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DCL-98-102 Sep 29, 1998
To All State IV-D Directors
Re: OCSE Operates Under New Computer System
Dear Colleague:
The Federal Office of Child Support Enforcement (OCSE) has started to operate under a new computer system. This system will no longer enable OCSE to accomodate States by accepting tapes or cartridges that are not Standard Label and which do not contain the data set name specified in earlier transmittals sent by OCSE. In the past, even though tapes and cartridges were supposed to be sent as Standard Label with the correct data set name, OCSE was able to work around any differences. Now, if a tape or cartridge is sent in a different format than that which we are expecting, it may mean a significant delay in the processing of state information, or the inability for OCSE to process the information at all. This is a situation which is no longer under our control.
Enclosed you will find the correct data set name, record length, and block size that states must use when submitting for each program. We also enclosed a form for your State to send with tapes and cartridges for each of the programs; EVS, Project 1099, Federal Offset Weekly updates/submission specifications for Federal Tax Refund and/or Administrative offset for py1999 (Exhibit N), and local address submission data (exhibit D). These transmittals must accompany each and every tape or cartridge that is sent to OCSE. We would like to stress, that if tapes or cartridges are not sent in correctly, we cannot guarantee that they will be processed. More importantly, we would again like to remind states that beginning January, 1999, all states must begin using electronic transmission via Connect:Direct NDM. Tapes and cartriges will no longer be accepted. PLEASE MAKE SURE THIS INFORMATION IS CONVEYED TO THOSE INDIVIDUALS LOCATED IN YOUR TECHNICAL DIVISION WHO ARE CREATING THE TAPE OR CARTRIDGE.
Enclosed you will also find a contact form to return with the name and number of the technical people in your state who actually create the tape/cartridge sent to OCSE. This will help us in answering any technical questions that may arise in a timely and accurate fashion. Please mail this form, or fax to OCSE on (202) 401-5553. Many changes have taken place in both the state and the Federal OCSE in the processing of data. The best
way to ensure that all data is processed in an accurate and timely fashion is to provide all correct information with each media transmission. We thank you for your cooperation, and feel that these extra efforts will help to make this program the best it can be. Please remember that as of January, 1999, all information must come in Connect:Direct NDM.
If you have any questions or concerns, please feel free to contact the Special Collections Unit, on (202) 401-9389.
Sincerely,
David Gray Ross Commissioner Office of Child Support EnforcementEnclosure(s)
EVS: All magnetic tapes, cartridges or NDM submitted by States to OCSE for certification to IRS for EVS MUST conform to the following specifications: DSN LRECL BLKSIZE RECFM UNIT PEVS.IRQSTT.stst 80 32000 FB TAPE PEVS.IRQSTC.stst 80 32000 FB CART PEVS.IRQSTT. = constant (for tapes) stst = state abbreviation and station PEVS.IRQSTC. = constant (for cartridges) stst = state abbreviation and station THE PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT:DIRECT/NDM 1. Format: ASCII Text File 2. Record Size: MUST BE 80 characters 3. PC Software: SIMPC version 6.0 (required) 4. Connect:Direct/NDM Contact OCSE at this time OR 1. Media Tape Cartridge 2. Configuration IBM 3480 Compatible - no compression 3. Character Code EBCIDIC 4. Recording Density 38,000 BPI 5. Labels MUST BE IBM Standard Label 6. Record Size (LRECL) MUST BE 80 characters fixed 7. Blocking Factor Must be 400 8. Block Size MUST ONLY BE 32,000 OR 1. Media Heavy Duty MYLAR magnetic data tape 2. Configuration IBM 9-track odd parity 3. Recording Density 6250 BPI 4. Labels MUST BE IBM Standard Label 5. Record Size (LRECL) MUST BE 80 characters fixed 6. Blocking Factor Must be 400 7. Block Size MUST ONLY BE 32,000 8. Character Code EBCIDIC PROJECT 1099: All magnetic tapes,cartridges or NDM submitted by States to OCSE for certification to IRS for 1099 MUST conform to the following specifications: DSN LRECL BLKSIZE RECFM UNIT PTNN.CLIENT.REQUEST.st.Dmmyy 80 32000 FB TAPE/ CART PTNN.CLIENT.REQUEST. = Constant st = State Abbreviation D = Constant mmyy = 2-Digit Month and Year THE PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT DIRECT 1. Format: ASCII Text File 2. Record Size: MUST BE 80 characters 3. PC Software: SIMPC version 6.0 (required) Connect:Direct/NDM Contact OCSE at this time OR 1. Media Tape Cartridge 2. Configuration 18 Tracks 3. Recording Density 38,000 BPI 4. Labels MUST BE IBM Standard Label 5. Record Size (LRECL) MUST BE 80 characters fixed 6. Block Size MUST ONLY BE 32,000 7. Data Code EBCIDIC OR 1. Media Heavy Duty MYLAR magnetic data tape 2. Configuration IBM 9-track odd parity 3. Recording Density 6250 BPI 4. Labels MUST BE IBM Standard Label 5. Record Size (LRECL) MUST BE 80 characters fixed 6. Block Size MUST ONLY BE 32,000 7. Data Code EBCIDIC 8. NO DATA COMPRESSION ON CARTRIDGES FEDERAL TAX REFUND OFFSET/ADMINISTRATIVE OFFSET/UPDATES: All magnetic tapes, cartridges or NDM submitted by States to OCSE for certification to IRS for the Federal Tax Refund Offset Program/FMS Administrative Offset MUST conform to the following specifications: DSN LRECL BLKSIZE RECFM UNIT PTAX.CLIENT.CONTACT.st.Dmmyy 220 8800 FB TAPE/ (Local Addresses) Cart PTAX.CLIENT.CONTACT = constant st = state abbreviation D = constant mmyy = 2 digit month and year THE PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT DIRECT 1. Format: ASCII Text File 2. Record Size: MUST BE 220 characters 3. PC Software: SIMPC version 6.0 (required) Connect:Direct/NDM Contact OCSE at this time OR 1. Media Tape Cartridge 2. Configuration 18 Tracks 3. Recording Density 38,000 BPI 4. Labels MUST BE IBM Standard Label 5. Record Size (LRECL) MUST BE 220characters fixed 6. Blocking factor MUST BE 40 7. Block Size MUST ONLY BE 8,800 8. Data Code EBCIDIC OR 1. Media Heavy Duty MYLAR magnetic data tape 2. Configuration IBM 9-track odd parity 3. Recording Density 6250 BPI 4. Labels MUST BE IBM Standard Label 5. Record Size (LRECL) MUST BE 220 characters fixed 6. Block Size MUST ONLY BE 8,800 7. Data Code EBCIDIC 8. NO DATA COMPRESSION ON CARTRIDGES DSN LRECL BLKSIZE RECFM UNIT PTAX.CLIENT.SUBMITAL.st.Dmmyy 245 31850 FB TAPE/ (Final Submittals /Administrative Offset- PY 1999) CART PTAX.CLIENT.SUBMITAL = constant st = state abbreviation D = constant mmyy = 2 digit month and year PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT DIRECT 1. Format: ASCII Text File 2. Record Size: MUST BE 245 characters 3. PC Software: SIMPC version 6.0 (required) Connect:Direct/NDM Contact OCSE at this time OR 1. Media Tape Cartridge 2. Configuration 18 Tracks 3. Recording Density 38,000 BPI 4. Labels MUST BE IBM Standard Label 5. Record Size (LRECL) MUST BE 245 characters fixed 6. Block Size MUST ONLY BE 31,850 7. Data Code EBCIDIC OR 1. Media Heavy Duty MYLAR magnetic data tape 2. Configuration IBM 9-track odd parity 3. Recording Density 6250 BPI 4. Labels MUST BE IBM Standard Label 5. Record Size (LRECL) MUST BE 245 characters fixed 6. Block Size MUST ONLY BE 31850 7. Data Code EBCIDIC 8. NO DATA COMPRESSION ON CARTRIDGES DSN LRECL BLKSIZE RECFM UNIT PTAX.CLIENT.UPDATE.st.Dmmyy 83 9545 FB TAPE/ CART (Updates until January 1999, after that States must use new 245 record length stated above, Exhibit N) PTAX.CLIENT.UPDATE = constant st = state abbreviation D = constant mmyy = 2 digit month and year PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT DIRECT 1. Format: ASCII Text File 2. Record Size: MUST BE 83 characters 3. PC Software: SIMPC version 6.0 (required) Connect:Direct/NDM Contact OCSE at this time OR 1. Media Tape Cartridge 2. Configuration 18 Tracks 3. Recording Density 38,000 BPI 4. Labels MUST BE IBM Standard Label 5. Record Size (LRECL) MUST BE 83 characters fixed 6. Block Size MUST ONLY BE 9545 7. Data Code EBCIDIC OR 1. Media Heavy Duty MYLAR magnetic data tape 2. Configuration IBM 9-track odd parity 3. Recording Density 6250 BPI 4. Labels MUST BE IBM Standard Label 5. Record Size (LRECL) MUST BE 83 characters fixed 6. Block Size MUST ONLY BE 9545 7. Data Code EBCIDIC 8. NO DATA COMPRESSION ON CARTRIDGES Contact Form For States to Send to OCSE Below please find the name and number of the person(s) responsible for the technical aspects of our program: STATE:____________________________________ EVS: Name:___________________________________________________________ Phone #:__________________________________________________________ PROJECT 1099: Name:____________________________________________________________ Phone #:___________________________________________________________ Federal Tax Refund Offset: Name:_____________________________________________________________ Phone #:____________________________________________________________ WITHDRAWL OF PASSPORT DENIAL: Name:_______________________________________________________________ Phone #:______________________________________________________________
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