February 3, 1998
Press Contact: Guy Lamolinara, Library of Congress (202) 707-9217
Library of Congress to Accept IFLA Vouchers for International Loans
The Library of Congress, the International Federation
of Library Associations (IFLA) and OCLC Inc. will begin a
pilot project to develop an electronic reimbursement system
for international interlibrary loans.
The project will explore ways to use OCLC's
Interlibrary-loan Fee Management (IFM) system to manage
reimbursements now made with plastic vouchers mailed with
loan requests. These vouchers are issued by the IFLA Office
for Universal Availability of Publications (UAP) and must be
transferred physically from one institution to another.
The pilot will substitute electronic accounting for physical
vouchers through use of credits in the OCLC fee-management
system.
The project is the result of discussions held at
the 5th International Interlending Conference in Aarhus,
Denmark, among representatives of the Library of Congress,
OCLC and IFLA and other interested institutions. The
discussions covered various objections by lenders to
handling physical vouchers in an age of electronic requests.
The Library suspended its foreign lending service for
budgetary reasons in 1993. It resumed lending in a limited
way in 1996 to a few foreign institutions, primarily those
that could make requests via OCLC and reimburse using
credits in the OCLC fee-management system.
The IFLA voucher scheme is based on a reusable plastic
voucher, originally intended to represent a standard
reimbursement for one loan or photocopy transaction.
Libraries purchase vouchers from the IFLA UAP office at a
set rate of U.S. $8 each. The requesting library encloses
one or more vouchers with an interlibrary loan request sent
to another country. The supplying library accepts the
vouchers in return for a completed transaction and retains
them for its own use in borrowing from abroad. Libraries
that supply more items than they request can redeem their
excess vouchers with the UAP office at their purchase value
of U.S. $8 each. The plastic vouchers can be reused until
redeemed.
The Library of Congress's Loan Division has agreed to
accept the vouchers in return for both interlibrary loans
and photocopies made in lieu of loan. Under the pilot, the
Library will periodically return accumulated vouchers to the
UAP office, where they will be exchanged for credit in the
OCLC system.
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PR 98-004
2/03/98
ISSN 0731-3527