit one form for the HIV Review panel,
Form 0.1113, HIV Assurance of Compliance. A copy of this form is
available in a Word document on Resources for
Writing Your Application.
Q3: What percent of our time should be spent on the program
inventory and strategic plan in our Workplan?
The Program Inventory will be conducted within the first 8 weeks of
the funding cycle prior to Orientation (April 28–May 2, 2008). The
Strategic Plan instructions and guidance will be provided at
Orientation and due by February 28, 2009.
Q4: Page 53, C #2—is this referring to other activities funded
through this funding, with program activities or with partner activities
that align with the agency program?
This question is
asking how funded program activities are coordinated If more than one
priority area is funded—this could be
within your agency, with the health agency, or with external partner
agencies.
Q5: Will we use the School Health Indicators in the first year?
Yes. You will be expected to report on the School Health Indicators
at the end of the first year of funding and every year thereafter. See
Indicators for School
Health Programs to look at the 2007–2008 School Health Indicators.
These are the same measures that have been used in the past. (See page
39.)
Q6: Is there any technical assistance available for Priority 1-YRBS
implementation?
Yes. CDC–DASH staff and WESTAT staff are available to provide
technical assistance on YRBS implementation, interpretation, and
information dissemination.
Q7: The grant states that all documents must be in 12–pt font, New
Times Roman. Does this include the Gantt Chart and Logic Model?
No. The written narrative sections need to fall within the guidance
provided. The Gantt Chart, Logic Model and Workplan (if using or
modifying the templates provided) are fine to exceed the guidance.
Q8: During the last five years, cooperative agreement activities
generally carried over to the next year. Since the 03004 cooperative
agreement ends on February 29, 2008, it seems all activities should end
at that time; however, School Health Profiles is planned for March 2008.
How should we handle this overlap?
That is correct. It is recommended that you proceed with School
Health Profiles planning and implementation. Currently funded programs
will be able to ask for a no– or low–cost extension beginning March 1,
2008, if it is needed to finalize activities.
Q9: Does the Workplan, Gantt Chart, and logic model need to have 1"
margins and 12–point font in Times New Roman?
No. The Workplan and logic model need to have a readable font size
(no less than 10–point in Times New Roman) and reasonable margin (no
less than 1/2"). All narrative must conform to the guidance in the FOA
language and be written in 12–point font in Times New Roman with 1''
margins (see page 33, Section IV.2. Content and Form of Submission).
Q10: What is the Program Inventory, how long will it take to
complete, and will it be provided?
The Program Inventory is a program needs assessment tool that is
being developed by CDC DASH and will be provided to funded applicants to
complete within the first 6 weeks of funding.
Q11: Should the Workplan also identify a person/agency for each
activity in the "Activities" section as well as the objectives?
("Describe activities that are likely to achieve each of the program's
objectives during the first annual budget period, and identify the
person(s)/agency responsible for each activity.")
No. Identify the person(s)/agency responsible for each objective.
Q12: For the Budget Narrative, the instructions state, "Include a
detailed line item budget for each Priority with an accompanying
narrative of all operating expenses linked to the stated objectives and
planned activities in the Workplan." In the Criteria and Scoring Section
the instructions ask, "Does the applicant provide a detailed budget and
narrative consistent with the stated objectives, planned activities, and
performance measures of the project?"
Should they be linked to a goal, objective, and activity for
each budget item, or should they be consistent with the
objectives and activities in the Workplan?
The application will be scored by the language in that Criteria and
Scoring Section. They should be consistent with the objectives and
activities in the Workplan.
Back to Top
Budget
Q1: What are the fiscal and program requirements for collaborating
with other state agencies and universities?
Fiscal and program collaboration is required with the Department of
Health for Priority 3 – CSHP. See pages 25-26, III.3. Special
Requirements for more information.
See the following pages for additional information on collaboration
and Workplan expectations for all priority areas: 11, 15, 17, 65, 67,
69, and 71.
Q2: Can YRBS funds be used to conduct a middle school YRBS?
Yes. YRBS funds must first be used to implement the high school YRBS,
but funds can also be used to conduct a middle school YRBS.
Q3: How is equipment defined? Are items with a unit cost of $5,000
or greater restricted?
For guidance on equipment, see Section D, page 3, in Guidelines
for Budget Preparation [doc 100K]
on Resources for Writing Your Application.
Q4: Can we include budget support for the School Health Profiles in
the Priority 1 – YRBS budget?
No.
Q5: Regional funding through mini-grants has been available in the
past—will it be available in the future, or should we budget for these?
We are unsure at this time if there will be funding through
mini-grants to support the regional meetings. It is a local decision
to budget for regional meetings.
Q6: Is the Orientation meeting for everyone or only newly funded
sites?
The orientation event is for all 1.0 FTE positions funded under
Priorities 2, 3, 4, and 5.
Q7: How should we budget for the Orientation meeting?
See page 74. Applicants should budget for a 5-day meeting in Atlanta,
GA.
Q8: Will the Orientation meeting take the place of the Funded
Partner Meeting during the 2008-2009 budget period?
No. The Funded Partners Meeting is being planned for Winter 2009. The
budget should reflect travel for every required FTE Priorities 2, 3, 4,
and 5 for 3 days to attend this meeting.
Q9: I know I will miss the Orientation meeting. Should I send
someone else?
Yes. If you have the option to send someone in your place, you are
encouraged to do so. There will be orientation training every six months
for newly hired staff. You will be invited to attend the second meeting.
Q10: On Form 424a, the project end date will not accept the date
entered. What do you recommend?
Be sure to check the entered date for accuracy. Enter Project End
Date as 02/28/2013.
Q11: Can YRBS funding be used to purchase equipment?
No.
Q12: Does matching funds give the applicant an advantage in the
scoring and review process?
No. See page 25, Section III.3.
Q13: What titles should be used to distinguish budget columns from
one another?
Use titles listed on page 2 “Priority Areas” to label budget columns.
Q14: Should we submit three separate 424a forms if we are applying
for three different priority areas?
No. Only one face page should be submitted. This face page will
indicate the priority area(s) for which your agency is applying. A
budget and budget narrative is required for each priority area your
agency is applying for.
Q15: How do we handle contracts and indirect rate?
See page 73, Appendix E for guidance.
Q16: For the Budget Narrative, the instructions state, "Include a
detailed line item budget for each Priority with an accompanying
narrative of all operating expenses linked to the stated objectives and
planned activities in the Workplan." In the Criteria and Scoring Section
the instructions ask, "Does the applicant provide a detailed budget and
narrative consistent with the stated objectives, planned activities, and
performance measures of the project?"
Should they be linked to a goal, objective, and activity for
each budget item, or should they be consistent with the
objectives and activities in the Workplan?
The application will be scored by the language in that Criteria and
Scoring Section. They should be consistent with the objectives and
activities in the Workplan.
Back to Top
HIV Review Panel
Q1: Where can the HIV Review Panel form be found?
See "HIV Program Review Panel — Chair Summary Sheet" [doc 30K] on
Resources for Writing Your Application.
Q2: Where can the HIV Assurance of Compliance form be found?
See "HIV Assurance of Compliance Form" on
Resources for Writing Your Application.
Back to Top
Web Site & Resources
Q1: On the sample Gantt Chart template on the Web site the dates are
from June to June. Are we to follow this?
No. The template example is simply an example. Please develop the
Gantt Chart based on your program activities in accordance with the
application instructions.
Q2: Where can I find a copy of the Indicators for School Health?
See
Indicators for School
Health Programs to look at the 2007–2008 School Health Indicators.
These are the same measures that have been used in the past.
Back to Top
Organizational Chart
Q1: How many pages are allowed for organizational charts?
Priority 1-YRBS, 1 organizational chart up to 2 pages.
Priority 2-HIV, 1 organizational chart up to 2 pages.
Priority 3-CSHP and PANT, 1 organizational chart up to 2 pages for
the State Education Agency/Territorial Education Agency/Tribal
Government and 1 organizational chart up to 2 pages for the State Health
Agency/Territorial Health Agency/Tribal Government.
Priority 4-Asthma Management, 1 organizational chart up to 2 pages.
Priority 5-NPD, 1 organizational chart up to 2 pages.
Q2: Are the organizational chart, job descriptions, and curriculum
vitae a part of the 8–page maximum for the Project Manager and Staffing
Section, or are they in addition to the allowed 8 pages?
The organizational chart, job descriptions, and curriculum vitae are
separate attachments and uploaded onto
Grants.gov in addition to the narrative 8–page limit for the Project
Manager and Staffing Section.
Back to Top
Position Descriptions
Q1: Is a position description needed when subcontracting with the
State Health Agency for YRBS?
Yes.
Q2: If we are contracting any component of the activities within the
application, do we need a position description?
No. Follow the contract guidance in "Guidelines for Budget
Preparation" on Resources for Writing Your Application.
Provide the information on the 6 required items: Name, Method of
Selection, Period of Performance, Scope of Work, Budget, and Method of
Accountability.
Q3: Are the organizational chart, job descriptions, and curriculum
vitae a part of the 8–page maximum for the Project Manager and Staffing
Section, or are they in addition to the allowed 8 pages?
The organizational chart, job descriptions, and curriculum vitae are
separate attachments and uploaded onto
Grants.gov in addition to the narrative 8–page limit for the Project
Manager and Staffing Section.
Back to Top
Curriculum Vitae
Q1: The application calls for vitae for each position. What do we do
if the position is vacant?
Please identify that the position is vacant in the application.
Submit a description of the position that would be posted to fill the
vacancies and provide the hiring plan and timeline.
Q2: For vacant positions, do you want to see the list of candidates
or their resumes?
No.
Q3: Can a biosketch be submitted in place of the CV?
Yes.
Q4: If we plan to hire a part–time YRBS coordinator, do we need a
curriculum vitae?
Please see pages 36-38, Section IV.2 Application, Priority 1 (YRBS)
for information.
Q5: Are the organizational chart, job descriptions, and curriculum
vitae a part of the 8–page maximum for the Project Manager and Staffing
Section, or are they in addition to the allowed 8 pages?
The organizational chart, job descriptions, and curriculum vitae are
separate attachments and uploaded onto
Grants.gov in addition to the narrative 8–page limit for the Project
Manager and Staffing Section.
Q6: The CVs and position descriptions are written in the official
format for the agency, and they are not in 12–point Times Roman font.
What should we do?
Please do not change the CVs and position descriptions that are
written in the official format for the agency. Submit what you have,
preferably in PDF.
Back to Top
Letters of Support
Q1: The grant states that all documents must be in 12–pt font, New
Times Roman. Does this include letters of support?
No. Please share the guidance provided with your partners, but you
will not be penalized if their letters are not aligned with the guidance
provided.
Q2: Can the agency secure and submit letters of support for Priority
1-YRBS from partners involved in this priority?
No. A letter of support is only required if the SHA is applying for
YRBS funding in place of the SEA.
Q3: Can letters of support be submitted to PGO after the application
has been submitted?
No. They must be submitted with the application.
Q4: Can different divisions of an agency write separate letters of
support?
Yes.
Q5: Do MOU/MOA and letters of support have the same weight?
Yes.
Q6: The MOU/MOA is more than 2 pages—do you want to see the entire MOU/MOA?
No. Please send the pages that delineate the partnership commitment.
Q7: Do you want to see the contract language?
No.
Q8: Who can send letters of support?
Anyone who supports the work you do.
Q9: Are letters of support required for Priority 2 - HIV?
Yes.
Q10: Do letters of support have to be uploaded in one document or can
there be several?
Either way is fine. If you receive hard copies of letters of support
they must be scanned to send electronically with the application through
Grants.gov. They can be scanned individually or all together in one
document as a PDF.
Back to Top
|
