CCDF FY 2000 Funding |
Index: "Dear Colleague" Letter | ACYF-PI-CC-99-04 | ACF RAs | Tribal Estimates | Child Count Declaration | Assurances and Certifications | Statutory and Regulatory Requirements | (Collection also available in Word and PDF) |
Related Items: FY 2000 Procedures for CCDF Grantees |
Program Instruction (ACYF-PI-CC-99-04) |
Administration For Children And Families |
Administration on Children, Youth ad Families |
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1. Log No: ACYF-PI-CC-99-04 | 2. Issuance Date: May 6, 1999 | |
3. Originating Office: Child Care Bureau | ||
4. Key Words: Child Care and Development Fund (CCDF) Fiscal Year 2000 Funding; Application and Plan Requirements to Consolidate CCDF Under a 102-477 Indian Employment, Training and Related Services Plan |
To: Purpose: |
Tribal Lead Agencies
administering child care programs under the Child Care and Development
Block Grant Act of 1990, as amended, and other interested parties To provide information on the procedures to
consolidate the Child Care and Development Fund (CCDF) program
with other employment and training funding sources under a P.L.
102-477 plan. |
References: | Section 418 of the Social Security Act; the Child Care and Development Block Grant Act of 1990 as amended. 45 CFR Parts 98 and 99, and the Indian Employment, Training & Related Services Demonstration Act of 1992 (P.L. 102-477). |
Background: | The Indian Employment, Training
and Related Services Demonstration Act of 1992 (P.L. 102-477)
was enacted to:
In accordance with P.L. 102-477, eligible tribal applicants may choose to streamline tribal services by submitting a consolidated plan for employment, training and related services to the Bureau of Indian Affairs (BIA), Department of the Interior. Eligible applicants may include the Child Care and Development Fund (CCDF) in their 102-477 plan. The CCDF is comprised of two funding sources:
Tribes that elect to consolidate their CCDF funds under a 102-477 plan are still required to operate comprehensive CCDF programs. By applying for CCDF funds, a Tribe agrees to follow the provisions of the Child Care and Development Block Grant Act of 1990, as amended, and applicable regulations at 45 CFR 98 and 99. However, in contrast to the required CCDF application and plan process, Tribes that consolidate CCDF funds under a 102-477 plan are permitted to submit abbreviated applications and plans for CCDF funding. Tribal Lead Agencies are reminded that no more
than 15 percent of the aggregate CCDF funds expended from each
year's allotment may be used for administrative costs. Tribal
Lead Agencies are advised to review the CCDF regulations at
45 CFR 98.52 for a discussion of administrative costs. Note:
the base amount under the Discretionary Funds is not included
in this calculation. |
CCDF Eligibility: | Pursuant to 45 CFR 98.62, a Tribe
is eligible to receive CCDF funds if the Tribe is federally recognized
and the tribal population includes at least 50 children under
age 13 (or such similar age, as determined by the Secretary from
the best available data).
A Tribe with fewer than 50 children under age 13 may participate in a consortium of eligible tribes. In order to be eligible to receive CCDF funds on behalf of its member Tribes, a consortium must:
Special Rule for Indian Tribes in Alaska: Only specified Alaska Native entities may receive Tribal Mandatory Funds. The Metlakatla Indian Community of the Annette Islands Reserve and the following Alaska Native regional nonprofit corporations are eligible to receive Tribal Mandatory Funds:
Exempt and Non-Exempt Tribal Grantees: Tribal Lead Agencies with FY 1999 CCDF allocations
equal to or greater than $500,000 are considered non-exempt
grantees; therefore: 1) no less than 4 percent of the aggregate
CCDF funds expended in a fiscal year must be used for quality
activities; and 2) the Tribal Lead Agency must operate a certificate
program that offers parental choice from a full range of providers
(i.e., center-based, group home, family and in-home care). |
Funding Estimates And Allocation Formulas |
ACF estimates that $70,993,440 in
FY 2000 CCDF funds will be available for tribal grantees on October
1, 2000 ($23,653,440 in Discretionary Funds and $47,340,000 in
Tribal Mandatory Funds).
Grants from Discretionary Funds will include a base amount of $20,000 plus a per child amount (approximately $19 per child in FY 1999) for each Tribe or tribal consortium with a minimum of 50 children. Grants from Tribal Mandatory Funds are calculated solely on a per-child basis (approximately $83 per child in FY 1999) and do not include a base amount. Since the per-child amount for both Discretionary and Tribal Mandatory Funds depends upon the total number of children in all participating Tribes, ACF cannot calculate in advance the exact per-child amount. However, Tribes and tribal organizations may use the FY 2000 Tribal Estimates Chart (See Attachment B) as a guide. A new applicant should use the base amount plus approximately $19 per child to estimate its allotment for Discretionary funding, and should use approximately $83 per child to estimate its allotment for Tribal Mandatory funding. A tribal consortium should estimate its allotment for Discretionary funding for each of its members by calculating a portion of the base amount that is equivalent to the ratio of the number of children in each member Tribe to 50, plus the additional per child amount. For example, a Tribe with 49 children is allotted 49/50ths of $20,000, or $19,600. The per child amount is then multiplied by 49 and added to the $19,600 base amount. These amounts are provided for the purpose of estimating the allotments that will become available on October 1, 1999 and may increase or decrease when updated data become available before the final grant awards are issued. Self-Certification of Child Counts For funds that become available on October 1, 1999, ACF will calculate grant awards based on the number of children under age 13. A Tribe must submit a declaration that certifies the number of Indian children, as defined in the 102-477 plan, under age 13 who reside on or near the reservation or tribal service area. The declaration must be included as an attachment to the 102-477 application and/or plan. The Tribal Lead Agency should use the "Child Count Declaration" format at Attachment C.The declaration must be signed by the governing body of the Tribe or an individual authorized to act for the applicant Tribe or organization. A tribal consortium must submit individual self-certified child count declarations signed by the governing body of the Tribe, or an individual authorized to act for the Tribe, for each of its members participating in the consortium. Because of the statutory "Special Rule for Indian Tribes in Alaska" under Tribal Mandatory Funding, some Alaska Native Regional Nonprofit Corporations will have to provide a separate child count certification for Discretionary Funding purposes. This count will consist of its self certified Tribal Mandatory Funding count, minus the child count number for any Alaska Tribal grantee in its Region which applies directly for Discretionary Funding. In instances where a Regional Corporation has separate child counts for Discretionary and Tribal Mandatory Funds, both counts may be reported on the declaration (see format at Attachment C). The Tribal Lead Agency may not count any children who are included in the child count of another CCDF Tribal Lead Agency. To ensure unduplicated child counts, a Tribal Lead Agency should confer with any other Tribal Lead Agency that has an overlapping or neighboring service area. Tribal Lead Agencies are advised that ACF will not accept declarations based on child counts that were conducted prior to July 1 of the previous year. For the application and/or plan that is due by July 1, 1999, the child count of children under age 13 must be completed no later than June 30, 1999 and no earlier than July 1, 1998. Important Note:
If a child count for children under age 13 is not included
as an attachment to the application and/or plan, ACF will adjust
the previous child count to reflect the change in counting children
under age 16 to only counting children under age 13. ACF will
calculate the adjusted child count by deducting 1/5 of the Tribal
Lead Agency's child count that was used to award FY 1999 CCDF
funds. The 1/5 reduction approximates the decrease from under
age 16 to under age 13 (3 years). This decrease represents about
1/5 of the total years used under the prior age threshold (under
age 16). |
General Application Requirements: |
Although 102-477 plans cover multi-year
periods, applicants must apply annually for CCDF
funds—this includes new and current 102-477 grantees. To
receive CCDF funding under a consolidated 102-477 plan, all tribal
grantees and tribal applicants must:
There is no required format for the application. However, the application must be signed by the tribal chairperson (or his/her designee) and must include the following information: 1. Funds Requested The amount of CCDF funds requested, based on the estimated CCDF amount for each applicant (see Attachment B "FY 2000 Tribal Estimates Chart"). 2. Child Count Declaration A signed declaration that certifies the number of Indian children, under age 13 for FY 2000 funding, who reside on or near the reservation or other tribal service area. The Tribal Lead Agency should use the Child Count Declaration format at Attachment C. Note: The child count self-certification process is explained under the "Funding Estimates and Allocation Formulas" section of this Program Instruction. Note: By applying for FY 2000 CCDF funds a Tribe agrees to follow the provisions of the Child Care and Development Block Grant Act of 1990, as amended, and applicable regulations at 45 CCDF Parts 98 and 99. Current grantees that apply for FY 2000 funds continue to be required to meet the assurances and certifications provided in the 102-477 plan for the remainder of the plan period. A new tribal applicant must include the required assurances and certifications as part of its plan submittal (see Attachment D). Plan Amendment:All current 102-477 grantees with plans approved beyond FY 2000 must submit a plan amendment by July 1, 1999 to demonstrate how they are addressing the requirement for coordination of services at 98.14(a). Specifically, the Tribal Lead Agency must describe the results of its coordination activities with agencies responsible for health (including the agency responsible for immunizations), education, employment services or workforce development, and the State Temporary Assistance to Needy Families agency and/or tribal Temporary Assistance to Needy Families agency—if the Tribe is operating its own Temporary Assistance to Needy Families program. We recommend that current 102-477 grantees
include this plan amendment in their FY 2000 CCDF funds application.
Note: The new requirement for coordination of services
will not be waived under a 102-477 plan (see Attachment
E). |
General Plan Requirements |
The CCDF program may be incorporated
into a P.L. 102-477 plan that covers multi-year periods. If an
applicant elects to include CCDF in a consolidated 102-477 plan,
the following CCDF requirements must be included in the
102-477 plan:
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Waivers: | Section 7 of P.L. 102-477 authorizes
the Secretary of the Department of Heath and Human Services to
waive and regulation, policy, or procedures requested by a Tribe,
as long as the waiver is not inconsistent with the purpose of
P.L. 102-477 or with provisions of the Child Care and Development
Block Grant Act, as amended. P.L. 102-477 does not provide authority
to waive any statutory provisions.
To obtain a waiver, the 102-477 plan must:
Waivers will be granted or denied on a case-by-case basis for each plan. Blanket waiver requests are not acceptable. See Attachment E for a list of statutory and regulatory requirements that will not be waived. |
Deadlines: | All CCDF application (and plans, if applicable) must be postmarked or hand delivered to the BIA no later than July 1, 1999. Any applications and plans postmarked after that date will not be accepted. Faxed copies will not be accepted. |
Submitting
the Materials: |
The original and 1 copy of the An
additional copy must be application (and plan, if applicable) sent to the: must be mailed or hand delivered to the: Bureau of Indian Affairs Administration on
Children, Youth |
Technical Assistance: |
Tribes should refer to the "Preparation of Tribal Plans, Pursuant to Public Law 102-477, PROPOSED GUIDANCE FOR TRIBAL DOCUMENTS" in completing a consolidated 102-477 plan. To obtain a copy of this document, or for questions related to overall operation of P.L. 102-477, please contact the Bureau of Indian Affairs at (202) 219-5270. Questions related to the CCDF program should be directed to the appropriate ACF Regional Office (Attachment A). |
Reporting Requirements: |
CCDF Tribal grantees with an approved 102-477 plan will receive their CCDF funding through the BIA. Therefore, program and financial reporting of CCDF funds awarded under a 102-477 consolidated plan will be made to the BIA. However, the expenditure and obligation of all CCDF funds awarded prior to a 102-477 plan approval will continue to be reported to ACF on the ACF-696-T financial reporting form. Similarly, program data on CCDF funds awarded prior to a 102-477 plan approval must be reported on the ACF-700 form. |
Paperwork Reduction Act: |
The Paperwork Reduction Act of 1980, as amended, requires that OMB approve all reporting and record keeping instruments. The information required to respond to this Program Instruction is approved under OMB Number 0970-0198 (expires 05/31/02). |
Patricia Montoya Associate Commissioner Administration on Children, Youth and Families |