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Sample Financial Assistance Award Documents

 

AFI GRANT DOCUMENTS

Financial Assistance Award

Please insert the financial assistance award letter for your AFI grant(s) here.

AFI GRANT DOCUMENTS

Financial Assistance Award

Please insert the financial assistance award documentation for your AFI grant(s) here (see sample).

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Sample Standard Terms And Conditions

Standard Terms and Conditions for 2004 AFI Grants

The attached Financial Assistance Award is subject to Federal legislation and to DHHS and ACF regulations and policies. These include the following:

1. For institutions of higher education, hospitals, other non-profit organizations, and commercial (for- profit) organizations, Title 45 of the Code of Federal Regulations (45 CFR) Part 74 , "Uniform Administrative Requirements for Awards and Subawards to Institutes of Higher Education, Hospitals, Other Non-Profit Organizations; and Commercial Organizations; and Certain Grants and Agreements with States, Local Governments and Indian Tribal Governments."
2. For States, local governments and Federally recognized Indian Tribes, 45 CFR Part 92 , "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments."
3. Other DHHS regulations codified in Title 45 of the Code of Federal Regulations
   
   Part 16 -           Procedures of the Departmental Grant Appeals Board
   Part 30 -           Claims Collection
   Part 46 -           Protection of Human Subjects
   Part 76 -           Governmentwide Debarment and Suspension (Non-Procurement) and Governmentwide Requirements for Drug-Free Workplace (Grants)
   Part 80 -           Nondiscrimination Under Programs Receiving Federal Assistance through the DHHS Effectuation of Title VI of the Civil Rights Act of 1964
   Part 81 -           Practice and Procedure for Hearings Under Part 80 of This Title
   Part 84 -           Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving Federal Financial Assistance
   Part 86 -           Nondiscrimination on the Basis of Sex in Education Programs and Activities Receiving or Benefiting From Federal Financial Assistance
   Part 91 -           Nondiscrimination on the Basis of Age in HHS Programs or Activities Receiving Federal Financial Assistance
   Part 93 -           New Restrictions on Lobbying
   Part 100 -         Intergovernmental Review of DHHS Programs and Activities
   
   
4. 37 CFR Part 401 - Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements.
5. The grantee must address the Secretary of the Interior's Standards for the Treatment of Historical Properties 36 CFR Part 68 .
6. The recipient organization must carry out the project according to the application as approved by the Administration for Children and Families (ACF), including the proposed work program and any amendments, all of which are incorporated by reference in these terms and conditions.
7. If this is a multi-year project and it is not the final budget period, the grantee is advised that future awards for continuation of this project will be dependent upon the availability of Federal funds, satisfactory progress by the grantee, and ACF's determination that continued funding is in the best interest of the Federal government.
8. Grantees shall liquidate all obligations incurred under the award not later than 90 days after the end of the project period. The only exceptions to this rule are the basic Head Start grants with an indefinite project period. For these grants, liquidation of obligations should occur not later than 90 days after each budget period. In either case, an unobligated balance from a prior budget period does not authorize a grantee to obligate funds in excess of the total federally approved budget reflected on the FAA for the current budget period.
9. The DHHS Inspector General maintains a toll free number, 800-HHS-TIPS (800-447-8477) and a webpage , for receiving information concerning fraud, waste or abuse under grants and cooperative agreements.  Such reports are kept confidential, and callers may decline to give their names if they choose to remain anonymous.
10. The grantee will take all necessary affirmative steps to ensure that small, minority and woman-owned business firms are utilized when possible as sources of supplies, services, equipment and construction. To the extent practicable, all equipment and products purchased with funds made available through this award should be American-made.
11. Failure to submit reports (i.e., financial, progress, or other required reports) on time may be the basis for withholding financial assistance payments, suspension, termination or denial of refunding. A history of such unsatisfactory performance may result in designation of "high risk" status for the recipient organization and may jeopardize potential future funding from DHHS.
12. Under Section 508 of Public Law 103-333, the following condition is applicable to all Federal awards: "When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money, all grantees receiving Federal funds, including but not limited to State and local governments and recipients of Federal research grants shall clearly state (1) the percentage of the total costs of the program or project which will be financed with Federal money, (2) the dollar amount of Federal funds for the project or program, and (3) the percentage and dollar amount of total costs of the project or program that will be refinanced by nongovernmental sources."
13. Public Law 103-227, Part C - Environmental Tobacco Smoke, also known as the Pro-Children's Act of 1994 requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, education, or library services to children under the age of 18, if the services are funded by Federal programs either directly or through State or local governments, by Federal grant, contract, loan, or loan guarantee. The law does not apply to children's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, and portions of facilities used for inpatient drug or alcohol treatment.
14. For purposes of this award each item of equipment with an acquisition cost of less than $5,000 is included under supplies, is allowable as a direct cost of this project, and does not require prior approval of the Grants Officer. Conversely, an item of equipment with an acquisition cost of $5,000 or more is NOT considered an allowable project cost without prior written approval of the Grants Officer. For more information see this Office of Management and Budget circular.

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Sample Special Terms And Conditions

Special Terms and Conditions for 2004 AFI Grants

The following Special Terms and Conditions are the rules and responsibilities established by the Office of Grants Management (OGM) for AFI grantees funded in FY04.  

1. Grantee assumes complete responsibility for the administration and accountability of all funds (Federal & Non-Federal) received under this grant award .

1. Grantee must comply with legislation and all regulations and guidances established by the Secretary regarding the Assets for Independence Demonstration Program Reserve Fund and Investments of Reserve funds.

1. Grantees must comply with all regulations and guidances established by the Secretary regarding use of the program income generated from investment of reserve fund monies.

1. Grantees are required to report the status of funds on the Financial Status Report form SF 269 (long form). Submit an original and two copies of the report. The grantee shall report semi-annually for the first year, then annually, thereafter, unless otherwise notified to report more frequently. The grantees shall submit the annual financial reports (SF-269) within 60 calendar days after the end of each budget year and a final report at the completion of the project within 90 days of the expiration of the grant. Extensions of due dates of financial status reports must be approved by the Grants Management Officer upon written request from the grantee.

1. Grantees are required to submit Program Progress Reports on the program activities annually. Submit an original and two copies of the report. The grantee shall report semi-annually for the first year, then annually , thereafter, unless otherwise notified to report more frequently. The grantees shall submit the program progress reports within 60 calendars days after the end of each budget year and a final report at the completion of the project within 90 days of the expiration of the grant. Extensions of due dates of program progress reports must be approved by Office of Grants Management upon written request from the grantee.

1. Report of Federal Cash Transactions, PMS-272 , used to monitor cash advances to grantees and to obtain disbursement information for each account has been waived for the accounts authorized under the Assets for Independence funding.
   
2. To obtain a cash withdrawal against an Asset for Independence Demonstration grant account from the Division of Payment Management (DPM), the grantee must have:
   1. Established an account at an insured Financial Institution for the Reserve Funds by using the Standard Form 1199-A (Direct Deposit Sign-up Form). Your choice of Financial Institution identified in your original application has been approved by the Office of Grants Management (OGM). The grantee must notify the Office of Grants Management if there are any changes in Financial Institution . If the location of deposits for the Reserve Fund changes, the grantee must submit the name of the new Financial Institution to the OGM and receive written approval to establish a new account. OGM must approve the establishment of the new account for the reserve funds.
   2. Submit to OGM via a letter(s) certified on financial institution letterhead acknowledging the account number and the amount of non-federal share deposited into the Reserve Fund Account. Deposit slips and cancelled check(s) will not be accepted as verification of deposit. Once OGM has accepted the account statement, the Division of Payment Management (DPM) will be notified to immediately release federal funds up to the amount of non-federal deposit in the Reserve Fund.
   3. Submit to OGM via a letter(s) on organization letterhead acknowledging the account number , the amount of non-federal share deposited into the Reserve Fund Account, and the amount of Federal dollars being requested.  Once OGM has accepted the letter, the Division of Payment Management (DPM) will be notified to immediately release federal funds up to the amount of non-federal deposits in the Reserve Fund.
3. Grantees are reminded that eligibility for participation in the demonstration project is limited to individuals who are members of households eligible for assistance under TANF or of households whose adjusted gross income does not exceed the earned income amount described in Section 32 of the Internal Revenue Code of 1986 (taking into account the size of the household), and whose net worth as of the end of the calendar year preceding the determination of eligibility does not exceed $10,000, excluding the primary dwelling unit and one motor vehicle owned by a member of the household.

NOTE : The most recent EITC Earned Income Guidelines set the limits on annual income in the IDA Demonstration program.

 

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AFI Grant Documents

Terms and Conditions

Please insert the standard terms and conditions
and the special terms and conditions for your AFI grant(s) here (see samples).

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