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Frequently Asked Questions when creating Name Authority Records (NARs)
for NACO especially about LAC, NUC, & CIP
See also: FAQ on BFM, FAQ
on 670s; FAQ on UTs; FAQ
on Personal Names; FAQ on corporate names;
FAQ on geographic names
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When are headings based on CIP information
that differ from the published item eligible for change?
All headings in the NAF are eligible to be changed by NACO
participants (within the parameters stated in DCM Z1). When a heading
is found to be inaccurate regardless of the source of information,
it may and should be changed (e.g., when a name or date is incorrect)
Headings based on information provided by a CIP t.p. or galley
have a higher frequency of change because the published item often
has a different form of usage on the chief source. This is not the
same as changing a heading just to add a date or fuller form of
name. If the heading in question is for a corporate name see questions
3 and 4 below.
- How do we obtain LAC verification for
personal name Canadian headings?
You may search OCLC to find headings formulated by
LAC on LAC-issued bibliographic records and use these as authority
in your 670
- 670 $a OCLC search [date] $b (LAC hdg: ..... usage: ....)
Alternatively, you may search the LAC authority file in the AMICUS
database.
Note that it is not necessary to search both these sources. If the
personal name heading is not found in one of these sources NACO catalogers
should create and contribute an NAR for the heading with a 675 citing
the source checked. No further LAC verification is required (cf.
DCM Z1, 1XX section).
- What if two (or more) different headings for
the same person or corporate body are found in LAC-issued bibliographic
records?
When variant forms of a personal name or corporate name are
found on LAC-issued bibliographic records further searching is required.
Search the LAC authority file in AMICUS. If the name is not found in
AMICUS, apply AACR2 22.2-3 and/or LCRI 22.2-3 as with any personal name
heading. It is not necessary to request further verification from LAC
for personal names; however, for Canadian corporate names NACO catalogers
may create an NAR and then notify LAC using the form found on the NACO web site at: http://www.loc.gov/catdir/pcc/naco/LAC-nacohdgform.html (cf.
DCM Z1, 1XX section)
- How do we obtain LAC verification for Canadian
Corporate headings?
If Canadian CIP information showing the LAC form of the
heading is not available in the item, you may search OCLC to
find headings formulated by LAC on LAC-issued bibliographic records
and use these as authority in your 670
- 670 $a OCLC [date] $b (LAC hdg: ....... usage: .......)
Alternatively, you may search the LAC authority file in the AMICUS
database.
Note that it is not necessary to search all these sources. If the
corporate name heading is not found in one of these source or if the corporate name varies from the form on the item being cataloged NACO
catalogers should:
- Create an NAR for the heading.
- Notify LAC using the form found at: http://www.loc.gov/catdir/pcc/naco/LAC-nacohdgform.html
Return to questions
- How can we tell if a bibliographic record
has been issued by LAC?
LAC-issued bibliographic records contain the MARC organization
code "CaOONL" or the OCLC code "NLC" in subfield $a and subfield $c
of the 040 field.
- Is it necessary to register with LAC to
use AMICUS for searching?
Yes, LAC requires that all users register before they are
allowed to search the AMICUS
database.
Return to questions
- Microform DCLM records are found in OCLC, should we take these records into account
when establishing new headings?
No. Do not base headings on usage found in these records.
All microform records with the prefix nuc87- should be ignored for
AACR2 coding purposes. These records are part of a joint project of
Association of Research Libraries and LC, the National Register of
Microform Master Reconversion Project (NRMMRECon Project).
Return to questions
- May headings found on web sites or in CIP
cataloging of national libraries (e.g., Australia, Brazil) be used as
the authorized form?
It depends. Headings found on web sites or in CIP information
from national libraries (other than NLC) may be used as long as the
heading structure fits into the current policies and practices of
AACR2, the LCRIs and the DCM Z1 procedures for NACO contribution.
Many national libraries use AACR2, but may not apply the LCRIs
or the DCM Z1 procedures in the formulation of their headings. It
is important to examine the headings carefully before using these
exactly as given. Information for fuller forms of names, dates,
etc. may be used to formulate the heading in conjunction with the
information on the chief source, etc. as per usual.
- Is the National Union Catalog (NUC) considered
authoritative in a case of conflicting dates?
Records in the printed NUC are as authoritative as any
other source. Other reference sources should be consulted when the
information in NUC is in doubt. (cf. FAQ on
BFM)
- When a NACO cataloger finds an error
on a NAR in the LC/NAF should the error be reported to the library that
created it for correction?
No. In the interest of timeliness and the spirit of cooperation
it is expected that if a cataloger finds an error in an authority
record s/he is responsible for fixing the error(s) and reporting BFM.
If the error is complex and may require extensive research, etc.,
in order to resolve, the NACO liaison may contact the liaison at the
library listed in the 040 $c or $d of the NAR.
Note that a listing of NACO liaisons
by institution is available on the PCC website.
- Should NACO catalogers wait for LC to
give the go ahead before implementing rule changes, etc.?
Yes. The Cataloging and Policy Support Office (CPSO) at LC will
post notices to its website
with information on changes in documentation, practices, and policies
that affect the NACO Program. Notices will also be disseminated
via the PCCLIST informing NACO participants of when to implement
changes, etc. LC's Cataloging Distribution Service and the Coop
Team are responsible for mailing new or updated pages of the LCRIs,
DCM Z1, etc. which are distributed at the same time.
A parameter of the NACO program is that participants will adhere
to the principles of AACR2, the LCRIs, and the DCM Z1 procedures
when creating headings for contribution to the shared file. It is
important to have all the documentation in synch so that an orderly
implementation can take place. It is not acceptable to begin implementation
of a rule change before the published text is available for all
to use.
Return to questions
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