Statistical Report
General Information
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Federal Case Registry
Release 07-01 - Minor: June 1, 2007
Release Specifications
March 1, 2007
1.0 IMPLEMENT PROACTIVE MATCHING WITH SVES (OCSE Ref #2180)
1.1 Summary of Changes
The Federal Case Registry (FCR) is being enhanced to allow States the option to receive, through the proactive matching process, Title II, Title XVI and Prisoner Locate data from SVES (State Verification Exchange System) for persons in IV-D cases in which no family violence is indicated.
1.2 Background
As part of the Continuous Service Improvement (CSI) Locate Sources Initiative, the Federal Office of Child Support Enforcement (OCSE) is researching ways of improving and expanding locate information provided by the Federal Parent Locator Service (FPLS). States have expressed an interest in receiving proactive matches from SVES, which is expected to help States learn more quickly about changes in benefits and eligibility for Social Security Administration (SSA) that affect child support case participants.
1.3 Description of Changes
A SVES State will have the option to receive Title II, Title XVI and Prisoner Locate Responses from the new SVES Proactive Match interface. When a Person Add or Person Change record is received by the FCR, the new interface will create a SVES Proactive Match Request for a person with a verified Social Security number (SSN) in a IV-D case with no family violence indicated, when the participant type is 'PF' (Putative Father) or 'NP' (Non-custodial Parent). The State will have the option to also receive SVES Proactive Matches for IV-D case participant types 'CP' (Custodial Party) and/or 'CH' (Child). 'CH' Participant Types will only be sent to SVES Title II for matching. All other participant types will be sent to SVES for Title II, Title XVI, and Prisoner matching.
The FCR will return only positive SVES Proactive Matches in SVES response record formats (Record Identifier 'FK') with address and benefit information. States will receive FCR SVES Title II (E05), Title XVI (E06), and/or Prisoner (E07) Locate Response Records.
The FCR will not return a negative locate response, FCR SVES Not Found Response (E10), in the SVES Proactive Match process.
Two new fields will be added to the SVES response records in filler areas: SVES Match Type and Participant Type. The SVES Match Type field will be added to position 3. It will contain a value of 'P' to indicate that the response is a result of a SVES Proactive Match Request or a value of 'L' when the response is the result of a SVES Locate Request. The Participant Type field will be added to positions 911-912. The Participant Type field will be present on SVES Proactive Matches. For Locate Requests, the Participant Type field will contain spaces.
A SVES State can continue to request a SVES Locate if the Locate Request Type is 'CS' (Child Support Request for IV-D purposes), and the Locate Source field contains 'ALL' or 'E01' (SSA) in the FCR Input Person/Locate Request Record. The SVES Proactive Match Request will be suppressed if a State requests a SVES Locate and the request is made in conjunction with an Add or Change Person transaction.
1.4 Impact on States
States that choose to participate in the SVES Proactive Matching must also elect to receive SVES Locates. They must also be able to receive and process the FCR SVES (Record Identifier 'FK') Title II (E05), Title XVI (E06), Prisoner (E07), and Not Found (E10) Locate Response Records.
SVES Proactive Matching uses the same response record layouts as SVES Locate (Record Identifier 'FK'). However, two new fields (SVES Match Type and Participant Type) have been added to the filler area to identify the response as a SVES Proactive Match, and to identify the participant.
To participate, States must complete the "FCR State Verification and Exchange System (SVES) Locate and Proactive Match Election Form". This form is divided into two sections:
- SVES Locate Search Option, and
- SVES Proactive Match Search Option.
The form is displayed in Figure 1-1 on the next page.
States that have not participated in the locate search option before must complete the entire form and indicate when they will be ready to receive SVES Locate Responses. States currently accepting SVES locate search records must complete the proactive match section of the form to participate in SVES Proactive Matching.
When a State is ready to begin accepting SVES Proactive Matches, the completed form must be sent to the FCR Options Coordinator, as indicated below. Proactive matching will take effect as soon as the form is entered into the FCR.
The completed form should be mailed to:
Joan O'Connor
Department of Health and Human Services
Administration for Children and Families
Office of Child Support Enforcement
Federal Parent Locator Service, 4th floor
370 L'Enfant Promenade, S.W.
Washington, DC 20447
Forms may also be faxed to Joan O'Connor at 202-401-5553 or 202-401-5647.
Figure 1-1: FCR State Verification and Exchange System (SVES) Locate and Proactive Match Election Form
1.5 Output Record Specification
Refer to Chart A-1, "FCR SVES Title II Locate Response Record", Chart A-2, "FCR SVES Title XVI Locate Response Record", Chart A-3, "FCR SVES Prisoner Locate Response Record", and Chart A-4, "FCR SVES Not Found Response Record", for the revised record layouts reflecting this change.
The material that is highlighted indicates the changes to the existing record layout.
Table of Contents
2.0 FILTER NEGATIVE LOCATE RESPONSES (OCSE REF #2182)
2.1 Summary of Changes
The FCR is being modified to provide States with the option to suppress negative (no record found) locate responses for Locate Response Type 'CS' (Child Support Request for IV-D purposes). The enhancement also provides a further option to override the suppression if a negative response is the last response of a group, so that a Locate Closed Indicator can be returned.
2.2 Background
In response to requests from States, this enhancement will reduce the number of negative locate responses being returned to States. This change will result in reduced State CPU processing time and worker alerts, thereby saving workers time, since they will not have to review old data.
2.3 Description of Changes
Filtering locate responses will apply only to Locate Request Type 'CS' (Child Support Request for IV-D purposes). All other Locate Request types, (AD – Adoption/Foster Care, CV – Custody and Visitation, LC – Locate Only, and PK – Parental Kidnapping), will not be suppressed.
A State must choose to suppress negative locate responses by completing the "Filter Negative Locate Responses Election Form", shown in Figure 2-1. When a State elects to suppress negative locate responses, the following locate responses will not be returned to the State:
- FCR NDNH Locate/Proactive Match Response Record (Record Identifier 'FN') withFCR NDNH Locate/Proactive Match Response Record (Record Identifier 'FN') with
- NDNH Match Type 'L' (NDNH Locate Request Response),
- Locate Source Response Agency Code 'H01', and
- Locate Response Code '10' (NDNH does not have the SSN on file, or the submitter of this CS-type Locate Request provided the only information on file for the SSN and has not requested its return).
- FCR SVES Not Found Response Record (Record Identifier 'FK') with
- Locate Source Response Agency Code 'E10', and
- Locate Response Code '10' (The Locate source does not have the SSN on file).
- FCR Locate Response Record (Record Identifier 'FF'):
- Locate Response Code '10' (The Locate source does not have the SSN on file) for Locate Source Response Agency Codes: A01 (DoD), A02 (FBI), A03 (NSA), C01 (IRS non-1099), E01 (SSA), and F01 (DVA).
- Locate Response Code '22' (No record of earning) for Locate Source Response Agency Code E01 (SSA).
The following Locate Response codes will still be returned to the submitter for all Locate Sources:
- '06' (FCR case type change from IV-D to Non IV-D, person deleted from case or case closed), and
- '39' (disclosure prohibited – person is associated with family violence)
The FCR will offer States an additional option to continue to receive a negative locate response record if it is the last locate response for a Locate Request. Under these circumstances, the State will receive the Locate Closed Indicator (position 353) on the last negative Locate Response.
2.4 Impact on States
To filter negative Locate Responses or to receive the Locate Closed Indicator, States must complete the "Filter Negative Locate Responses Election Form" shown in Figure 2-1.
States that use the Locate Closed Indicator field in processing responses should elect to continue receiving this field on a negative Locate Response. Otherwise, they will not receive the Locate Closed Indicator, thus impacting their response processing.
States must complete the form and choose one or both of the options presented. Filtering will take effect as soon as the form is entered into the FCR.
The completed form should be mailed to:
Joan O'Connor
Department of Health and Human Services
Administration for Children and Families
Office of Child Support Enforcement
Federal Parent Locator Service, 4th floor
370 L'Enfant Promenade, S.W.
Washington, DC 20447
Forms may also be faxed to Joan O'Connor at 202-401-5553 or 202-401-5647.
Figure 2-1: Filter Negative Locate Responses Election Form
2.5 Output Record Specification
There are no output record changes.
Table of Contents
3.0 PROVIDE DMDC SPONSOR INFORMATION (OCSE REF #2191)
3.1 Summary of Changes
The FCR-DMDC Match process is being modified to return information relating to the sponsor of the child if the sponsor is coded as 'Other' (that is, not 'CP', 'NCP' or 'PF').
3.2 Background
This change is being made to provide additional identifying information relating to the child's medical coverage sponsor when the sponsor has been identified as 'Other'. Without more meaningful information, the responses with a sponsor code of 'Other' are of limited value.
3.3 Description of Changes
When the FCR-DMDC Proactive Match Response Record (Record Identifier 'FW'), CH Medical Coverage Sponsor Code (position 137) contains a '4' (Other), a new field labeled CH Sponsor Relationship Code (position 521), will contain a code to describe the relationship of the child to the sponsor. Otherwise, the field contains spaces. The CH Sponsor Relationship Code values are:
- Child
- Foster Child
- Pre-Adoptive Child
- Ward
- Stepchild
- Self (an adult child who is in the military)
- Spouse (an adult child who is married to a military member)
- Other/Unknown
When the CH Sponsor Relationship Code (position 521) contains either a '1' (Child), '2' (Foster Child), '3' (Pre-Adoptive Child), or '4' (Ward), the following additional new fields will also be provided:
- CH Sponsor SSN (position 522-530)
- CH Sponsor Last Name (position 531-560)
- CH Sponsor First Name (position 561-576)
- CH Sponsor Middle Name (position 577-592)
- CH Sponsor Last Name Suffix (position 593-596)
3.4 Impact on States
The FCR will return the specified additional information on sponsors. Because the new fields will be located in existing filler areas, State programming changes are not required until States are ready to accept the new data elements. The file record length is not changing.
3.5 Output Record Specification
Refer to Chart A-5, "FCR DMDC Proactive Match Response Record", for the revised record layout for this change. The material that is highlighted indicates the changes to the existing record layout.
Table of Contents
4.0 RETURN ERROR/WARNING CODES FOR 'AD', 'PK', AND 'CV' LOCATE TYPES THAT INCLUDE NSA (OCSE REF #2227)
4.1 Summary of Changes
The FCR is being modified to return an appropriate error or warning message when 'AD' (Adoption/Foster Care), 'PK' (Parental Kidnapping), and 'CV' (Custody and Visitation) Locates include a request for NSA (National Security Agency).
4.2 Background
NSA Locate Requests were implemented as part of Release 06-01. However, Locate Requests for types 'AD', 'PK', and 'CV' cannot be sent to NSA.
4.3 Description of Changes
If NSA is requested along with one or more agencies on a Locate Request for request types 'AD', 'PK', or 'CV', warning code 'LW002' (Locate Source Not Available for Locate Request Type) will be returned to the State.
If 'ALL' is the requested agency for request types 'AD', 'PK', or 'CV', warning code 'LW002' will be returned to the State.
If NSA is the only agency requested, error code 'TE027' (Invalid Locate Source Code) will be returned to the State and the Locate request transaction will be rejected.
4.4 Impact on States
States will receive the appropriate error or warning code when NSA is part of a Locate Request for 'AD', 'PK', or 'CV'.
Chart 4-1, "FCR Record Error and Warning Codes", displays the warning and error codes 'LW002' and 'TE027' and includes the additional meanings relating to NSA.
CHART 4-1: FCR RECORD ERROR AND WARNING CODES
| Error Code |
Record Type |
Error Message and Description |
| LW002 |
FP |
Locate Source not available for Locate Request Type.
Locate Source Code 'C01' (IRS) is not returned when the Locate Request Type is 'AD', 'CV', 'LC' or 'PK' and Locate Source 1 is equal to 'ALL'.
Locate Source Code 'A03' (NSA) is not returned when the Locate Request type is 'AD', 'CV' or 'PK' and Locate Source 1 is equal to 'ALL' or if 'A03' is present in one of the Locate Source fields. |
| TE027 |
FP |
Invalid Locate Source Code.
An exception to one of the following conditions was found:
- If the Locate Request Type is equal to 'AD', 'CV', 'LC' or 'PK', the Locate Source Code cannot equal 'C01'.
- If the Locate Request Type is equal to 'AD', 'CV', or 'PK', and Locate Sources 2 through 8 are blank, Locate Source 1 cannot equal 'A03' (NSA).
- Locate Source 1 must be equal to 'ALL', 'A01', 'A02', 'A03, 'C01', 'E01', 'F01', 'H01' or spaces.
- Locate Source 2 through Locate Source 8 must be equal to 'A01', 'A02', 'A03, 'C01', 'E01', 'F01', 'H01' or spaces.
Note: This rejects the invalid Locate Source only. If other valid actions (e.g., add the person to the case or initiate a Locate for other sources requested) can be taken on the record, processing will continue |
4.5 Output Record Specification
There are no output record changes.
Table of Contents
5.0 RETURN ALTERNATE NDNH SSN/NAME VALIDATION CODES (OCSE REF #2228)
5.1 Summary of Changes
The FCR NDNH Locate and Proactive Match processes are being modified to return records that contain a code indicating that the SSN/Name combination was not verified at SSA, but successfully passed a name matching routine used by NDNH.
5.2 Background
Previously, unverified NDNH records (W-4, QW, and UI) were not used by the FCR NDNH Locate or Proactive Match processes. These unverified NDNH records are now being processed through a name-matching routine. Records that match SSA on the SSN, using a name derived by the name-matching routine, are given a confidence score. Records with high confidence scores will now be used for FCR NDNH Locate and Proactive Matching.
5.3 Description of Changes
The NDNH unverified file is being added to the FCR NDNH Locate and Proactive Matching processes. Unverified records with a confidence score matching or exceeding a specified threshold will be returned on a Locate or Proactive Match Response. A Locate Response Code of '48' (Unverified SSN/Name Combination with Probable Name Match) on the FCR NDNH Locate/Proactive Match Response Record (Record Identifier 'FN') will be used to identify these unverified matches being returned to the State. The name that was submitted on the NDNH record will be returned in the process.
5.4 Impact on States
States will see an increase in FCR NDNH Locate/Proactive Match Response records, because the NDNH unverified records with successful name match are being added to the process. A new Locate Response Code value of '48' (positions 375-376) will be set on the FCR NDNH Locate/Proactive Match Response Record (Record Identifier 'FN') to identify these records. The new Locate Response Code will allow States to monitor and/or perform additional follow up if needed.
5.5 Output Record Specification
Refer to Chart A-6, "FCR NDNH Locate/Proactive Match Response Record", for the revised record layout for this change. The material that is highlighted indicates the changes to the existing record layout.
Table of Contents
6.0 RETURN INSURANCE MATCH OUTPUT TO STATE CHILD SUPPORT ENFORCEMENT AGENCIES (OCSE REF #2235)
6.1 Summary of Changes
The Federal Case Registry (FCR) is being modified to return new, two-part FCR Insurance Match Response records that contain the results of matches between persons on the Federal Offset File and insurance company databases.
6.2 Background
Section 7306 of the Deficit Reduction Act of 2005 amended Section 452 of the Social Security Act to authorize OCSE, through the FPLS, to compare information concerning individuals owing past-due child support with information maintained by insurers (or their agents) concerning insurance claims, settlements, awards, and payments, and return the matches to the State agencies responsible for collecting the past-due child support.
6.3 Description of Changes
The FCR will send two corresponding Insurance Match Response records to States when a successful match is identified with an insurance company. The Insurance Match Response record pairing will be part of the standard FCR Locate Response Batch output to States. A new, unique Record Identifier, 'IM', will be used to identify the Insurance Match Response records along with a sub-identifier to distinguish Record 1 from Record 2 formats. The standard record length of 920 bytes will be used for each record.
6.4 Impact on States
States will not receive the Insurance Match records until they choose to participate. States that choose to participate in the Insurance Match will need programming changes to accept and process the new FCR Insurance Match Response record layouts. OCSE will initially suppress the insurance match process for all States. To notify OCSE that your State is ready to participate in the Insurance Match, refer to the Release 07-01 Federal Offset Specifications, Part 1.0, "Create New Exclusion Indicator for Insurance Match (OCSE 2149)."
The FCR Response Trailer Record is revised and includes a new field, "Insurance Match Response Records," in field position 222-229.
6.5 Output Record Specification
Refer to Chart A-7 and A-8, "FCR Insurance Match Response Record – Part 1 and Part 2" for the new record layouts and Chart A-9, "FCR Response Trailer Record", for the changes in the trailer record layout.
Table of Contents
APPENDICES
A. FCR OUTPUT RESPONSE RECORDS
This appendix contains the record specifications for the FCR Output Response Records that are affected by the changes that were made for this release.
Charts A-1 through A-9 present the entire record layout for each of the records affected, with the changes highlighted in turquoise.
CHART A-1: FCR SVES TITLE II LOCATE RESPONSE RECORD
| Field Name |
Location |
Length |
A/N |
Comments |
| Record Identifier |
1-2 |
2 |
A/N |
This field contains the characters 'FK'. |
| SVES Match-Type |
3 |
1 |
A/N |
This field contains a value to indicate the action that initiated
the generation of this record:
- L –
- SVES Locate Request Record
- P –
- SVES Proactive Match Request Record
|
| Filler |
4-18 |
15 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Transmitter State/Territory Code |
19-20 |
2 |
A/N |
This field contains the two-digit numeric FIPS Code of the state or territory that transmitted the Locate Request to the FCR System. |
| Filler |
21-60 |
40 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Source Response Agency Code |
61-63 |
3 |
A/N |
This field contains the code 'E05' to identify the Title II Locate Source. |
| Title II First Name |
64-73 |
10 |
A/N |
This field contains the first name of the Title II beneficiary that was returned from SVES. |
| Title II Middle Initial |
74 |
1 |
A/N |
This field contains the middle initial of the Title II beneficiary that was returned from SVES. |
| Title II Last Name |
75-86 |
12 |
A/N |
This field contains the last name of the Title II beneficiary that was returned from SVES. |
| Title II Sex Code |
87 |
1 |
A |
This field contains one of the following values:
- F –
- Female
- M –
- Male
- U –
- Unknown
|
| Title II Date of Birth |
88-95 |
8 |
A/N |
This field contains the date of birth of the beneficiary that was returned from SVES. The date is in CCYYMMDD format. If this field is found without a properly formatted valid date, it will then contain spaces. |
| Title II Date of Death |
96-103 |
8 |
A/N |
This field contains the date of death of the beneficiary that was returned from SVES. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces.
If SSA's records contained '00' in the day portion of the date, the FCR System returns '01' in the day portion of the Title II Date of Death field. |
| Filler |
104-118 |
15 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Residence Address Line 1 |
119-158 |
40 |
A/N |
This field contains the edited street address that was supplied by SVES. The three edited street address lines (Residence Address Lines 1 through 3) are top-justified as follows:
- Beneficiary's name and non-standard address information (if present in the input address) followed by:
- The urbanization name for Puerto Rican addresses (if present in the input address and if requiring URB) followed by:
- The standardized and scrubbed street address line
If no address was returned, these fields contain spaces. |
| Residence Address Line 2 |
159-198 |
40 |
A/N |
| Residence Address Line 3 |
199-238 |
40 |
A/N |
| Residence Address City |
239-254 |
16 |
A/N |
This field contains the city of residence that is associated with the address. If no city is available, this field contains spaces. |
| Residence Address State |
255-256 |
2 |
A/N |
This field contains the state that is associated with the beneficiary's address of residence.
If no state is available, this field contains spaces. |
| Residence Zip Code |
257-265 |
9 |
A/N |
This field contains the beneficiary's address of residence Zip Code that was returned in the Locate Response.
If no Zip Code is available, this field contains spaces. |
| Residence Address Scrub Indicator 1 |
266-267 |
2 |
A/N |
The first Residence Address Scrub Code represents the general status of the address. It is always present on the Response Record.
This field contains an address scrub code to indicate the results of the address editing:
- BA –
- Bad address. FINALIST determined it to be an undeliverable address. The address is left unchanged.
- CH –
- Changed address. The address was corrected and is considered by FINALIST to be deliverable.
- EA –
- Empty address. No address is present on the record. The address was not provided by the Locate source.
- GA –
- Good address. FINALIST has determined it to be a deliverable address.
|
| Residence Address Scrub Indicator 2 |
268-269 |
2 |
A/N |
This field contains a value to further define the results of the address editing of the residence address information returned
in the response. Success or failure of address correction attempts is indicated by the value of the Residence Address Scrub Indicator 1.
If the Residence Address Scrub Indicator 1 is 'BA', this field contains one of the following values:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was attempted.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require
a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted but failed.
If the Residence Address Scrub Indicator 1 is 'CH', this field contains one of these codes:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is missing. In PO Box
addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was successful.
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ –
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was successful.
- NC –
- Non-determined city name. Correction of the city name was successful.
If the Residence Address Scrub Indicator 1 contains 'EA' or 'GA', this field contains spaces. |
| Residence Address Scrub Indicator 3 |
270-271 |
2 |
A/N |
This field contains a value to further define the results of the scrubbing for the residence address information returned
in the response:
If the Residence Address Scrub Indicator 1 is 'BA', this field contains one of these codes:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was attempted
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted but failed.
- Spaces –
- No additional errors were detected.
If the Residence Address Scrub Indicator 1 is 'CH', this field contains one of these codes:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was successful.
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ –
- Corrected Zip Code. Correction of the Zip Code was successful
- MA –
- Mismatched address: The street name is not found in the city (the address may be deliverable because some addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was successful.
- NC –
- Non-determined city name. Correction of the city name was successful.
- Spaces -
- No additional errors were detected
If the Residence Address Scrub Indicator 1 contains 'EA' or 'GA', this field contains spaces. |
| Filler |
272-273 |
2 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Submitted First Name |
274-285 |
12 |
A/N |
This field contains the first name that was provided by the submitter of the Locate Request. |
| Submitted Middle Initial |
286 |
1 |
A/N |
This field contains the middle initial that was provided by the submitter of the Locate Request. |
| Submitted Last Name |
287-305 |
19 |
A/N |
This field contains the last name that was provided by the submitter of the Locate Request. |
| Submitted Date of Birth |
306-313 |
8 |
A/N |
This field contains the information that was provided by the submitter of the Locate Request.
If the date of birth that was submitted is different from the date of birth on SSA's records, this field contains SSA's recorded date of birth for the person. |
| SSN |
314-322 |
9 |
A/N |
This field contains the Social Security Number that was provided by the submitter of the Locate Request. |
| Member ID |
323-337 |
15 |
A/N |
This field contains the Member ID that was provided by the submitter of the Locate Request. |
| User Field |
338-352 |
15 |
A/N |
This field contains the User Field that was provided by the submitter of the Locate Request. |
| Locate Closed Indicator |
353 |
1 |
A |
If this is the last Locate Response returned for the Locate Request, this field contains a 'C'.
If it is not the last Locate Response for this person for this requestor, this field contains a space. |
| Filler |
354-355 |
2 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| FIPS County Code |
356-358 |
3 |
A/N |
This field contains the FIPS County Code
that was provided by the submitter of the Locate Request. |
| Filler |
359-363 |
5 |
A/N |
This field is reserved for future use.
For the current version, it is spaces. |
| Locate Request Type |
364-365 |
2 |
A/N |
This field contains the Locate Request
Type that was provided by the submitter of the Locate Request. |
| Filler |
366-374 |
9 |
A/N |
This field is reserved for future use.
For the current version, it is spaces. |
| Locate Response Code |
375-376 |
2 |
A/N |
This field contains a value to clarify the response that was returned from SVES:
- 09 –
- SVES Database is inaccessible for the person.
- Spaces –
- Locate information returned to state.
|
| Multiple SSN Indicator |
377 |
1 |
A/N |
This field contains a value to indicate if the SSN that was used in the SVES match is a multiple SSN:
- M –
- Additional/multiple SSN
- X –
- Multiple SSN from Corrected SSN
- Spaces –
- Original SSN
If this field is an 'M' or 'X', the SSN that was used in the match is in the Multiple SSN field. |
| Multiple SSN |
378-386 |
9 |
A/N |
If the SSA SSN verification routines identified one or more multiple valid SSNs for the person, an additional valid
SSN is in this field.
If the Multiple SSN Indicator is an 'M' or 'X', this field contains the Multiple SSN that was used in the match. The SSN in this field
is different from the SSN in the SSN field. |
| CAN and BIC |
387-398 |
12 |
A/N |
This field contains the Claim Account Number (CAN) and the Beneficiary Identification Code (BIC). The BIC is the
last three positions of the field. Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions. |
| State Code |
399-400 |
2 |
A/N |
This field contains the two-character FIPS state code of the state that is responsible for any mandatory or optional
supplementation payment. The code represents the state of residence unless another state has jurisdiction.
If no state is available, this field contains spaces. |
| County Code |
401-403 |
3 |
A/N |
This field contains the three-character FIPS County Code of the county that is responsible for any mandatory
or optional supplementation payment. The code represents the county of residence unless another county has jurisdiction.
If no county is available, this field contains spaces. |
| Direct Deposit Indicator |
404 |
1 |
A |
This field contains one of the following values:
- C –
- Checking
- S –
- Savings
- Space –
- None
|
| LAF Code |
405-406 |
2 |
A/N |
This field contains a value for the Ledger Account File Code, which reflects the MBR payment status for this beneficiary.
Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions. |
| Deferred Payment Date |
407-412 |
6 |
A/N |
This field contains the date in CCYYMM format that the first or next deferred payment can be made.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Date of Initial Title II Entitlement |
413-418 |
6 |
A/N |
This field contains the date that the beneficiary was originally eligible for Title II benefits. The date is in CCYYMM
format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Date of Current Title II Entitlement |
419-424 |
6 |
A/N |
This field contains the date that the beneficiary became eligible for Title II benefits for the current period of entitlement.
The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Date of Title II Suspension or Termination |
425-430 |
6 |
A/N |
This field contains the date that the event that caused the suspension or termination of Title II benefits occurred.
The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Net Monthly Title II Benefit |
431-436 |
6 |
N |
This field contains the Net Monthly Benefit amount in $$$$¢¢ format. The Net Monthly Benefit represents
the benefit amount that is payable after all deductions have been taken.
If no amount is available, this field contains zeros. |
| HI Option Code |
437 |
1 |
A/N |
This field contains a Health Insurance:
(HI) Option code:
- C –
- None (cessation)
- D –
- None (denied)
- E –
- Yes (automatic)
- F –
- None (invalid enrollment)
- G –
- Yes (good cause)
- H –
- None (not eligible or did not enroll)
- P –
- Railroad
- R –
- None (refused)
- S –
- None (no longer under renal disease provision)
- T –
- None (terminated for nonpayment of premiums)
- W –
- None (withdrawal)
- X –
- None (Title II termination)
- Y –
- Supplemental insurance (Part B) premium is payable
If no HI code is available, this field contains a space. |
| HI Start Date |
438-443 |
6 |
A/N |
This field contains the date that the beneficiary became eligible for health insurance. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| HI Stop Date |
444-449 |
6 |
A/N |
This field contains the date that the beneficiary's health insurance benefits ended. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SMI Option Code |
450 |
1 |
A/N |
This field contains a Supplemental Medical Insurance (SMI) Code:
- C –
- No (cessation)
- D –
- No (denied)
- F –
- No (terminated)
- G –
- Yes (good cause)
- N –
- No (no response)
- P –
- Railroad
- R –
- No (refused)
- S –
- No (no longer under the renal disease provision)
- T –
- No (terminated for non-payment)
- W –
- No (withdrawal)
- Y –
- Yes
If no code is available, this field contains a space. |
| SMI Start Date |
451-456 |
6 |
A/N |
This field contains the first month of coverage date that the beneficiary became eligible for SMI.
The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SMI Stop Date |
457-462 |
6 |
A/N |
This field contains the last month of coverage date of the beneficiary's SMI benefits. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Category of Assistance |
463 |
1 |
A/N |
This is field contains a state exchange
categorical assistance code:
- A –
- Aged
- B –
- Blind
- C –
- AFDC
- D –
- Disabled
- F –
- Food Stamps
- H –
- Health maintenance
- I –
- Income Maintenance
- J –
- AFDC and Food Stamps
- K –
- Food Stamps and Medicaid
- N –
- Title XIX Medicaid eligibility
- P –
- Child Support Enforcement
- S –
- Statement of Consent
- U –
- Unemployment Compensation
If no category is available, this field contains a space. |
| Black Lung Entitlement Code |
464 |
1 |
A/N |
This field contains a value to indicates
Black Lung entitlement:
- D –
- Death termination
- E –
- Entitled
- N –
- Nonpayment
- P –
- Pending entitlement
- T –
- Terminated (other than death)
If no code is available, this field contains a space. |
| Black Lung Payment Amount |
465-470 |
6 |
N |
This field contains the Black Lung Payment Amount in $$$$¢¢ format.
If no amount is available, this field contains zeros. |
| Railroad Indicator |
471 |
1 |
A/N |
This field contains a Railroad Indicator code:
- A –
- Active claim
- T –
- Terminated claim
- S –
- Currently suspended
If no code is available, this field contains a space. |
| MBC Number of Entries |
472 |
1 |
N |
This field contains the number of occurrences of the historical payment fields: MBC Date, MBC Amount,
and MBC Type. This field contains a value from '0' through '8'. |
| MBC Date 1 |
473-478 |
6 |
A/N |
This field contains the first Monthly Benefit Credited (MBC) Date. The date is in CCYYMM format. The
MBC amount is paid in the month after this date.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| MBC Amount 1 |
479-484 |
6 |
N |
This field contains the first MBC amount in $$$$¢¢ format. The monthly Title II benefit
is due after any appropriate dollar rounding (considering a deductible of the SMI premium) but prior to the actual collection of any
obligation of the beneficiary (including the SMI premium). This amount may appear after an individual dies. States need to check
the LAF Code and MBC Type to determine if a payment was issued.
If no amount is available, this field contains zeros. |
| MBC Type 1 |
485 |
1 |
A/N |
This field contains one of the following values:
- C –
- Benefits paid
- E –
- Benefits not paid, due to delayed/pending or suspense
- N –
- Benefits not paid
- Space –
- Benefits not paid or not applicable
|
| MBC Date 2 |
486-491 |
6 |
A/N |
This field contains the second MBC date. The date is in CCYYMM format.
The MBC amount is paid in the month after this date.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| MBC Amount 2 |
492-497 |
6 |
N |
This field contains the second MBC amount in $$$$¢¢ format.
If no amount is available, this field contains zeros. |
| MBC Type 2 |
498 |
1 |
A/N |
This field contains one of the codes listed for the MBC Type 1.
If no code is available, this field contains spaces. |
| MBC Date 3 |
499-504 |
6 |
A/N |
This field contains the third MBC date. The date is in CCYYMM format.
The MBC amount is paid in the month after this date.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| MBC Amount 3 |
505-510 |
6 |
N |
This field contains the third MBC amount in $$$$¢¢ format.
If no amount is available, this field contains zeros. |
| MBC Type 3 |
511 |
1 |
A/N |
This field contains one of the codes listed for the MBC Type 1.
If no code is available, this field contains spaces. |
| MBC Date 4 |
512-517 |
6 |
A/N |
This field contains the fourth MBC date. The date is in CCYYMM format.
The MBC amount is paid in the month after this date.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| MBC Amount 4 |
518-523 |
6 |
N |
This field contains the fourth MBC amount in $$$$¢¢ format.
If no amount is available, this field contains zeros. |
| MBC Type 4 |
524 |
1 |
A/N |
This field contains one of the codes listed for the MBC Type 1.
If no code is available, this field contains spaces. |
| MBC Date 5 |
525-530 |
6 |
A/N |
This field contains the fifth MBC date. The date is in CCYYMM format.
The MBC amount is paid in the month after this date.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| MBC Amount 5 |
531-536 |
6 |
N |
This field contains the fifth MBC amount in $$$$¢¢ format.
If no amount is available, this field contains zeros. |
| MBC Type 5 |
537 |
1 |
A/N |
This field contains one of the codes listed for the MBC Type 1.
If no code is available, this field contains spaces. |
| MBC Date 6 |
538-543 |
6 |
A/N |
This field contains the sixth MBC date. The date is in CCYYMM format.
The MBC amount is paid in the month after this date.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| MBC Amount 6 |
544-549 |
6 |
N |
This field contains the sixth MBC amount in $$$$¢¢ format.
If no amount is available, this field contains zeros. |
| MBC Type 6 |
550 |
1 |
A/N |
This field contains one of the codes listed for the MBC Type 1.
If no code is available, this field contains spaces. |
| MBC Date 7 |
551-556 |
6 |
A/N |
This field contains the seventh MBC date. The date is in CCYYMM format.
The MBC amount is paid in the month after this date.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| MBC Amount 7 |
557-562 |
6 |
N |
This field contains the seventh MBC amount in $$$$¢¢ format.
If no amount is available, this field contains zeros. |
| MBC Type 7 |
563 |
1 |
A/N |
This field contains one of the codes listed for the MBC Type 1.
If no code is available, this field contains spaces. |
| MBC Date 8 |
564-569 |
6 |
A/N |
This field contains the eighth MBC date. The date is in CCYYMM format.
The MBC amount is paid in the month after this date.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| MBC Amount 8 |
570-575 |
6 |
N |
This field contains the eighth MBC amount in $$$$¢¢ format.
If no amount is available, this field contains zeros. |
| MBC Type 8 |
576 |
1 |
A/N |
This field contains one of the codes listed for the MBC Type 1.
If no code is available, this field contains spaces. |
| Filler |
577-910 |
334 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Participant Type |
911-912 |
2 |
A/N |
This field contains a value to define the person's Participant Type on the SVES Proactive Match Request:
- CH –
- Child
- CP –
- Custodial Party
- NP –
- Non-custodial Parent
- PF –
- Putative Father
This field contains spaces on a SVES Locate Request. |
| Filler |
913-918 |
6 |
A/N |
Reserved for FCR processing. This field contains spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field contains the two-digit numeric FIPS State Code of the state that will receive the response |
Table of Contents
CHART A-2: FCR SVES TITLE II LOCATE RESPONSE RECORD
| Field Name |
Location |
Length |
A/N |
Comments |
| Record Identifier |
1-2 |
2 |
A/N |
This field contains the characters 'FK'. |
| SVES Match-Type |
3 |
1 |
A/N |
This field contains a value to indicate the action that initiated the generation of this record:
- L –
- SVES Locate Request Record
- P –
- SVES Proactive Match Request Record.
|
| Filler |
4-18 |
15 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Transmitter State/Territory Code |
19-20 |
2 |
A/N |
This field contains the two-digit numeric FIPS Code of the state or territory that transmitted
the Locate Request to the FCR System. |
| Filler |
21-60 |
40 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Source Response Agency Code |
61-63 |
3 |
A/N |
This field contains the code 'E06' to identify the Title XVI Locate source. |
| Other Name |
64-69 |
6 |
A/N |
This field contains any other name that is used by the recipient.
If no name is available, this field contains spaces. |
| Title XVI First Name |
70-79 |
10 |
A/N |
This field contains the first name of the Title XVI recipient as returned from SVES. |
| Title XVI Middle Initial |
80 |
1 |
A/N |
This field contains the middle initial of the Title XVI recipient as returned from SVES. |
| Title XVI Last Name |
81-99 |
19 |
A/N |
This field contains the last name of the Title XVI recipient as returned from SVES. |
| Title XVI Sex Code |
100 |
1 |
A |
This field contains one of the following values:
- F –
- Female
- M –
- Male
- U –
- Unknown
|
| Race Code |
101 |
1 |
A/N |
This field contains a value to indicate the race of the recipient:
- A –
- Asian
- B –
- Black
- H –
- Hispanic
- I –
- North American Indian
- N –
- Negro
- O –
- Other
- U –
- Not determined
- W –
- White
If no code is available, this field contains spaces. |
| Title XVI Date of Birth |
102-109 |
8 |
A/N |
This field contains the date of birth that was returned on the Locate Response. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Title XVI Date of Death |
110-117 |
8 |
A/N |
This field contains the date of death for the recipient whose name is returned in the
Locate Response. The date of actual death is shown if available. However, if the date of death is posted from a returned check,
the day will reflect '01' or the date that the returned check was processed. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. If SSA's records contained '00'
in the day portion of the date, the FCR System returns '01' in the day portion of the Title XVI Date of Death field.
|
| Date of Death Source Code |
118 |
1 |
A/N |
This field contains one of the following values:
- 1 –
- SSA District Office (DO) notification or manual adjustment
- 2 –
- Health Insurance (HI) notification
- 3 –
- Master Beneficiary Record (MBR) notification
- 4 –
- Treasury returned check notification
- 5 –
- Returned check from Treasury with no date of death shown (date of death field contains the date of transaction)
- 6 –
- State notification
If no code is available, this field contains a space.
If the death code is updated by a subsequent transmission, this code may change. |
| Residence Address Line 1 |
119-158 |
40 |
A/N |
This field is present if the recipient residence address is different from the payee mailing address.
This field contains the edited street address that was supplied by SVES. The three edited street address lines (Residence Address Lines 1 through 3) are top justified as follows:
- Recipient's name and non-standard address information (if present in the input address) to be followed by:
- The urbanization name for Puerto Rican addresses (if present in the input address and if requiring URB) to be followed by:
- The standardized and scrubbed street address line.
If no address is being returned, these fields are spaces. |
| Residence Address Line 2 |
159-198 |
40 |
A/N |
| Residence Address Line 3 |
199-238 |
40 |
A/N |
| Residence Address City |
239-254 |
16 |
A/N |
This field contains the city of residence that was associated with the address.
If no city is available, this field contains spaces. |
| Residence Address State |
255-256 |
2 |
A/N |
This field contains the state
that is associated with the address of residence.
If no state is available, this field contains spaces. |
| Residence Zip Code |
257-265 |
9 |
A/N |
This field contains the Zip Code that was returned in the Locate Response for the recipient's address of residence.
If no Zip Code is available , this field contains spaces. |
| Residence Address Scrub Indicator 1 |
266-267 |
2 |
A/N |
The first Residence Address Scrub Code represents the general status of the address. It is
always present in the Response Record. This field contains a address scrub code to indicate the results of the address editing:
- BA –
- Bad address. FINALIST determined it to be an undeliverable address. The address is left unchanged.
- CH –
- Changed address. The address was corrected and is considered by FINALIST to be deliverable.
- EA –
- Empty address. No address is present in record. The address was not provided by the Locate source.
- GA –
- Good address. FINALIST has determined it to be a deliverable address.
|
| Residence Address Scrub Indicator 2 |
268-269 |
2 |
A/N |
This field contains a value to further define the results of the address editing of the
Residence Address returned in the response. The success or failure of address correction attempts is indicated by the
value of the Residence Address Scrub Indicator 1.
If the Residence Address Scrub Indicator 1 is 'BA', this field contains one of the following values:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is
missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was attempted.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some
addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted but failed.
If the Residence Address ScrubIndicator 1 is 'CH', this field contains one of these codes:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is
missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was successful
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ –
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some
addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was successful.
- NC –
- Non-determined city name. Correction of the city name was successful.
If the Residence Address Scrub Indicator 1 contains 'EA' or 'GA', this field contains spaces. |
| Residence Address Scrub Indicator 3 |
270-271 |
2 |
A/N |
This field contains a value to further define the results of the scrubbing for the residence address information returned in the response:
If the Residence Address Scrub Indicator 1 is 'BA', this field contains one of these codes:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is
missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was attempted
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some
addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted but failed.
- Spaces –
- No additional errors were detected.
If the Residence Address Scrub Indicator 1 is 'CH', this field contains one of these codes:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out
of range, or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was successful
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ –
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was successful.
- NC –
- Non-determined city name. Correction of the city name was successful.
- Spaces –
- No additional errors were detected.
If the Residence Address Scrub Indicator 1 contains 'EA' or 'GA', this field contains spaces. |
| Filler |
272-273 |
2 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Submitted First Name |
274-285 |
12 |
A/N |
This field contains the first name that was provided by the submitter of the Locate Request |
| Submitted Middle Initial |
286 |
1 |
A/N |
This field contains the middle initial that was provided by the submitter of the Locate Request. |
| Submitted Last Name |
287-305 |
19 |
A/N |
This field contains the last name that was provided by the submitter of the Locate Request. |
| Submitted Date of Birth |
306-313 |
8 |
A/N |
This field contains the information that was provided by the submitter of the Locate Request.
If the date of birth that was submitted is different from the date of birth on SSA's records, this field
contains SSA's recorded date of birth for the person. The Submitted Date of Birth is in CCYYMMDD format. |
| SSN |
314-322 |
9 |
A/N |
This field contains the Social Security Number that was provided by the submitter of the Locate Request. |
| Member ID |
323-337 |
15 |
A/N |
This field contains the Member ID that was provided by the submitter of the Locate Request. |
| User Field |
338-352 |
15 |
A/N |
This field contains the User Field that was provided by the submitter of the Locate Request. |
| Locate Closed Indicator |
353 |
1 |
A |
If this is the last Locate Response returned for the Locate Request, this field contains a 'C'.
If it is not the last Locate Response for this person for this requestor, this field contains a space. |
| Filler |
354-355 |
2 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| FIPS County Code |
356-358 |
3 |
A/N |
This field contains the FIPS County Code that was provided by the submitter of the Locate Request. |
| Filler |
359-363 |
5 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Request Type |
364-365 |
2 |
A/N |
This field contains the Locate Request Type that was provided by the submitter of the Locate Request. |
| Filler |
366-374 |
9 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Response Code |
375-376 |
2 |
A/N |
This field contains a value to clarify the response that was received from SVES:
- 09 –
- SVES Database is inaccessible for the person.
- Spaces –
- Locate information returned to state.
|
| Multiple SSN Indicator |
377 |
1 |
A/N |
If the SSN that was used in the SVES match is a multiple SSN, this field contains one of the following values:
- M –
- Additional/Multiple SSN
- X –
- Multiple SSN from Corrected SSN
- Spaces –
- Original SSN
If this field contains an 'M' or 'X', the SSN that was used in the match is in the Multiple SSN field. |
| Multiple SSN |
378-386 |
9 |
A/N |
If the SSA SSN verification routines identified one or more multiple valid SSNs for the person, an additional valid SSN is in this field.
If the Multiple SSN Indicator is an 'M' or 'X', this field contains the Multiple SSN that was used in the match. The SSN in this field is different from the SSN in the SSN field. |
| Payee State of Jurisdiction |
387-388 |
2 |
A/N |
This field contains a FIPS code for the state that is responsible for any mandatory or optional supplemental payment. The code represents the State Code of residence for the recipient unless another state has jurisdiction.
If no state is available, this field contains spaces. |
| Payee County of Jurisdiction |
389-391 |
3 |
A/N |
This field contains a FIPS code for the county that is responsible for any mandatory
or optional supplemental payment. The code represents the county code of residence for the recipient unless
another county has jurisdiction.
If no county is available, this field contains spaces. |
| Payee District Office Code |
392-394 |
3 |
A/N |
This field contains the SSA District Office (DO) code of the office that services the claim referenced in the Response Record. |
| Type of Payee Code |
395-397 |
3 |
A/N |
This field contains a value to indicate who receives the Supplemental Security Income (SSI) payment:
- AGY –
- Social agency
- CHD –
- Natural, adopted or stepchild (as payee for a parent)
- ESP –
- Essential person is payee
- FDM –
- Federal mental institution
- FDO –
- Federal non-mental institution
- FIN –
- Financial organization
- FTH –
- Natural or adoptive father
- GPR –
- Grandparent
- INP –
- Legally incompetent, but no representative payee has been selected
- MTH –
- Natural or adoptive mother
- NPM –
- Nonprofit mental institution
- NPO –
- Nonprofit non-mental institution
- OFF –
- Public official
- OTH –
- Other
- PRM –
- Proprietary mental institution
- PRO –
- Proprietary non-mental institution
- PYE –
- Recipient previously had payee, but is now receiving direct payments
- REL –
- Other relative (includes in-laws)
- RPD –
- Representative payee is being developed
- SEL –
- Beneficiary is own payee
- SFT –
- Stepfather
S - LM –
- State/local mental institution
- SLO –
- State/local non-mental institution
- SMT –
- Stepmother
- SPO –
- Spouse
- Space –
- Beneficiary is own payee
|
| Payee Mailing Address Line 1 |
398-437 |
40 |
A/N |
This field contains the payee name and mailing address that appears
on the SSI check and other correspondence that is sent to the recipient or their representative payee.
This field contains the edited street address returned from SVES. The three edited street address lines (Payee Mailing Address Lines
1 through 3) are top justified as follows:
- Payee's name and non-standard address information (if present in the input address) to be followed by:
- The urbanization name for Puerto Rican addresses (if present in the input address and if requiring URB) to be followed by:
- The standardized and scrubbed street address line.
If no address is being returned, these fields contain spaces. |
| Payee Mailing Address Line 2 |
438-477 |
40 |
A/N |
| Payee Mailing Address Line 3 |
478-517 |
40 |
A/N |
| Payee Mailing Address City |
518-533 |
16 |
A/N |
This field contains the city that is associated with the payee's mailing address.
If no city is available, this field contains spaces. |
| Payee Mailing Address State |
534-535 |
2 |
A/N |
This field contains the state that is associated with the payee's mailing address.
If no state is available, this field contains spaces. |
| Payee Zip Code |
536-544 |
9 |
A/N |
This field contains the Payee Zip Code returned in the Locate Response. |
| Payee Address Scrub Indicator 1 |
545-546 |
2 |
A/N |
The first Payee Address Scrub Code represents the general status of the address. It is always present on the Response
Record. This field contains an address scrub code to indicate the results of the address editing:
- BA –
- Bad address. FINALIST determined it to be an undeliverable address. The address is left unchanged.
- CH –
- Changed address. The address was corrected and is considered by FINALIST to be deliverable.
- EA –
- Empty address. No address is present in record. The address was not provided by the Locate source.
- GA –
- Good address. FINALIST has determined it to be a deliverable address.
|
| Payee Address Scrub Indicator 2 |
547-548 |
2 |
A/N |
This field contains a value to further define the results of the address editing of the Payee Mailing Address
returned in the response. The success or failure of address correction attempts is indicated by the value of the Payee Address Scrub Indicator 1.
If the Payee Address Scrub Indicator 1 is 'BA', this field contains one of the following values:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing. In
PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was attempted.
- MA –
- Mismatchedaddress. The street name is not found in the city (the address may be deliverable because some addresses do not
require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted but failed.
If the Payee Address Scrub Indicator 1 is 'CH', this field contains one of the following values:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard Indicator 1 format, is out of range,
or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was successful.
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ –
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because
some addresses do not require a street name).
- MX –
- Mismatchedstate and Zip Code. Correction of the Zip Code was successful.
- NC –
- Non-determined city name. Correction of the city name was successful.
If the Payee Address Scrub Indicator 1 contains 'EA' or 'GA', this field contains spaces. |
| Payee Address Scrub Indicator 3 |
549-550 |
2 |
A/N |
This field contains a value to further define the results of the scrubbing for the payee mailing address information returned in the response.
If the Payee Address Scrub Indicator 1 is 'BA', this field contains one of the following values:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing.
In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was attempted.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some
addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted but failed.
- Spaces –
- No additional errors were detected.
If the Payee Address Scrub Indicator 1 is 'CH', this field contains one of the following values:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard Indicator 1format, is out of
range, or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization
was successful.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was successful.
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ –
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not
require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was successful.
- NC –
- Non-determined city name. Correction of the city name was successful.
- Spaces –
- No additional errors were detected.
If the Payee Address Scrub Indicator 1 contains 'EA' or 'GA', this field contains spaces. |
| Type of Recipient |
551-552 |
2 |
A/N |
This field indicates the type of recipient or other individual who is involved in the record.
If a recipient is initially disabled, this code will not change at age 65.
This field contains one of the following values:
- AI –
- Aged individual
- AS –
- Aged spouse
- BC –
- Blind child
- BI –
- Blind individual
- BS –
- Blind spouse
- DC –
- Disabled child
- DI –
- Disabled individual
- DS –
- Disabled spouse
- EP –
- Essential person
- XS –
- Ineligible spouse
|
| Record Establishment Date |
553-560 |
8 |
A/N |
This field contains the date that the SSI record was established for the recipient. The date is in CCYYMMDD format. If this field is found without a properly formatted valid date, it will then contain spaces. |
| Date of Title XVI Eligibility |
561-566 |
6 |
A/N |
This field contains the application date, the final onset date, or the date that the recipient attained the age of 65 years,
whichever is later. This field is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Title XVI Appeal Code |
567 |
1 |
A/N |
This field contains a value to indicate the level of appeal:
- A –
- Appeal council review
- C –
- Court case
- H –
- Hearing
- O –
- Class action
- R –
- Reconsideration
If no code is available, this field contains a space. |
| Date of Title XVI Appeal |
568-575 |
8 |
A/N |
This field contains the date of the most recent appeal action. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Title XVI Last Redetermination Date |
576-583 |
8 |
A/N |
This field contains the date that all of the required actions for the redetermination were completed. This field is
in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Title XVI Denial Date |
584-591 |
8 |
A/N |
This field contains the date that the applicant was denied SSI benefits and/or state supplementation. The date
is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Current Payment Status Code |
592-594 |
3 |
A/N |
This field refers to the most current SSI payment status code. (See Payment Status Code below for an explanation of codes.) |
| Payment Status Code |
595-597 |
3 |
A/N |
This is a three-position alphanumeric field, which is composed of two elements: The first position reflects the status
of the SSI/State Supplement payment; the second and third positions reflect the reason for the status. Refer to
Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Payment Status Date |
598-603 |
6 |
A/N |
This field contains the effective date of the last change to the Payment Status Code. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Telephone Number |
604-613 |
10 |
A/N |
This field contains the recipient's telephone number.
If no number is available, this field contains spaces. |
| Third Party Insurance Indicator |
614 |
1 |
A/N |
This field indicates if there could be a third party liability for health care expenses. This field is not updated
after the initial posting.
This field contains one of the following values:
- A –
- Third party liability does exist but applicant refuses to assign rights.
- N –
- Third party liability does not exist (1634 state only).
- Q –
- Medicaid qualifying trust may exist.
- R –
- Failure to cooperate in providing third party.
- Y –
- Third party liability does exist (1634 state only) and applicant agrees to assign rights.
If no code is available, this field contains spaces. |
| Direct Deposit Indicator |
615 |
1 |
A/N |
This field contains one of the following values:
- C –
- Checking
- S –
- Savings
- Space –
- None
|
| Representative Payee Indicator |
616 |
1 |
A/N |
This field contains a value to indicate the presence of a representative payee for the recipient:
- Y –
- There is a representative payee.
- N –
- There is not a representative payee.
If no code is available, this field contains spaces. |
| Custody Code |
617-619 |
3 |
A/N |
This field contains a value to indicate who has physical custody of the recipient:
- AGY –
- Social agency
- CHD –
- Natural, adopted or stepchild (as payee for a parent)
- ESP –
- Essential person is payee
- FDM –
- Federal mental institution
- FDO –
- Federal non-mental institution
- FIN –
- Financial organization
- FTH –
- Natural or adoptive father
- GPR –
- Grandparent
- MTH –
- Natural or adoptive mother
- NPM –
- Nonprofit mental institution
- NPO –
- Nonprofit non-mental institution
- OFF –
- Public official
- OTH –
- Other
- PRM –
- Proprietary mental institution
- PRO –
- Proprietary non-mental institution
- PYE –
- Payee has custody
- REL –
- Other relative (includes in-laws)
- RPD –
- Representative payee is being developed
- SEL –
- Living by self
- SFT –
- Stepfather
- SLM –
- State/local mental institution
- SLO –
- State/local non-mental institution
- SMT –
- Stepmother
- SPO –
- Spouse
If no code is available, this field contains spaces. |
| Estimated Self-Employment Amount |
620-625 |
6 |
N |
This field indicates the estimated net amount of self-employment income for the period shown. The format is $$$$¢¢. |
| Unearned Income – Number of Entries |
626 |
1 |
N |
This field contains the number of occurrences of the unearned income fields: Unearned Income Type Code, Unearned
Income Verification Code, Unearned Income Start Date, and Unearned Income Stop Date. This field contains the value '0' through '9'. |
| Unearned Income Type Code 1 |
627 |
1 |
A/N |
This field contains a code that indicates the type of unearned income the recipient is, or was, receiving. Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Verification Code 1 |
628 |
1 |
A/N |
This field contains a code that indicates if the unearned income allegations of the recipient have been verified. Refer
to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Start Date 1 |
629-634 |
6 |
A/N |
This field contains the first occurrence of the date that the one-time unearned income payment was received, or the
date that the unearned income was started if the payment is made monthly. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Stop Date 1 |
635-640 |
6 |
A/N |
This field contains the termination date of the first occurrence of monthly unearned income. The date is in CCYYMM format. In
situations where the unearned income amount changes, this field contains the last date that the previous rate, or a one-time payment
was received.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Type Code 2 |
641 |
1 |
A/N |
This field contains a code that indicates the type of unearned income the recipient is, or was, receiving. Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Verification Code 2 |
642 |
1 |
A/N |
This field contains a code that indicates if the unearned income allegations of the recipient have been verified. Refer
to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Start Date 2 |
643-648 |
6 |
A/N |
This field contains the second occurrence of the monthly-unearned income payment date. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Stop Date 2 |
649-654 |
6 |
A/N |
This field contains the termination date of the second occurrence of monthly unearned income. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Type Code 3 |
655 |
1 |
A/N |
This field contains a code that indicates the type of unearned income the recipient is, or was, receiving. Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Verification Code 3 |
656 |
1 |
A/N |
This field contains a code that indicates if the unearned income allegations of the recipient have been verified. Refer
to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Start Date 3 |
657-662 |
6 |
A/N |
This field contains the third occurrence of the monthly-unearned income payment date. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Stop Date 3 |
663-668 |
6 |
A/N |
This field contains the termination date of the third occurrence of monthly unearned income. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Type Code 4 |
669 |
1 |
A/N |
This field contains a code that indicates the type of unearned income the recipient is, or was, receiving. Refer
to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Verification Code 4 |
670 |
1 |
A/N |
This field contains a code that indicates if the unearned income allegations of the recipient have been verified. Refer
to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Start Date 4 |
671-676 |
6 |
A/N |
This field contains the fourth occurrence of the monthly-unearned income payment date. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Stop Date 4 |
677-682 |
6 |
A/N |
This field contains the termination date of the forth occurrence of monthly unearned income. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Type Code 5 |
683 |
1 |
A/N |
This field contains a code that indicates the type of unearned income the recipient is, or was, receiving. Refer
to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Verification Code 5 |
684 |
1 |
A/N |
This field contains a code that indicates if the unearned income allegations of the recipient have been verified. Refer
to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Start Date 5 |
685-690 |
6 |
A/N |
This field contains the fifth occurrence of the monthly unearned income payment date. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Stop Date 5 |
691-696 |
6 |
A/N |
This field contains the termination date of the fifth occurrence of monthly unearned income. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Type Code 6 |
697 |
1 |
A/N |
This field contains a code that indicates the type of unearned income the recipient is, or was, receiving.
Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Verification Code 6 |
698 |
1 |
A/N |
This field contains a code that indicates if the unearned income allegations of the recipient have been verified.
Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Start Date 6 |
699-704 |
6 |
A/N |
This field contains the sixth occurrence of the monthly unearned income payment date. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Stop Date 6 |
705-710 |
6 |
A/N |
This field contains the termination date of the sixth occurrence of monthly unearned income. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Type Code 7 |
711 |
1 |
A/N |
This field contains a code that indicates the type of unearned income the recipient is, or was, receiving. Refer to Appendix
E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Verification Code 7 |
712 |
1 |
A/N |
This field contains a code that indicates if the unearned income allegations of the recipient have been verified.
Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Start Date 7 |
713-718 |
6 |
A/N |
This field contains the seventh occurrence of the monthly unearned income payment date. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Stop Date 7 |
719-724 |
6 |
A/N |
This field contains the termination date of the seventh occurrence of monthly unearned income. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Type Code 8 |
725 |
1 |
A/N |
This field contains a code that indicates the type of unearned income the recipient is, or was, receiving. Refer to Appendix
E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Verification Code 8 |
726 |
1 |
A/N |
This field contains a code that indicates if the unearned income allegations of the recipient have been verified.
Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Start Date 8 |
727-732 |
6 |
A/N |
This field contains the eighth occurrence of the monthly unearned income payment date. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Stop Date 8 |
733-738 |
6 |
A/N |
This field contains the termination date of the eight occurrence of monthly unearned income. The date is in CCYYMM format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Unearned Income Type Code 9 |
739 |
1 |
A/N |
This field contains a code that indicates the type of unearned income the recipient is, or was, receiving.
Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Verification Code 9 |
740 |
1 |
A/N |
This field contains a code that indicates if the unearned income allegations of the recipient have been verified.
Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains spaces. |
| Unearned Income Start Date 9 |
741-746 |
6 |
A/N |
This field contains the ninth occurrence of the monthly-unearned income payment date. The date is in CCYYMM format.
If no date is available, this field contains spaces. |
| Unearned Income Stop Date 9 |
747-752 |
6 |
A/N |
This field contains the termination date of the ninth occurrence of monthly unearned income. The date is in CCYYMM format.
If no date is available, this field contains spaces. |
| PHIST – Number of Entries |
753 |
1 |
N |
This field contains the number of occurrences of the Payment History (PHIST) Table fields. The fields comprise the Payment History Table: PHIST Payment Date, SSI Monthly Assistance Amount, and PHIST Payment Flag. Each occurrence of data indicates a change in the payment amount. This field contains the values '0' through '8'. |
| PHIST Payment Date 1 |
754-761 |
8 |
A/N |
This field contains the first date that payment or recovery was made. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SSI Monthly Assistance Amount 1 |
762-768 |
7 |
N
Signed |
This field contains the SSI Monthly Assistance Amount in signed COBOL format S9(5)V99. Negative values can be present.
If no amount is available, this field contains zeros. |
| PHIST Payment Pay Flag 1 |
769 |
1 |
A/N |
This field contains a code that indicates the type of payment made and if it is has been returned. Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains a space. |
| PHIST Payment Date 2 |
70-777 |
8 |
A/N |
This field contains the second date that payment or recovery was made. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SSI Monthly Assistance Amount 2 |
778-784 |
7 |
N
Signed |
This field contains the SSI Monthly Assistance Amount in signed COBOL format S9(5)V99. Negative values can be present.
If no amount is available, this field contains zeros. |
| PHIST Payment Pay Flag 2 |
785 |
1 |
A/N |
This field contains a code that indicates the type of payment made and if it is has been returned. Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains a space. |
| PHIST Payment Date 3 |
786-793 |
8 |
A/N |
This field contains the third date that payment or recovery was made. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SSI Monthly Assistance Amount 3 |
794-800 |
7 |
N
Signed |
This field contains the SSI Monthly Assistance Amount in signed COBOL format S9(5)V99. Negative values can be present.
If no amount is available, this field contains zeros. |
| PHIST Payment Pay Flag 3 |
801 |
1 |
A/N |
This field contains a code that indicates the type of payment made and if it is has been returned. Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains a space. |
| PHIST Payment Date 4 |
802-809 |
8 |
A/N |
This field contains the fourth date that payment or recovery was made. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SSI Monthly Assistance Amount 4 |
810-816 |
7 |
N
Signed |
This field contains the SSI Monthly Assistance Amount in signed COBOL format S9(5)V99. Negative values can be present.
If no amount is available, this field contains zeros. |
| PHIST Payment Pay Flag 4 |
817 |
1 |
A/N |
This field contains a code that indicates the type of payment made and if it is has been returned. Refer to Appendix E, "Data
Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains a space. |
| PHIST Payment Date 5 |
818-825 |
8 |
A/N |
This field contains the fifth date that payment or recovery was made. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SSI Monthly Assistance Amount 5 |
826-832 |
7 |
N
Signed |
This field contains the SSI Monthly Assistance Amount in signed COBOL format S9(5)V99. Negative values can be present.
If no amount is available, this field contains zeros. |
| PHIST Payment Pay Flag 5 |
833 |
1 |
A/N |
This field contains a code that indicates the type of payment made and if it is has been returned. Refer to
Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains a space. |
| PHIST Payment Date 6 |
834-841 |
8 |
A/N |
This field contains the sixth date that payment or recovery was made. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SSI Monthly Assistance Amount 6 |
842-848 |
7 |
N
Signed |
This field contains the SSI Monthly Assistance Amount in signed COBOL format S9(5)V99. Negative values can be present.
If no amount is available, this field contains zeros. |
| PHIST Payment Pay Flag 6 |
849 |
1 |
A/N |
This field contains a code that indicates the type of payment made and if it is has been returned. Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains a space. |
| PHIST Payment Date 7 |
850-857 |
8 |
A/N |
This field contains the seventh date that payment or recovery was made. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SSI Monthly Assistance Amount 7 |
858-864 |
7 |
N
Signed |
This field contains the SSI Monthly Assistance Amount in signed COBOL format S9(5)V99. Negative values can be present.
If no amount is available, this field contains zeros. |
| PHIST PaymentPay Flag 7 |
865 |
1 |
A/N |
This field contains a code that indicates the type of payment made and if it is has been returned. Refer to Appendix
E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains a space. |
| PHIST Payment Date 8 |
866-873 |
8 |
A/N |
This field contains the eighth date that payment or recovery was made. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| SSI Monthly Assistance Amount 8 |
874-880 |
7 |
N
Signed |
This field contains the SSI Monthly Assistance Amount in signed COBOL format S9(5)V99. Negative values can be present.
If no amount is available, this field contains zeros. |
| PHIST Payment Pay Flag 8 |
881 |
1 |
A/N |
This field contains a code that indicates the type of payment made and if it is has been returned.
Refer to Appendix E, "Data Dictionary", for the list of valid values and their descriptions.
If no code is available, this field contains a space. |
| Filler |
882-910 |
29 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Participant Type |
911-912 |
2 |
A/N |
This field contains a value to define the person's Participant Type on the SVES Proactive Match Request:
- CP –
- Custodial Party
- NP –
- Non-custodial Parent
- PF –
- Putative Father
This field contains spaces on a SVES Locate Request. |
| Filler |
913-918 |
6 |
A/N |
Reserved for FCR processing. This field contains spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field contains the two-digit numeric FIPS state code of the state that will receive the response. |
Table of Contents
CHART A-3: FCR SVES PRISONER LOCATE RESPONSE RECORD
| Field Name |
Location |
Length |
A/N |
Comments |
| Record Identifier |
1-2 |
2 |
A/N |
This field contains the characters 'FK'. |
| SVES Match-Type |
3 |
1 |
A/N |
This field contains a value to indicate the action that initiated the generation of this record:
- L –
- SVES Locate Request Record
- P –
- SVES Proactive Match Request Record
|
| Filler |
4-18 |
15 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Transmitter State/Territory Code |
19-20 |
2 |
A/N |
This field contains the two-digit numeric FIPS Code of the state or territory that transmitted the Locate Request to the
FCR System. |
| Filler |
21-60 |
40 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Source Response Agency Code |
61-63 |
3 |
A/N |
This field contains the code 'E07' to identify the Prisoner Locate source. |
| SSN Reported by Prison |
64-72 |
9 |
A/N |
This field contains the SSN that was reported by the prison to SSA. |
| Prison Reported First Name |
73-87 |
15 |
A/N |
This field contains the first name that was reported to SSA by the prison. |
| Prison Reported Middle Name or Middle Initial |
88-102 |
15 |
A/N |
This field contains the middle name or middle initial that was reported to SSA by the prison.
If no name or initial is available, this field contains spaces. |
| Prison Reported Last Name |
103-122 |
20 |
A/N |
This field contains the last name that was reported to SSA by the prison. |
| Prison Reported Suffix |
123-126 |
4 |
A/N |
This field contains the suffix that was reported to SSA by the prison.
If no suffix is available, this field contains spaces. |
| Prison Reported Sex Code |
127 |
1 |
A |
This field contains a Sex Code to indicate the prisoner's gender:
- F –
- Female
- M –
- Male
- U –
- Unknown
|
| Prison Reported Date of Birth |
128-135 |
8 |
A/N |
This field contains the date of birth that was reported by the prison. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Filler |
136-273 |
138 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Submitted First Name |
274-285 |
12 |
A/N |
This field contains the first name that was provided by the submitter of the Locate Request. |
| Submitted Middle Initial |
286 |
1 |
A/N |
This field contains the middle initial that was provided by the submitter of the Locate Request. |
| Submitted Last Name |
287-305 |
19 |
A/N |
This field contains the last name that was provided by the submitter of the Locate Request. |
| Filler |
306-313 |
8 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| SSN |
314-322 |
9 |
A/N |
This field contains the Social Security Number that was provided by the submitter of the Locate Request. |
| Member ID |
323-337 |
15 |
A/N |
This field contains the member ID that was provided by the submitter of the Locate Request. |
| User Field |
338-352 |
15 |
A/N |
This field contains the user field that was provided by the submitter of the Locate Request. |
| Locate Closed Indicator |
353 |
1 |
A |
If this is the last Locate Response being returned for a Locate Request, this field contains a 'C'.
If it is not the last Locate Response for this person for this requestor, this field contains a space. |
| Filler |
354-355 |
2 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| FIPS County Code |
356-358 |
3 |
A/N |
This field contains the FIPS County Code that was provided by the submitter of the Locate Request. |
| Filler |
359-363 |
5 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Request Type |
364-365 |
2 |
A/N |
This field contains the Locate Request Type that was provided by the submitter of the Locate Request. |
| Filler |
366-374 |
9 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Response Code |
375-376 |
2 |
A/N |
This field will always contain spaces, which indicates that a match response was received from the prison. |
| Multiple SSN Indicator |
377 |
1 |
A/N |
This field contains a value to indicate if the SSN that was used in the SVES match is a multiple SSN:
- M –
- Additional/Multiple SSN
- X –
- Multiple SSN from Corrected SSN
- Spaces –
- Original SSN
If this field is an 'M' or 'X', the SSN that was used in the match is in the Multiple SSN field. |
| Multiple SSN |
378-386 |
9 |
A/N |
If the SSA SSN verification routines identified one or more multiple valid SSNs for the person, an additional valid SSN is
in this field. The SSN in this field is different from the SSN in the SSN field.
If the Multiple SSN Indicator is a 'M' or 'X', this field contains the Multiple SSN that was used in the match. |
| Prisoner ID Number |
387-396 |
10 |
A/N |
This field contains the Prisoner Identification Number that was returned on the Locate Response.
If no number is available, this field contains spaces. |
| Date of Confinement |
397-404 |
8 |
A/N |
This field contains the date that the prisoner was confined to a prison/facility. The date is in CCYYMMDD format. If this
field is found without a properly formatted valid date, it will then contain spaces. |
| Release Date |
405-412 |
8 |
A/N |
This field contains the date that the prisoner was released from the prison/facility. The date is in CCYYMMDD format.
If this field is found without a properly formatted valid date, it will then contain spaces. |
| Prisoner Reporter Name |
413-472 |
60 |
A/N |
This field contains the name of the source that provided the prisoner information to SSA. |
| Report Date |
473-480 |
8 |
A/N |
This field contains the date that SSA received the prisoner information. The date is in CCYYMMDD format. If this field is
found without a properly formatted valid date, it will then contain spaces. |
| Prison/Facility Type |
481-482 |
2 |
A/N |
This field contains one of the following values:
- 01 –
- State prison
- 02 –
- County prison
- 03 –
- Federal correctional institute
- 04 –
- Mental correctional institute
- 05 –
- Boot camp
- 06 –
- Medical correctional institute
- 07 –
- Work camp
- 08 –
- Detention center
- 09 –
- Juvenile detention center
- 10 –
- Half-way house
- 11 –
- City prison
|
| Prison/Facility Name |
483-542 |
60 |
A/N |
This field contains the name of the prison/facility. |
| Prison/Facility Address Line 1 |
543-582 |
40 |
A/N |
This field contains the first line of the prison/facility address. |
| Prison/Facility Address Line 2 |
583-622 |
40 |
A/N |
This field contains line 2 of the prison/facility address.
If no address is available, this field contains spaces. |
| Prison/Facility Address Line 3 |
623-662 |
40 |
A/N |
This field contains line 3 of the prison/facility address.
If no address is available, this field contains spaces. |
| Prison/Facility Address Line 4 |
663-702 |
40 |
A/N |
This field contains line 4 of the prison/facility address.
If no address is available, this field contains spaces. |
| Prison/Facility City |
703-721 |
19 |
A/N |
This field contains the city that is associated with the prison/facility address. |
| Prison/Facility State |
722-723 |
2 |
A/N |
This field contains the two-character state abbreviation that is associated with the prison/facility
address. |
| Prison/Facility Zip Code |
724-732 |
9 |
A/N |
The field contains the Zip Code for the prison/facility. If available, the last four positions is the Zip Plus Four portion.
If no Zip Code is available, the last four positions are spaces. |
| Prison/Facility Address Scrub Indicator 1 |
733-734 |
2 |
A/N |
The first Prison/Facility Address Scrub Code represents the general status of the address. It is always present in the Response Record. This field contains a code that indicates the results of the address editing:
- BA –
- Bad address. FINALIST determined it to be an undeliverable address. The address is left unchanged.
- CH –
- Changed address. The address was corrected and is considered by FINALIST to be deliverable.
- EA –
- Empty address. No address is present on the record. The address was not provided by the Locate source.
- GA –
- Good address. FINALIST has determined it to be a deliverable address.
|
| Prison/Facility Address Scrub Indicator 2 |
735-736 |
2 |
A/N |
This field contains a code to further define the results of the address editing of the prison/facility address information returned in the response. The success or failure of address correction attempts is indicated by the value of the Prison/Facility Address Scrub Indicator 1.
If the Prison/Facility Address Scrub Indicator 1 is 'BA', this field contains one of the following values:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing.
In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was attempted.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted but failed.
If the Prison/Facility Address Scrub Indicator 1 is 'CH', this field contains one of the following values:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was successful
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ -
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA -
- Mismatched address. The street name is not found in the city (the address may be deliverable because some
addresses do not require a street name).
- MX -
- Mismatched state and Zip Code. Correction of the Zip Code was successful.
- NC -
- Non-determined city name. Correction of the city name was successful.
If the Prison/Facility Address Scrub Indicator 1 contains 'EA' or 'Ga', this field contains spaces. |
| Prison/Facility Address Scrub Indicator 3 |
737-738 |
2 |
A/N |
This field contains a value to further define the results of the scrubbing for the prison/facility address information returned in the response:
If the Prison/Facility Address Scrub Indicator 1 is 'BA', this field contains one of the following values:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing. In PO
Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was attempted.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require
a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted but failed.
- Spaces –
- No additional errors were detected.
If the Prison/Facility Address Scrub Indicator 1 is 'CH', this field contains one of the following values:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is
missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was successful
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ –
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some
addresses do not require a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was successful.
- NC –
- Non-determined city name. Correction of the city name was successful.
- Spaces –
- No additional errors were detected.
If the Prison/Facility Address Scrub Indicator 1 contains 'EA' or 'GA', this field contains spaces. |
| Prison/Facility Contact Name |
739-773 |
35 |
A/N |
This field contains the name of the contact person for the prison/facility.
If no name is available, this field contains spaces. |
| Prison/Facility Phone |
774-783 |
10 |
A/N |
This field contains the area code and telephone number of the prison/facility.
If no number is available, this field contains spaces. |
| Prison/Facility FAX No. |
784-793 |
10 |
A/N |
This field contains the FAX number of the prison/facility.
If no number is available, this field contains spaces. |
| Filler |
794-910 |
117 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Participant Type |
911-912 |
2 |
A/N |
This field contains a value to define the person's Participant Type on the SVES Proactive Match Request:
- CP –
- Custodial Party
- NP –
- Non-custodial Parent
- PF –
- Putative Father
This field contains spaces on a SVES Locate Request. |
| Filler |
913-918 |
6 |
A/N |
Reserved for FCR processing. This field contains spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field contains the two-digit numeric FIPS state code of the state that will receive the response. |
Table of Contents
CHART A-4: FCR SVES NOT FOUND RESPONSE RECORD
| Field Name |
Location |
Length |
A/N |
Comments |
| Record Identifier |
1-2 |
2 |
A/N |
This field contains the characters 'FK'. |
| SVES Match-Type |
3 |
1 |
A/N |
This field contains a value to indicate the action that initiated the generation of this record:
- L –
- SVES Locate Request Record
|
| Filler |
4-18 |
15 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Transmitter State/Territory Code |
19-20 |
2 |
A/N |
This field contains the two-digit numeric FIPS Code of the state or territory that transmitted the Locate Request
to the FCR System. |
| Filler |
21-60 |
40 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Source Response Agency Code |
61-63 |
3 |
A/N |
This field contains the code 'E10' to indicate that none of the three SVES Databases contained a match for this person. |
| Filler |
64-273 |
210 |
A/N |
This field is reserved for future use. For the current version, it is spaces |
| Submitted First Name |
274-285 |
12 |
A/N |
This field contains the first name that was provided by the submitter of the Locate Request. |
| Submitted Middle Initial |
286 |
1 |
A/N |
This field contains the middle initial that was provided by the submitter of the Locate Request. |
| Submitted Last Name |
287-305 |
19 |
A/N |
This field contains the last name that was provided by the submitter of the Locate Request. |
| Submitted Date of Birth |
306-313 |
8 |
A/N |
This field contains the information that was provided by the submitter of the Locate Request.
If the date of birth that was submitted is different from the date of birth on SSA's records, this field contains SSA's recorded
date of birth for the person. |
| SSN |
314-322 |
9 |
A/N |
This field contains the Social Security Number that was provided by the submitter of the Locate Request. |
| Member ID |
323-337 |
15 |
A/N |
This field contains the member ID that was provided by the submitter of the Locate Request. |
| User Field |
338-352 |
15 |
A/N |
This field contains the user field that was provided by the submitter of the Locate Request. |
| Locate Closed Indicator |
353 |
1 |
A |
If this is the last Locate Response returned for the Locate Request, this field contains a 'C'.
If it is not the last Locate Response for this person for this requestor, this field contains a space. |
| Filler |
354-355 |
2 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| FIPS County Code |
356-358 |
3 |
A/N |
This field contains the FIPS County Code that was provided by the submitter of the Locate Request. |
| Filler |
359-363 |
5 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Request Type |
364-365 |
2 |
A/N |
This field contains the Locate Request Type that was provided by the submitter of the Locate Request. |
| Filler |
366-374 |
9 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Response Code |
375-376 |
2 |
A/N |
This field contains one of the following values:
- 06 –
- FCR Case Type changed from IV-D to Non IV-D, person deleted from case, or case closed. No information is returned (All Locate
Sources) or FCR Case is Closed
- 10 –
- Locate source does not have the SSN on file.
- 39 –
- Disclosure prohibited. Person is associated with family violence.
|
| Multiple SSN Indicator |
377 |
1 |
A/N |
This field contains a value to indicate if the SSN that was used in the SVES match is a multiple SSN:
- M –
- Additional/multiple SSN
- X –
- Multiple SSN from corrected SSN
- Spaces –
- Original SSN
If this field is an 'M' or 'X', the SSN that was used in the match is in the Multiple SSN fields. |
| Multiple SSN |
378-386 |
9 |
A/N |
If the SSA SSN verification routines identified one or more multiple valid SSNs for the person, an additional
valid SSN is in this field.
If the Multiple SSN Indicator is an 'M' or 'X', this field contains the Multiple SSN used in the match. The SSN in this field is different from the SSN in the SSN field. |
| Filler |
387-910 |
524 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Participant Type |
911-912 |
2 |
A/N |
This field contains spaces. |
| Filler |
913-918 |
6 |
A/N |
Reserved for FCR processing. This field contains spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field contains the two-digit numeric FIPS state code of the state that will receive the response. |
Table of Contents
CHART A-5: FCR DMDC PROACTIVE MATCH RESPONSE RECORD
| Field Name |
Location |
Length |
A/N |
Comments |
| Record Identifier |
1-2 |
2 |
A/N |
This field contains the characters 'FW'. |
| Transmitter State/Territory Code |
3-4 |
2 |
A/N |
This field contains the two-digit numeric FIPS Code of the State or territory that is transmitting data to, or receiving
data from, the FCR. |
| Filler |
5-20 |
16 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| FIPS County Code |
21-23 |
3 |
A/N |
This field contains the last three numeric positions of the FIPS County Code that is associated with the matched case on the FCR.
If a FIPS County Code was not submitted, the field contains spaces. |
| Filler |
24-31 |
8 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Case ID |
32-46 |
15 |
A/N |
This field contains the Case Number that was submitted by the State to the FCR. |
| Order Indicator |
47 |
1 |
A/N |
This field contains one of the following values:
- Y –
- The State system has a record of the existence of a support order for a child, or a parent with whom the child is living, that is applicable to this case.
- N –
- The State system has no record of the existence of a support order that is applicable to this case.
|
| CH First Name |
48-63 |
16 |
A/N |
This field contains the first name of the child that was provided by the submitter and was recorded on the FCR. |
| CH Middle Name |
64-79 |
16 |
A/N |
This field contains the middle name of the child that was provided by the submitter and was recorded on the FCR. |
| CH Last Name |
80-109 |
30 |
A/N |
This field contains the last name of the child that was provided by the submitter and was recorded on the FCR. |
| CH SSN |
110-118 |
9 |
A/N |
This field contains the SSN that is stored on the FCR as the child's primary SSN or a verified multiple SSN. |
| CH SSN Verified Indicator |
119 |
1 |
A/N |
This field contains an indicator that identifies if the child's SSN/Name combination was verified or unverified on the FCR.
- Y –
- SSN/Name combination was verified.
- N –
- SSN/Name combination was unverified.
|
| CH Member ID |
120-134 |
15 |
A/N |
This field contains the State-assigned Member ID that is stored on the FCR for the child. |
| CH Death Indicator |
135 |
1 |
A/N |
This field contains a value that shows if DMDC records indicate that the child is deceased.
- Y –
- Child is deceased.
- N –
- Child is not deceased.
|
| CH Medical Coverage Indicator |
136 |
1 |
A/N |
This field contains a value that shows if DMDC records indicate that the child has medical coverage.
- Y –
- The child has current medical coverage.
- N –
- The child does not have current medical coverage.
|
| CH Medical Coverage Sponsor Code |
137 |
1 |
A/N |
This field contains a value that indicates the child's medical coverage sponsor.
- 1 –
- The NCP is, or was, the sponsor for the child's current, or previous medical coverage.
- 2 –
- The CP is, or was, the sponsor for the child's current, or previous medical coverage.
- 3 –
- The PF is, or was, the sponsor for the child's current, or previous medical coverage.
- 4 –
- Someone other than the NCP, CP or PF is, or was, providing the child's current or previous medical coverage.
|
| CH Medical Coverage Begin Date |
138-145 |
8 |
A/N |
This field, supplied by DMDC, contains the date that the child became eligible for medical coverage. The field will be in
CCYYMMDD format. If DMDC does not have a CH Medical Coverage Begin Date for a child, this field contains spaces. |
| CH Medical Coverage End Date |
146-153 |
8 |
A/N |
This field, supplied by DMDC, contains the date that the child's medical coverage ended, or will end (this can be a future
date). This field will be in CCYYMMDD format. If DMDC does not have a CH Medical Coverage End Date for a child, this field contains spaces. |
| Filler |
154-178 |
25 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| NCP First Name |
179-194 |
16 |
A/N |
This field contains the first name of the NCP that was provided by the submitter and recorded on the FCR.
If an NCP is not associated with the CH for this case-related group this field contains spaces. |
| NCP Middle Name |
195-210 |
16 |
A/N |
This field contains the middle name of the NCP that was provided by the submitter and recorded on the FCR.
If an NCP is not associated with the CH for this case-related group this field contains spaces. |
| NCP Last Name |
211-240 |
30 |
A/N |
This field contains the last name of the NCP that was provided by the submitter and recorded on the FCR.
If an NCP is not associated with the CH for this case-related group this field contains spaces. |
| NCP SSN |
241-249 |
9 |
A/N |
This field contains the SSN that is stored on the FCR as the NCP's primary SSN or a verified multiple SSN.
If an NCP is not associated with the CH for this case-related group this field contains spaces. |
| NCP SSN Verified Indicator |
250 |
1 |
A/N |
This field contains a value that identifies if the NCP's SSN/Name combination was verified or unverified on the FCR.
- Y –
- SSN/Name combination was verified.
- N –
- SSN/Name combination was unverified.
If an NCP is not associated with the CH for this case-related group this field contains spaces. |
| NCP Member ID |
251-265 |
15 |
A/N |
This field contains the State-assigned Member ID that is stored on the FCR for the NCP.
If an NCP is not associated with the CH for this case-related group this field contains spaces. |
| NCP Death Indicator |
266 |
1 |
A/N |
This field contains a value that shows if DMDC records indicate that the NCP is deceased.
- Y –
- NCP is deceased.
- N –
- NCP is not deceased.
If an NCP is not associated with the CH for this case-related group this field contains spaces. |
| NCP Medical Coverage Indicator |
267 |
1 |
A/N |
This field contains a value that shows if DMDC records indicate that the NCP is in the military as active duty, retiree
or special civilian.
- Y –
- The NCP is in the military as active duty, retiree or special civilian.
- N –
- The NCP is not in the military as active duty, retiree or special civilian.
If an NCP is not associated with the CH for this case-related group this field contains spaces. |
| Filler |
268-292 |
25 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| PF First Name |
293-308 |
16 |
A/N |
This field contains the first name of the PF that was provided by the submitter and recorded on the FCR.
If a PF is not associated with the CH for this case-related group this field contains spaces. |
| PF Middle Name |
309-324 |
16 |
A/N |
This field contains the middle name of the PF that was provided by the submitter and recorded on the FCR.
If a PF is not associated with the CH for this case-related group this field contains spaces. |
| PF Last Name |
325-354 |
30 |
A/N |
This field contains the last name of the PF that was provided by the submitter and recorded on the FCR.
If a PF is not associated with the CH for this case-related group this field contains spaces. |
| PF SSN |
355-363 |
9 |
A/N |
This field contains the SSN that is stored on the FCR as the PF's primary SSN or a verified multiple SSN.
If a PF is not associated with the CH for this case-related group this field contains spaces. |
| PF SSN Verified Indicator |
364 |
1 |
A/N |
This field contains a value that identifies if the PF's SSN/Name combination was verified or unverified on the FCR.
- Y –
- SSN/Name combination was verified.
- N –
- SSN/Name combination was unverified.
If a PF is not associated with the CH for this case-related group this field contains spaces. |
| PF Member ID |
365-379 |
15 |
A/N |
This field contains the state-assigned Member ID that is stored on the FCR for the PF.
If a PF is not associated with the CH for this case-related group this field contains spaces. |
| PF Death Indicator |
380 |
1 |
A/N |
This field contains a value that shows if DMDC records indicate that the PF is deceased.
- Y –
- PF is deceased.
- N –
- PF is not deceased.
If a PF is not associated with the CH for this case-related group this field contains spaces. |
| PF Medical Coverage Indicator |
381 |
1 |
A/N |
This field contains a value that shows if DMDC records indicate that the PF is in the military as active duty, retiree or
special civilian.
- Y –
- The PF is in the military as active duty, retiree or special duty.
- N –
- The PF is not in the military as active duty, retiree or special civilian.
If a PF is not associated with the CH for this case-related group this field contains spaces. |
| Filler |
382-406 |
25 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| CP First Name |
407-422 |
16 |
A/N |
This field contains the first name of the CP that was provided by the submitter and recorded on the FCR.
If a CP is not associated with the CH for this case-related group this field contains spaces. |
| CP Middle Name |
423-438 |
16 |
A/N |
This field contains the middle name of the CP that was provided by the submitter and recorded on the FCR.
If a CP is not associated with the CH for this case-related group this field contains spaces. |
| CP Last Name |
439-468 |
30 |
A/N |
This field contains the last name of the CP that was provided by the submitter and recorded on the FCR.
If a CP is not associated with the CH for this case-related group this field contains spaces. |
| CP SSN |
469-477 |
9 |
A/N |
This field contains the SSN that is stored on the FCR as the CP's primary SSN or a verified multiple SSN.
If a CP is not associated with the CH for this case-related group this field contains spaces. |
| CP SSN Verified Indicator |
478 |
1 |
A/N |
This field contains a value that indicates if the CP's SSN/Name combination was verified or unverified on the FCR.
- Y –
- SSN/Name combination was verified.
- N –
- SSN/Name combination was unverified.
If a CP is not associated with the CH for this case-related group this field contains spaces. |
| CP Member ID |
479-493 |
15 |
A/N |
This field contains the state-assigned Member ID that is stored on the FCR for the CP.
If a CP is not associated with the CH for this case-related group this field contains spaces. |
| CP Death Indicator |
494 |
1 |
A/N |
This field contains a value that shows if DMDC records indicate that the CP is deceased.
- Y –
- CP is deceased.
- N –
- CP is not deceased.
If a CP is not associated with the CH for this case-related group this field contains spaces. |
| CP Medical Coverage Indicator |
495 |
1 |
A/N |
This field contains a value that shows if DMDC records indicate that the CP is in the military as active duty, retiree or special duty.
- Y –
- The CP is in the military as active duty, retiree or special civilian.
- N –
- The CP is not in the military as active duty, retiree or special civilian.
If a CP is not associated with the CH for this case-related group this field contains spaces. |
| Filler |
496-520 |
25 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| CH Sponsor Relationship Code |
521 |
1 |
A/N |
This field, supplied by DMDC, contains a value that represents the relationship of the child to the child's sponsor. This field only contains a value if the CH Medical Coverage Sponsor Code contains a '4'.
- 1 –
- Child
- 2 –
- Foster Child
- 3 –
- Pre-adoptive Child
- 4 –
- Ward
- 5 –
- Stepchild
- 6 –
- Self (an adult child who is in the military)
- 7 –
- Spouse (an adult child who is married to a military member)
- 8 –
- Other/Unknown
|
| CH Sponsor SSN |
522-530 |
9 |
A/N |
This field, supplied by DMDC, contains the Social Security number of the child's medical coverage sponsor. This field only contains a value if the CH Medical Coverage Sponsor Code is equal to a '4' and the CH Sponsor Relationship Code is equal to a value of '1', '2', '3' or '4'. Otherwise, this field contains spaces. |
| CH Sponsor Last Name |
531-560 |
30 |
A/N |
This field, supplied by DMDC, contains the last name of the child's medical coverage sponsor. This field only contains a value if the CH Medical Coverage Sponsor Code is equal to a '4' and the CH Sponsor Relationship Code is equal to a value of '1', '2', '3' or '4'. Otherwise, this field contains spaces. |
| CH Sponsor First Name |
561-576 |
16 |
A/N |
This field, supplied by DMDC, contains the first name of the child's medical coverage sponsor. This field will only contain a value if the CH Medical Coverage Sponsor Code is equal to a '4' and the CH Sponsor Relationship Code is equal to a value of '1', '2', '3' or '4'. Otherwise, this field contains spaces. |
| CH Sponsor Middle Name |
577-592 |
16 |
A/N |
This field, supplied by DMDC, contains the middle name of the child's medical coverage sponsor. This field only contains a value if the CH Medical Coverage Sponsor Code is equal to a '4' and the CH Sponsor Relationship Code is equal to a value of '1', '2', '3' or '4'. Otherwise, this field contains spaces. |
| CH Sponsor Last Name Suffix |
593-596 |
4 |
A/N |
This field, supplied by DMDC, contains the last name suffix, if applicable, of the child's medical coverage sponsor. This field only contains a value if the CH Medical Coverage Sponsor Code is equal
to a '4' and the CH Sponsor Relationship Code is equal to a value of '1', '2', '3' or '4'. Otherwise, this field contains spaces. |
| Filler |
597-918 |
322 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field will contain the two position state code used to sort the output response file. |
Table of Contents
CHART A-6: FCR NDNH LOCATE/PROACTIVE MATCH RESPONSE RECORD
| Field Name |
Location |
Length |
A/N |
Comments |
| Record Identifier |
1-2 |
2 |
A/N |
This field contains the characters 'FN'. |
| NDNH Match Type |
3 |
1 |
A/N |
This field contains a value to indicate the action that initiated the generation of this record:
- L –
- NDNH Locate Request Response
- N –
- NDNH-to-FCR proactive response for new information added to the NDNH
- P –
- FCR-to-NDNH proactive response for a new person or a change to an existing person on the FCR Database, or a change in Case Type on the FCR Database from Non IV-D to IV-D.
|
| Filler |
4-18 |
15 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Transmitter State/ Territory Code |
19-20 |
2 |
A/N |
This field contains the information from the record submitted for Locate processing or the Transmitter State/Territory
Code that is stored on the FCR Database for a proactive match. |
| Filler |
21-60 |
40 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Source Response Agency Code |
61-63 |
3 |
A/N |
This field contains a value to identify the NDNH source that provided the data:
- H01 –
- NDNH data not available (only for NDNH Match Type 'L' if the Locate Response Code equals '06', '10' or '39').
- H97 –
- NDNH Unemployment Insurance
- H98 –
- NDNH Quarterly Wage
- H99 –
- NDNH W-4
|
| NDNH Name Sent/Matched Indicator |
64 |
1 |
A/N |
This field contains a value to indicate which name matched the name on the NDNH record:
- 1 –
- First letter of First Name, first four letters of Last Name
- 2 –
- First letter of Additional First Name 1, first four letters of Additional Last Name 1
- 3 –
- First letter of Additional First Name 2, first four letters of Additional Last Name 2
- 4 –
- Name from QW incomplete or missing. Name not used in match
The NDNH name as matched is in the Name Returned field.
If the Name or Additional Names do not match an NDNH Name, this field contains a space. |
| First Name |
65-80 |
16 |
A/N |
This field contains the information that was submitted on the record for Locate processing, or the first name that is
stored on the FCR Database for a proactive match. |
| Middle Name |
81-96 |
16 |
A/N |
This field contains the information that was submitted on the record for Locate processing, or the middle name that is
stored on the FCR Database for a proactive match. |
| Last Name |
97-126 |
30 |
A/N |
This field contains the information that was submitted on the record for Locate processing, or the last name stored on
the FCR Database for a proactive match. |
| Additional First Name 1 |
127-142 |
16 |
A/N |
This field contains the information that was submitted on the record for Locate processing.
If the NDNH Match Type is a 'P', this field contains spaces.
If an Additional First Name on the FCR Database was used in the match for the NDNH Match Type 'N', this field contains the name used. |
| Additional Middle Name 1 |
143-158 |
16 |
A/N |
This field contains the information that was submitted on the record for r Locate processing.
If the NDNH Match Type is a 'P', this field contains spaces.
If an Additional Middle Name on the FCR Database was used in the match for the NDNH Match Type 'N', this field contains the name used. |
| Additional Last Name 1 |
159-188 |
30 |
A/N |
This field contains the information that was submitted on the record for Locate processing.
If the NDNH Match Type is a 'P', this field contains spaces.
If an Additional Last Name on the FCR Database was used in the match for the NDNH Match Type 'N', this field contains the name used. |
| Additional First Name 2 |
189-204 |
16 |
A/N |
This field contains the information that was submitted on the record for Locate processing.
This field contains spaces for a proactive match. |
| Additional Middle Name 2 |
205-220 |
16 |
A/N |
This field contains the information that was submitted on the record for Locate processing.
This field contains spaces for a proactive match. |
| Additional Last Name 2 |
221-250 |
30 |
A/N |
This field contains the information that was submitted on the record for Locate processing.
This field contains spaces for a proactive match. |
| Name Returned Indicator |
251 |
1 |
A/N |
This field contains a value to indicate the format of the name returned from the NDNH:
- 0 –
- No name returned
- 2 –
- Fixed format name, single name
|
| Name Returned |
252-313 |
62 |
A/N |
This field contains the name as found on the NDNH record. The format is:
252-267 First Name (16)
268-283 Middle Name (16)
284-313 Last Name (30)
If the Locate Response Code equals '06', '10' or '39', this field contains all spaces. |
| SSN |
314-322 |
9 |
A/N |
This field contains one of the following:
- For a proactive match, this field contains the Primary SSN that is stored on the FCR Database.
- For a Locate Request with a state-submitted SSN that verified, this field contains the verified SSN that was submitted by the state.
- For a Locate Request with a state-submitted SSN that did not verify but was corrected, this field contains the unverified SSN that
was submitted by the state (the corrected SSN is in the Corrected/Additional/Multiple SSN field).
- For a Locate Request, if the state did not submit an SSN, but an SSN was identified by one of the SSN identification processes, this
field contains the identified SSN.
If the SSN was identified or corrected, submitters receive the identified or corrected SSN in the Acknowledgement Record. |
| Member ID |
323-337 |
15 |
A/N |
This field contains the information on the record submitted for Locate processing, or the Member ID that is stored on the FCR
Database for a proactive match. |
| User Field |
338-352 |
15 |
A/N |
This field contains the information that was submitted on the record for Locate processing.
For a proactive match, this field contains spaces. |
| Locate Closed Indicator |
353 |
1 |
A |
If this is the last Locate Response being returned for a Locate Request, this field contains a 'C'.
If it is not the last Locate Response for this person for this requestor, this field contains a space. |
| Filler |
354-355 |
2 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| FIPS County Code |
356-358 |
3 |
A/N |
This field contains the information that was submitted on the record for Locate processing, or the FIPS County Code stored
on the FCR Database for a proactive match. |
| Filler |
359-363 |
5 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Request Type |
364-365 |
2 |
A/N |
This field contains the information that was submitted on the record for a response to a Locate Request.
If this record is a response to a proactive match, this field contains spaces. |
| Date of Address Format Indicator |
366 |
1 |
A/N |
This field contains one of the following values:
- 0 –
- 00000000, date not available
- 2 –
- CCYYQ000
- 4 –
- CCYYMMDD
|
| Date of Address |
367-374 |
8 |
A/N |
This field contains the date of the address that was provided by the agency in one of the following formats:
- CCYYQ000 –
- century, year, quarter
- CCYYMMDD –
- century, year, month, day
- 00000000 –
- date not available
|
| Locate Response Code |
375-376 |
2 |
A/N |
This field contains a value to clarify the response that was received from the NDNH:
- 06 –
- Case Type changed from IV-D to Non IV-D, or Person or case was closed. No information returned
- 10 –
- NDNH does not have the SSN on file, or the submitter of this CS-type Locate Request provided the only information on file for the
SSN and has not requested its return.
- 30 –
- SSN matched, no address returned
- 39 –
- Disclosure prohibited, person associated with family violence
- 46 –
- SSN matched, Locate source name different from submitted name
- 47 –
- SSN matched, QW name incomplete or missing
- 48 –
- Unverified SSN/Name Combination with Probable Name Match
- Space –
- Address returned to state
|
| Corrected/Additional/ Multiple SSN |
377-385 |
9 |
A/N |
This field contains a value to clarify which SSN was used in the NDNH search:
- the SSN Match Indicator is a 'C', this field contains the corrected SSN.
- If the SSN Match Indicator is an 'M' or 'X', this field contains the Additional/Multiple SSN that was used in the match. (The SSN in this field is different from the SSN in the SSN field.)
- If the SSN Match Indicator is a 'V', this field contains spaces. (The SSN that was used in the match is in the SSN field.)
|
| Filler |
386 |
1 |
A/N |
This field is reserved for future use. For the
current version, it is spaces. |
| Employer Name |
387-431 |
45 |
A/N |
This field contains the name of the employer for the person who is the subject of the Locate search or Proactive Match.
If the Employer Name was not supplied by the NDNH, this field contains all spaces. |
| Filler |
432 |
1 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Street Address Line 1 |
433-472 |
40 |
A/N |
These fields contain the returned address.
For a good or a corrected address, the line sequence for the four edited street address lines is top justified as follows:
- Firm name (if present in the input address) to be followed by;
- Non-standard address lines (if present in the input address to be followed by;
- The urbanization name for Puerto Rican addresses (if present in the input address and if requiring URB), to be followed by;
- The standardized and scrubbed street address line.
For NDNH Proactive Match Responses, foreign addresses are returned unchanged.
For NDNH Locate Responses, incorrect U.S. addresses, missing addresses and foreign addresses are returned unchanged.
If the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), and if the street address was not supplied by the Locate source, these fields contain all spaces. |
| Street Address Line 2 |
473-512 |
40 |
A/N |
| Street Address Line 3 |
513-552 |
40 |
A/N |
| Street Address Line 4 |
553-592 |
40 |
A/N |
| City |
593-622 |
30 |
A/N |
This field contains the city that is associated with the address.
For NDNH Proactive Match Response Records, if the address is foreign, this field may contain all spaces.
For NDNH Locate responses:
- If the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), this field contains all spaces.
- If the city name or if the entire address is missing, this field contains all spaces.
- If the entire address is missing, this field contains all spaces.
If the address is a foreign address, this field may contain all spaces.
If the address is an incorrect U.S. address, this field may contain all spaces. |
| State |
623-624 |
2 |
A/N |
This field contains the state that is associated with the address. For NDNH Proactive Match Response Records:
- If the address is foreign or the state is not available, this field may contain all spaces.
For NDNH Locate Response Records:
- If the Locate source Response Agency Code field contains 'H01' (NDNH data is not available), this field contains all spaces.
- If the entire address is missing, this field contains all spaces.
- If the state code was not supplied by the Locate source, this field contains all spaces.
If the address is a foreign address, this field may contain all spaces.
If the address is an incorrect U.S. address, this field may contain all spaces. |
| Zip Code |
625-639 |
15 |
A/N |
This field contains the Zip Code that is associated with the address. U.S. Zip Codes are 9 digits and foreign Zip Codes may be
up to 15 characters.
For NDNH Proactive Match Response Records:
- If the address is foreign or the Zip Code is not available, this field may contain all spaces.
For NDNH Locate Response Records:
- If the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), this field contains all spaces.
- If the entire address is missing, this field contains all spaces.
- If the Zip Code is not supplied by the Locate source or by FINALIST, this field contains all spaces.
If the address is a foreign address, this field may contain all spaces.
If the address is an incorrect U.S. address, this field may contain all spaces. |
| Foreign Country Code |
640-641 |
2 |
A/N |
If the address is in a foreign country, this field contains the two-digit alphabetic FIPS Code of the foreign country.
If the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), this field contains all spaces.
If the entire address is missing, this field contains all spaces.
If the FIPS Code is not supplied, this field contains all spaces.
If the address is not in a foreign country, this field contains all spaces. |
| Foreign Country Name |
642-666 |
25 |
A/N |
If the address is in a foreign country, this field contains the name of the foreign country.
If the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), this field contains all spaces.
If the entire address is missing, this field contains all spaces.
If the country name is not supplied, this field contains all spaces.
If the address is not in a foreign country, this field contains all spaces. |
| Address Scrub Indicator 1 |
667-668 |
2 |
A/N |
The first address scrub code represents the general status of the address. It is always present in the Response Record.
For NDNH Locate Responses, this field contains a value to indicate the results of the address editing of the address information returned in the response:
- BA –
- Bad address. FINALIST determined it to be an undeliverable address. The address is left unchanged.
- CH –
- Changed address: The address was corrected and is considered by FINALIST to be deliverable.
- EA –
- Empty address: No address is present on the record. The address was not provided by the Locate source. Applies to Locate Responses only (Proactive Match Records with incomplete US addresses are not returned).
- FA –
- Foreign address: The address is not edited and is left unchanged because the value in the foreign country code is other than spaces or 'US'.
- GA –
- Good address. FINALIST has determined it to be a deliverable address.
If NDNH Match Type = 'N' or 'P': this field will not return 'EA';
this field will not return 'BA' unless the state has opted to receive Proactive Match Records that fail FINALIST address scrubbing routines. |
| Address Scrub Indicator 2 |
669-670 |
2 |
A/N |
This field contains a value to further define the results of the address editing of the address information that is returned
in the response. Success or failure of correction attempts is indicated by the value of the Address Scrub Indicator 1.
If the Address Scrub Indicator 1 is 'BA', this field contains one of the following values:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was attempted.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require
a street name).
- MX –
- Mismatched state and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ -
- Non-determined Zip Code. Correction of the Zip Code was attempted but failed.
If the Address Scrub Indicator 1 is 'CH', this field contains one of the following values
- BU -
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX -
- Missing state code or missing state code and Zip Code. Assigning a state or Zip Code was successful.
- CA -
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC -
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ -
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA -
- Mismatched address: The street name is not found in the city (the address may be deliverable because some addresses
do not require a street name).
- MX -
- Mismatched state and Zip Code. Correction of the Zip Code was successful.
- NC -
- Non-determined city name. Correction of the city name was successful.
For NDNH Proactive Match Response Records, if the Address Scrub Indicator 1 contains 'FA' or 'GA', this field contains spaces.
For NDNH Locate Response Records, if the Address Scrub Indicator 1 contains 'EA', 'FA' or 'GA', this field contains spaces. |
| Address Scrub Indicator 3 |
671-672 |
2 |
A/N |
This field's description is identical to that of the Address Scrub Indicator 2 with one exception:
If the Address Scrub Indicator 1 is 'BA' or 'CH', and a third address scrub code was not generated by the address editor, this field contains spaces |
| Filler |
673-700 |
28 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Locate Source Specific Information |
701-920 |
220 |
A/N |
This field contains additional information from the NDNH. The Locate Source Specific Information data will always be found
in positions 701-920. However, the format may differ depending on the type of information supplied by the NDNH UI, QW or W-4. For ease of use, positions 701-920 are repeated three times in this table; once for each of the NDNH
files as defined in the Locate source Response Agency Code. |
| The following nine rows define the
format of the Locate source-specific information for UI, Locate source Code 'H97' |
| Reporting State |
701-702 |
2 |
A/N |
This field contains the two-digit numeric FIPS Code of the state or territory that submitted the UI data to the NDNH.
If the FIPS Code is not available, this field contains spaces. |
| Benefit Amount |
703-713 |
11 |
N
Signed |
This field contains the gross amount of UI benefits, prior to any deductions, paid to a claimant during the reporting quarter.
The last two positions are implied to be to the right of the decimal point. The last position is signed.
If the UI benefits data is not available, this field contains all zeroes. |
| Filler |
714-724 |
11 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| SSN Match Indicator |
725 |
1 |
A/N |
This field contains a value to indicate if the SSN contained in the record is the state-submitted SSN, or a corrected or
multiple SSN:
- C –
- Corrected SSN
- M –
- Additional/multiple SSN
- V –
- State-submitted verified SSN
- X –
- Multiple SSN from a corrected SSN
If this field is 'C', 'M' or 'X', the SSN that was used in the match is in the Corrected/Additional/Multiple SSN field. |
| Reporting Quarter |
726-730 |
5 |
A/N |
This contains the time period for the UI being sent in this record. The format is CCYYQ.
- CC –
- Century
- YY –
- Year
- Q –
- Reporting quarter:
1 – January 1 through March 31
2 – April 1 through June 30
3 – July 1 through September 30
4 – October 1 through December 31
If the reporting quarter is not available, this field contains spaces. |
| Filler |
731-910 |
180 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Participant Type |
911-912 |
2 |
A/N |
This field contains a value to define the person's Participant Type on the case:
- CP –
- Custodial Party
- NP –
- Non-custodial Parent
- PF –
- Putative Father
If the NDNH Match Type is 'P', this field contains the code from the Add or Change Transaction that generated the match.
If the NDNH Match Type is 'N' and the person is on multiple cases, the Participant Type that is returned is determined based on the following hierarchy: 'CP', 'NP', 'PF'.
If the NDNH Match Type is 'L', this field contains spaces. |
| Filler |
913-918 |
6 |
A/N |
Reserved for FCR processing. This field contains spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field contains the two-position state code that is used to sort the output response file. |
| The following 14 rows define the format of the Locate Source Specific Information for QW, Locate Source Code 'H98': |
| Reporting State |
701-702 |
2 |
A/N |
This field contains the two-digit numeric FIPS Code of the state or territory that submitted the QW data to the NDNH.
If the QW was reported by a Federal agency, this field contains spaces.
If the FIPS Code is not available, this field contains spaces. |
| Address Indicator Type |
703 |
1 |
A/N |
This field contains a value to indicate the type of address provided:
- 1 –
- Employer address
- 3 –
- Employer optional address
- Space –
- No address provided
|
| Wage Amount |
704-714 |
11 |
N
Signed |
This field contains the gross amount of wages an employer reported as paid to an employee during the reporting quarter.
The last two positions are implied to be to the right of the decimal point.
The last position is signed.
If the wages are not available, this field contains zeroes. |
| FEIN |
715-723 |
9 |
A/N |
This field contains the employer's Federal Employer Identification Number.
If the FEIN is not available, this field contains spaces. |
| Filler |
724 |
1 |
A/N |
This field is reserved for future use. For the current version, it is a space. |
| SSN Match Indicator |
725 |
1 |
A/N |
This field contains a value to indicate if the SSN contained in the record is the state-submitted SSN, or a corrected
or multiple SSN:
- C –
- Corrected SSN
- M –
- Additional/multiple SSN
- V –
- State-submitted verified SSN
- X –
- Multiple SSN from a corrected SSN
If this field is 'C', 'M' or 'X', the SSN that was used in the match is in the Corrected/ Additional/Multiple SSN field. |
| Reporting Quarter |
726-730 |
5 |
A/N |
This contains the time period of the quarterly wages being sent in this record.
The format is CCYYQ.
- CC =
- Century
- YY =
- Year
- Q =
- Reporting quarter:
1 – January 1 through March 31
2 – April 1 through June 30
3 – July 1 through September 30
4 – October 1 through December 31
If the reporting quarter is not available, this field contains spaces |
| Reporting Federal Agency |
731-739 |
9 |
A/N |
This field contains the code for the Federal agency that reported the quarterly wages.
If the quarterly wages were reported by a state or territory, this field contains spaces.
If the Federal agency is not available, this field contains spaces. |
| DoD Agency Status Indicator |
740 |
1 |
A/N |
This field contains a value to indicate the status of an employee who was reported by DoD:
- A –
- Active duty employee
- C –
- Civilian employee
- P –
- Pension/retired employee
- R –
- Reserve employee
If the quarterly wages were reported by a Federal agency other than DoD, a state, or a territory, this field contains spaces.
If the status not available, this field contains spaces. |
| State EIN |
741-752 |
12 |
A/N |
This field contains the State Employer Identification Number.
If the State EIN is not available, this field contains spaces. |
| Filler |
753-910 |
158 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Participant Type |
911-912 |
2 |
A/N |
This field contains a value to define the person's Participant Type on the case:
- CP –
- Custodial Party
- NP –
- Non-custodial Parent
- PF –
- Putative Father
If the NDNH Match Type is 'L', the field contains spaces.
If the NDNH Match Type is 'N' and the person is on multiple cases, the Participant Type that is returned is determined based on the following hierarchy: 'NP', 'PF', 'CP'.
If the NDNH Match Type is 'P', this field contains the code from the Add or Change Transaction that generated the match. |
| Filler |
913-918 |
6 |
A/N |
Reserved for FCR processing. This field contains spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field contains the two-position state code that is used to sort the output response file. |
| The following 14 rows define the
format of the Locate Source Specific Information for W-4, Locate Source Code 'H99': |
| Reporting State |
701-702 |
2 |
A/N |
This field contains the two-digit numeric FIPS Code of the state or territory that submitted the W-4 data to the NDNH.
If the W-4 was reported by a Federal agency, this field contains spaces.
If the FIPS C ode is not available, this field contains spaces. |
| Address Indicator Type |
703 |
1 |
A/N |
This field contains a value to indicate the type of address provided:
- 1 –
- Employer address
- 2 –
- Employee address
- 3 –
- Employer optional address
- Space –
- No address provided
|
| Date of Birth |
704-711 |
8 |
A/N |
This field contains the date of birth of the employee from the NDNH W-4 records. The format is in CCYYMMDD format.
If the date of birth is not available, this field contains spaces. |
| Date of Hire |
712-719 |
8 |
A/N |
This field contains the date of hire of the employee. The format is in CCYYMMDD format.
If the date of hire is not available, this field contains spaces. |
| FEIN |
720-728 |
9 |
A/N |
This field contains the Federal Employer Identification Number.
If the FEIN is not available, this field contains spaces. |
| SSN Match Indicator |
729 |
1 |
A/N |
This field contains a value to indicate if the SSN contained in the record is the state-submitted SSN, or a corrected or multiple SSN:
- C –
- Corrected SSN
- M –
- Additional/multiple SSN
- V –
- State-submitted verified SSN
- X –
- Multiple SSN from a corrected SSN
If this field is 'C', 'M' or 'X', the SSN that was used in the match is in the Corrected/ Additional/Multiple SSN field. |
| Reporting Federal Agency |
730-738 |
9 |
A/N |
This field contains the code for the Federal agency that reported the W-4 data.
If the W-4 was reported by a state or territory, this field contains spaces.
If the Federal agency is not available, this field contains spaces. |
| DoD Agency Status Indicator |
739 |
1 |
A/N |
This field contains a value to indicate the status of an employee who was reported by DoD:
- A –
- Active duty employee
- C –
- Civilian employee
- R –
- Reserve employee
If the W-4 was reported by a state, a territory, or a Federal agency other than DoD, this field contains spaces.
If the status not available, this field contains spaces. |
| State EIN |
740-751 |
12 |
A/N |
This field contains the State Employer Identification Number.
If the EIN is not available, this field contains spaces. |
| State of Hire |
752-753 |
2 |
A/N |
This field contains the valid two-letter U.S. Postal Service abbreviation of a state or territory that indicates the
state in which the employee was hired.
If the state of hire is not available, this field contains spaces. |
| Filler |
754-910 |
157 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Participant Type |
911-912 |
2 |
A/N |
This field contains a value to define the person's Participant Type on the case:
- CP –
- Custodial Party
- NP –
- Non-custodial Parent
- PF –
- Putative Father
If the NDNH Match Type is 'P', this field contains the code from the Add or Change Transaction that generated the match.
If the NDNH Match Type is 'N' and the person is on multiple cases, the Participant Type that is returned is determined based on the following hierarchy: 'NP', 'PF', 'CP'.
If the NDNH Match Type is 'L', the field contains spaces. |
| Filler |
913-918 |
6 |
A/N |
Reserved for FCR processing. This field contains spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field contains the two-position state code that is used to sort the output response file. |
Table of Contents
CHART A-7: FCR INSURANCE MATCH RESPONSE RECORD (PART1)
| Field Name |
Location |
Length |
A/N |
Comments |
| Record Identifier |
1-2 |
2 |
A/N |
This field contains the characters 'IM'. |
| Obligor SSN |
3-11 |
9 |
A/N |
This field contains the Federal Offset Obligor SSN used by the Insurance Matcher (Insurance Company or OCSE) for insurance
matching purposes. |
| Record Creation Date |
12-19 |
8 |
A/N |
This field contains the date the record was created by OCSE. The date is in the CCYYMMDD format. |
| Record Sequence Number |
20-22 |
3 |
A/N |
This field contains a number that indicates the sequence of a pair of Insurance Match records that describe a unique match.
For each pair of records, the same sequence number is provided. |
| Sub-Record Indicator |
23 |
1 |
A/N |
This field contains a value of ‘1’ to indicate the first of two corresponding records. |
| Filler |
24-43 |
20 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Obligor Case Identifier |
44-58 |
15 |
A/N |
This field contains the Case ID for the SSN that the Insurer response matched on the Federal Offset File. |
| Obligor First Name |
59-73 |
15 |
A/N |
This field contains the person's first name for the SSN on the case the Insurer response matched to on the Federal Offset
File. |
| Obligor Last Name |
74-93 |
20 |
A/N |
This field contains the person's last name for the SSN on the case the Insurer response matched to on the Federal Offset
File. |
| Insurer Provided SSN |
94-102 |
9 |
A/N |
The SSN provided by the Insurer as part of its matching process.
This field is provided only if the SSN is different from the SSN that is provided in the "Obligor SSN" field.
If not provided, this field contains all spaces. |
| Insurer Identifier |
103-111 |
9 |
A/N |
This field contains the valid nine-digit Taxpayer Identification Number (TIN) assigned to the Insurer, a Federal Employee Identification Number (FEIN), or another designated identification.
If not provided, this field contains all spaces. |
| Insurer Processing Date |
112-119 |
8 |
A/N |
This field contains the date the Insurer record was created or updated by the Insurer. The date is in the CCYYMMDD format. |
| Claim Update Indicator |
120 |
1 |
A/N |
This field contains one of the following values to indicate if this is an update to previously provided information on this
claim:
1 – Updated information on previously provided insurance claim match
Space – New insurance claim match |
| Insurer Name |
121-165 |
45 |
A/N |
This field contains the name of the Insurer where the insurance claim is maintained and to which the State is directed to send
the insurance intercept request for processing.
If not provided, this field contains all spaces. |
| Insurer Contact First Name |
166-185 |
20 |
A/N |
This field contains the first name of the Insurer contact.
If not provided, this field contains all spaces. |
| Insurer Contact Last Name |
186-215 |
30 |
A/N |
This field contains the last name of the Insurer contact.
If not provided, this field contains all spaces. |
| Insurer Contact Phone Number |
216-225 |
10 |
A/N |
This field contains the phone number of the Insurer contact.
If not provided, this field contains all spaces. |
| Insurer Contact Phone Extension Number |
226-231 |
6 |
A/N |
This field contains the phone number extension of the Insurer contact.
If not provided, this field contains all spaces. |
| Insurer Contact Fax Number |
232-241 |
10 |
A/N |
This field contains the fax number of the Insurer contact.
If not provided, this field contains all spaces. |
| Insurer Contact Email Text |
242-281 |
40 |
A/N |
This field contains the email address of the Insurer contact.
If not provided, this field contains all spaces. |
| Insurer Address Line 1 Text |
282-321 |
40 |
A/N |
This field contains Insurer address information within this first street field. If not provided, this field contains all spaces. |
| Insurer Address Line 2 Text |
322-361 |
40 |
A/N |
This field contains Insurer address information within this second street field.
If not provided, this field contains all spaces. |
| Insurer Address City Name |
362-391 |
30 |
A/N |
This field contains the city that is associated with the Insurer address.
If not provided, this field contains all spaces. |
| Insurer Address State Code |
392-393 |
2 |
A/N |
This field contains the alphabetic code for the State that is associated with the Insurer address.
If not provided, this field contains all spaces. |
| Insurer Address Postal Code |
394-408 |
15 |
A/N |
This field contains, for the Insurer Address, the five-digit Zone Improvement Plan (ZIP) code and the four-digit extension code (if available) that represents the geographic segment that is a subunit of the ZIP code, assigned by the U.S. Postal Service to a geographic location to facilitate mail delivery; or the postal zone (up to 15 characters) specific to the country, other than the U.S., where the mail is delivered.
If not provided, this field contains all spaces.
|
| Insurer Address Foreign Country Indicator |
409 |
1 |
A/N |
This field contains one of the following values to indicate if the Insurer address provided is a U.S. or foreign address:
- 1 –
- The address of the Insurer is in a foreign country
- Space –
- The address of the Insurer is in the U.S.
|
| Insurer Address Foreign Country Name |
410-434 |
25 |
A/N |
If the returned address is in a foreign country, this field contains the name of the foreign country.
If the country name is not provided, this field contains all spaces.
If the address is not in a foreign country, this field contains all spaces. |
| Insurer Address Scrub 1 Code |
435-436 |
2 |
A/N |
The Insurer Address Scrub 1 Code represents the general status of the address. It is always present in the Response Record. This field contains an Address Scrub 1 Code to indicate the results of the address editing of the address information returned in the response:
- BA –
- Bad address: FINALIST determined it to be an undeliverable address. The address is left unchanged.
- CH –
- Changed address: The address was corrected and is considered by FINALIST to be deliverable.
- EA –
- Empty address: No address is present in record. The address was not provided by the source.
- FA –
- Foreign Address: The address is not edited and is left unchanged because the value in the foreign country code is other than spaces or 'U.S'.
- GA –
- Good address: FINALIST has determined it to be a deliverable address.
|
| Insurer Address Scrub 2 Code |
437-438 |
2 |
A/N |
This field contains one of the following codes to further define the results of address editing of the address information
that is returned in the response. Success or failure of address correction attempts is indicated by the value of the Insurer Address Scrub 1 Code.
If Insurer Address Scrub 1 Code is 'BA', this field contains one of these codes:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing State code or missing State code and Zip Code. Assigning a State or Zip Code was attempted.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require a street name).
- MX –
- Mismatched State and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted, but failed.
If Insurer Address Scrub Code 1 is 'CH', this field contains one of these codes:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX –
- Missing State code or missing State code and Zip Code. Assigning a State or Zip Code was successful.
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ –
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require a street name).
- MX –
- Mismatched State and Zip Code. Correction of the Zip Code was successful.
- NC –
- Non-determined city name. Correction of the city name was successful.
If the Address Scrub 1 Code contains 'EA', 'FA', or 'GA', this field contains spaces. |
| Insurer Address Scrub 3 Code |
439-440 |
2 |
A/N |
This field's description is identical to that of the Insurer Address Scrub 2 Code with one exception:
If Insurer Address Scrub 1 Code is 'BA' or 'CH' and a third address scrub code was not generated by the address editor, this field contains spaces. |
| Insurer Claim Number |
441-470 |
30 |
A/N |
This field contains the claim number assigned by the Insurer.
If not provided, this field contains all spaces.
|
| Insurance Product Claim Type Code |
471-472 |
2 |
A/N |
This field contains the code indicating the type of claim matched by the Insurance Matcher. If not populated with a valid value, this field contains all spaces. The valid values are:
- 00 –
- Life
- 01 –
- Automobile
- 02 –
- Automobile –
- No Fault
- 03 –
- Automobile –
- Medical
- 04 –
- Property Liability
- 05 –
- Workers' Compensation
- 06 –
- Personal Injury
- 07 –
- General Liability
- 08 –
- Homeowners Liability
- 09 –
- Medical Premise/Owners Policy
- 10 –
- Product Liability
- 11 –
- Slip, Trip and Fall
- 12 –
- Other
- 13 –
- Unknown
|
| Insurance Claim State Code |
473-474 |
2 |
A/N |
This field contains the alphabetic FIPS code for the State in which the insurance loss occurred.
If not provided, this field contains all spaces. |
| Insurance Claim Loss Date |
475-482 |
8 |
A/N |
This field contains the date of the insurance claim loss by the Claimant. The date is in the CCYYMMDD format.
If not provided, this field contains all spaces. |
| Insurance Claim Beneficiary Indicator |
483 |
1 |
A/N |
This field contains an indicator specifying whether a beneficiary is associated with this life insurance claim. If not provided, this field contains all spaces.
- Y –
- Yes. A beneficiary is associated with this life insurance claim.
- N –
- No. A beneficiary is not associated with this life insurance claim.
|
| Insurance Claim Reported Date |
484-491 |
8 |
A/N |
This field contains the date the claim was reported by the Claimant to the Insurer. The date is in the CCYYMMDD format.
If not provided, this field contains all spaces. |
| Insurance Claim Status Code |
492 |
1 |
A/N |
This field contains one of the following codes to indicate the status of the claim:
- 0 –
- Matched claim open at the time of the match by the Insurance Matcher.
- 1 –
- Matched claim closed at the time of the match by the Insurance Matcher.
- 9 –
- The Insurer did not report the status of the matched claim.
|
| Insurance Claim Payout Frequency Code |
493 |
1 |
A/N |
This field contains a code associated with the frequency of the Insurer claim payout. If not populated with a valid value, this field is a space.
- 1 –
- One-Time
- 2 –
- Weekly
- 3 –
- Bi-Weekly
- 4 –
- Monthly
- 5 –
- Quarterly
- 6 –
- Annually
- 7 –
- Other
|
| Obligor Match Code |
494-495 |
2 |
A/N |
This field indicates the result of the Insurer match of the obligor's identifying information against insurance claim data
as performed by the Insurance Matcher. The valid values are:
- 00 –
- Name and Address
- 01 –
- Name and DOB
- 02 –
- Name and SSN
- 03 –
- SSN
- 04 –
- SSN and Address
- 05 –
- SSN and DOB
- 06 –
- Name, SSN, and Address
- 07 –
- Name, SSN, and DOB
- 08 –
- SSN, Address, and DOB
- 09 –
- Name, SSN, Address, and DOB
- 10 –
- Name, Address, and DOB
|
| SSN/Name Verification Code |
496 |
1 |
A/N |
This field contains the results of the SSN/Name Verification process.
- M –
- The SSN matches and a name comparison resulted in a probable match.
- U –
- The SSN/Name combination does not verify.
- V –
- The SSN/Name combination verifies.
|
| Filler |
497-505 |
9 |
A/N |
This field is reserved for future use. For the current version, it is spaces. |
| Claimant First Name |
506-525 |
20 |
A/N |
This field contains the first name of the Claimant from the insurance data match.
If not provided, this field contains all spaces. |
| Claimant Middle Name |
526-541 |
16 |
A/N |
This field contains the middle name of the Claimant from the insurance data match.
If not provided, this field contains all spaces. |
| Claimant Last Name |
542-571 |
30 |
A/N |
This field contains the last name of the Claimant from the insurance data match.
If not provided, this field contains all spaces. |
| Claimant ITIN Number |
572-580 |
9 |
A/N |
This field contains the Individual Taxpayer Identification Number for the Claimant.
If not provided, this field contains all spaces. |
| Claimant Birth Date |
581-588 |
8 |
A/N |
This field contains, if available, the date of birth of the Claimant from the Insurer data match. The date is in the CCYYMMDD format.
If not provided, this field contains spaces. |
| Claimant Gender Code |
589 |
1 |
A/N |
This field contains the code that indicates the gender of the Claimant.
- F –
- Female
- M –
- Male
If not available, this field contains a space. |
| Claimant Home Phone Number |
590-599 |
10 |
A/N |
This field contains the home phone number of the Claimant.
If not provided, this field contains all spaces. |
| Claimant Business Phone Number |
600-609 |
10 |
A/N |
This field contains the business phone number of the Claimant.
If not provided, this field contains all spaces. |
| Claimant Business Phone Extension Number |
610-615 |
6 |
A/N |
This field contains the business phone number extension of the Claimant.
If not provided, this field contains all spaces. |
| Claimant Cell Phone Number |
616-625 |
10 |
A/N |
This field contains the cell phone number of the Claimant.
If not provided, this field contains all spaces. |
| Claimant Driver License Number |
626-645 |
20 |
A/N |
This field contains the driver license number of the Claimant.
If not provided, this field contains all spaces. |
| Claimant Driver License State Code |
646-647 |
2 |
A/N |
This field contains the driver's license alphabetic code for the State of the Claimant.
If not provided, this field contains all spaces. |
| Claimant Occupation Text |
648-687 |
40 |
A/N |
This field contains the occupation of the Claimant.
If not provided, this field contains all spaces. |
| Claimant Professional License Number |
688-702 |
15 |
A/N |
This field contains a professional license number of the Claimant.
If not provided, this field contains all spaces. |
| Claimant Address Line 1 Text |
703-742 |
40 |
A/N |
This field contains Claimant address information within this first street field.
If not provided, this field contains all spaces. |
| Claimant Address Line 2 Text |
743-782 |
40 |
A/N |
This field contains Claimant address information within this second street field.
If not provided, this field contains all spaces. |
| Claimant Address City Name |
783-812 |
30 |
A/N |
This field contains the city that is associated with the Claimant address.
If not provided, this field contains all spaces. |
| Claimant Address State Code |
813-814 |
2 |
A/N |
This field contains the alphabetic code for the State that is associated with the Claimant address.
If not provided, this field contains all spaces. |
| Claimant Address Postal Code |
815-829 |
15 |
A/N |
This field contains, for the Claimant Address, the five-digit Zone Improvement Plan (ZIP) code and the four-digit extension code (if available) that represents the geographic segment that is a subunit of the ZIP code, assigned by the U.S. Postal Service to a geographic location to facilitate mail delivery; or the postal zone (up to 15 characters) specific to the country, other than the U.S., where the mail is delivered.
If not provided, this field contains all spaces. |
| Claimant Address Foreign Country Indicator |
830 |
1 |
A/N |
This field contains one of the following values to indicate if the Claimant address provided is US or foreign address:
- 1 –
- The address of the Claimant is in a foreign country
- Space –
- The address of the Claimant is in the US
|
| Claimant Address Foreign Country Name |
831-855 |
25 |
A/N |
If the returned address is in a foreign country, this field contains the name of the foreign country associated with the Claimant
address.
If the country name is not provided, this field contains all spaces.
If the address is not in a foreign country, this field contains all spaces. |
| Claimant Address Scrub 1 Code |
856-857 |
2 |
A/N |
The first Claimant Address Scrub 1 Code represents the general status of the address. It is always present in the Response Record.
Refer to "Insurer Address Scrub 1 Code" field above for field values. |
| Claimant Address Scrub 2 Code |
858-859 |
2 |
A/N |
This field further defines the results of address editing of the address information that is returned in the response. Refer
to "Insurer Address Scrub 2 Code" field above for field values. |
| Claimant Address Scrub 3 Code |
860-861 |
2 |
A/N |
This field's description is identical to that of the Insurer Address Scrub 2 Code with one exception:
If Insurer Address Scrub 1 Code is 'BA' or 'CH' and a third address scrub code was not generated by the address editor, this field contains spaces.
Refer to "Insurer Address Scrub 3 Code" field above for field values. |
| Filler |
862-918 |
57 |
A/N |
This field is reserved for future use. For the current version it is all spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field contains the numeric FIPS code for the State receiving the response. |
Table of Contents
CHARTA-8: FCR INSURANCE MATCH RESPONSE RECORD (PART 2)
| Field Name |
Location |
Length |
A/N |
Comments |
| Record Identifier |
1- 2 |
2 |
A/N |
This field contains the characters 'IM'. |
| Obligor SSN |
3-11 |
9 |
A/N |
This field contains the Federal Offset Obligor SSN used by the Insurance Matcher. |
| Record Creation Date |
12-19 |
8 |
A/N |
This field contains the date this record was created. The date is in the CCYYMMDD format. |
| Record Sequence Number |
20-22 |
3 |
A/N |
This field contains a number that indicates the sequence of a pair of Insurance Match records that describe a unique match.
For each pair of records, the same sequence number is provided. |
| Sub-Record Indicator |
23 |
1 |
A/N |
This field contains a value of ‘2’ to indicate the second of two corresponding records. |
| Filler |
24-43 |
20 |
A/N |
This field is reserved for future use. For the current version, it contains all spaces. |
| Attorney First Name |
44-63 |
20 |
A/N |
This field contains the first name of the Attorney for this claim.
If not provided, this field contains all spaces. |
| Attorney Last Name |
64-93 |
30 |
A/N |
This field contains the last name of the Attorney for this claim.
If not provided, this field contains all spaces. |
| Attorney Phone Number |
94-103 |
10 |
A/N |
This field contains the phone number of the Attorney.
If not provided, this field contains all spaces. |
| Attorney Phone Extension Number |
104-109 |
6 |
A/N |
This field contains the phone number extension of the Attorney.
If not provided, this field contains all spaces. |
| Attorney Address Line 1 Text |
110-149 |
40 |
A/N |
This field contains Attorney address information within this first street field.
If not provided, this field contains all spaces. |
| Attorney Address Line 2 Text |
150-189 |
40 |
A/N |
This field contains Attorney address information within this second street field.
If not provided, this field contains all spaces. |
| Attorney Address City Name |
190-219 |
30 |
A/N |
This field contains the city that is associated with the Attorney address.
If not provided, this field contains all spaces. |
| Attorney Address State Code |
220-221 |
2 |
A/N |
This field contains the alphabetic code for the State that is associated with the Attorney address.
If not provided, this field contains all spaces. |
| Attorney Address Postal Code |
222-236 |
15 |
A/N |
This field contains, for the Attorney Address, the five-digit Zone Improvement Plan (ZIP) code and the four-digit extension code (if available) that represents the geographic segment that is a subunit of the ZIP code, assigned by the U.S. Postal Service to a geographic location to facilitate mail delivery; or the postal zone (up to 15 characters) specific to the country, other than the U.S., where the mail is delivered.
If not provided, this field contains all spaces. |
| Attorney Address Foreign Country Indicator |
237 |
1 |
A/N |
This field contains one of the following values to indicate if the Attorney address provided is a U.S. or foreign address:
- 1 –
- The address of the Attorney is in a foreign country
- Space –
- The address of the Attorney is in the U.S.
|
| Attorney Address Foreign Country Name |
238-262 |
25 |
A/N |
If the returned address for the Attorney is in a foreign country, this field contains the name of the foreign country.
If the country name is not provided, this field contains all spaces.
If the address is not in a foreign country, this field contains all spaces. |
| Attorney Address Scrub 1 Code |
263-264 |
2 |
A/N |
The first Attorney Address Scrub 1 Code represents the general status of the address. It is always present in the Response Record. This field contains an Attorney Address Scrub 1 Code to indicate the results of the address editing of the address information returned in the response:
- BA –
- Bad address: FINALIST determined it to be an undeliverable address. The address is left unchanged.
- CH –
- Changed address: The address was corrected
and is considered by FINALIST to be deliverable.
- EA –
- Empty address: No address is present in record. The address was not provided by the source.
- FA –
- Foreign Address: The address is not edited and is left unchanged because the value in the foreign country code is other than spaces or 'U.S'.
- GA –
- Good address: FINALIST has determined it to be a deliverable address.
|
| Attorney Address Scrub 2 Code |
265-266 |
2 |
A/N |
This field contains one of the following codes to further define the results of address editing of the address information
that is returned in the response. Success or failure of address correction attempts is indicated by the value of the Attorney Address Scrub 1 Code.
If Attorney Address Scrub 1 Code is 'BA', this field contains one of these codes:
- BR –
- Bad range. The house number is out of range for that street. This type of address error cannot be corrected.
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range, or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
- BX –
- Missing State code or missing State code and Zip Code. Assigning a State or Zip Code was attempted.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require a street name).
- MX –
- Mismatched State and Zip Code. Correction of the Zip Code was attempted.
- NC –
- Non-determined city name. Correction of the city name was attempted.
- NZ –
- Non-determined Zip Code. Correction of the Zip Code was attempted, but failed.
If Address Scrub 1 Code is 'CH', this field contains one of these codes:
- BU –
- Bad unit number. In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
- BX –
- Missing State code or missing State code and Zip Code. Assigning a State or Zip Code was successful.
- CA –
- Corrected address. A misspelled or non-standard street name was successfully corrected in the Response Record.
- CC –
- Corrected city name. Correction of the misspelled or non-standard city name was successful.
- CZ –
- Corrected Zip Code. Correction of the Zip Code was successful.
- MA –
- Mismatched address. The street name is not found in the city (the address may be deliverable because some addresses do not require a street name).
- MX –
- Mismatched State and Zip Code. Correction of the Zip Code was successful.
- NC –
- Non-determined city name. Correction of the city name was successful.
If the Attorney Address Scrub 1 Code contains 'EA', 'FA', or 'GA', this field contains spaces. |
| Attorney Address Scrub 3 Code |
267-268 |
2 |
A/N |
This field's description is identical to that of the Attorney Address Scrub 2 Code with one exception:
If Attorney Address Scrub 1 Code is 'BA' or 'CH' and a third address scrub code was not generated by the address editor, this field contains spaces. |
| Third Party Administrator Company Name |
269-308 |
40 |
A/N |
This field contains the name of the Third Party Administrator (TPA) company.
If not provided, this field contains all spaces. |
| Third Party Administrator Contact First Name |
309-328 |
20 |
A/N |
This field contains the first name of the TPA contact.
If not provided, this field contains all spaces. |
| Third Party Administrator Contact Last Name |
329-358 |
30 |
A/N |
This field contains the last name of the TPA contact.
If not provided, this field contains all spaces. |
| Third Party Administrator Company Phone Number |
359-368 |
10
| A/N |
This field contains the phone number of the TPA company contact.
If not provided, this field contains all spaces. |
| Third Party Administrator Company Phone Extension Number |
369-374 |
6 |
A/N |
This field contains the phone extension number of the TPA company contact.
If not provided, this field contains all spaces. |
| Third Party Administrator Address Line 1 Text |
375-414 |
40 |
A/N |
This field contains TPA company address information within this first street field.
If not provided, this field contains all spaces. |
| Third Party Administrator Address Line 2 Text |
415-454 |
40 |
A/N |
This field contains TPA company address information within this second street field.
If not provided, this field contains all spaces |
| Third Party Administrator Address City Name |
455-484 |
30 |
A/N |
This field contains the city that is associated with the TPA company address.
If not provided, this field contains all spaces. |
| Third Party Administrator Address State Code |
485-486 |
2 |
A/N |
This field contains the alphabetic code for the State that is associated with the TPA company address.
If not provided, this field contains all spaces. |
| Third Party Administrator Postal Code |
487-501 |
15 |
A/N |
This field contains, for the Third Party Administrator Address, the five-digit Zone Improvement Plan (ZIP) code and the four-digit extension code (if available) that represents the geographic segment that is a subunit of the ZIP code, assigned by the U.S. Postal Service to a geographic location to facilitate mail delivery; or the postal zone (up to 15 characters) specific to the country, other than the U.S., where the mail is delivered.
If not provided, this field contains all spaces. |
| Third Party Administrator Address Foreign Country Indicator |
502 |
1 |
A/N |
This field contains one of the following values to indicate if the TPA company address provided is a U.S. or foreign address:
- 1 –
- The address of the TPA is in a foreign country
- Space –
- The address of the TPA is in the U.S.
|
| Third Party Administrator Address Foreign Country Name |
503-527 |
25 |
A/N |
If the returned address associated with the TPA company is in a foreign country, this field contains the name of the foreign country.
If the country name is not provided, this field contains all spaces.
If the address is not in a foreign country, this field contains all spaces. |
| Third Party Administrator Address Scrub 1 Code |
528-529 |
2 |
A/N |
The first Third Party Administrator Address Scrub 1 Code represents the general status of the address. It is always present in the Response Record.
Refer to "Attorney Address Scrub 1 Code" field above for field values. |
| Third Party Administrator Address Scrub 2 Code |
530-531 |
2 |
A/N |
This field further defines the results of address editing of the address information that is returned in the response.
Refer to "Attorney Address Scrub 2 Code" field above for field values. |
| Third Party Administrator Address Scrub 3 Code |
532-533 |
2 |
A/N |
This field's description is identical to that of the Third Party Administrator Address Scrub 2 Code field with one
exception:
If Third Party Administrator Address Scrub 1 Code is 'BA' or 'CH' and a third address scrub code was not generated by the address editor, this field contains spaces.
Refer to "Attorney Address Scrub 3 Code" field above for field values. |
| Employer Name |
534-573 |
40 |
A/N |
This field contains the name of the Employer (of the Claimant).
If not provided, this field contains all spaces. |
| Employer Phone Number |
574-583 |
10 |
A/N |
This field contains the phone number of the Employer. An additional extension number may be provided as part of this number.
If not provided, this field contains all spaces. |
| Employer Phone Extension Number |
584-589 |
6 |
A/N |
This field contains the phone extension number of the Employer.
If not provided, this field contains all spaces. |
| Employer Address Line 1 Text |
590-629 |
40 |
A/N |
This field contains the Employer address information within this first street field.
If not provided, this field contains all spaces. |
| Employer Address Line 2 Text |
630-669 |
40 |
A/N |
This field contains the Employer address information within this second street field.
If not provided, this field contains all spaces. |
| Employer Address City Name |
670-699 |
30 |
A/N |
This field contains the city that is associated with the Employer address.
If not provided, this field contains all spaces. |
| Employer Address State Code |
700-701 |
2 |
A/N |
This field contains the alphabetic code for the State that is associated with the Employer address.
If not provided, this field contains all spaces. |
| Employer Address Postal Code |
702-716 |
15 |
A/N |
This field contains, for the Employer Address, the five-digit Zone Improvement Plan (ZIP) code and the four-digit extension code (if available) that represents the geographic segment that is a subunit of the ZIP code, assigned by the U.S. Postal Service to a geographic location to facilitate mail delivery; or the postal zone (up to 15 characters) specific to the country, other than the U.S., where the mail is delivered.
If not provided, this field contains all spaces. |
| Employer Address Foreign Country Indicator |
717 |
1 |
A/N |
This field contains one of the following values to indicate whether the Employer address provided is a U.S. or foreign address:
- 1 –
- The address of the Employer is in a foreign country.
- Space –
- The address of the Employer is in the U.S.
|
| Employer Address Foreign Country Name |
718-742 |
25 |
A/N |
If the returned address associated with the Employer is in a foreign country, this field contains the name of the foreign country.
If the country name is not provided, this field contains all spaces.
If the address is not in a foreign country, this field contains all spaces. |
| Employer Address Scrub 1 Code |
743-744 |
2 |
A/N |
The first Employer Address Scrub 1 Code represents the general status of the address. It is always present in the Response Record.
Refer to "Attorney Address Scrub 1 Code" field above for field values. |
| Employer Address Scrub 2 Code |
745-746 |
2 |
A/N |
This field further defines the results of address editing of the address information that is returned in the response.
Refer to "Attorney Address Scrub 2 Code" field above for field values. |
| Employer Address Scrub 3 Code |
747-748 |
2 |
A/N |
This field's description is identical to that of the Employer Address Scrub 2 Code with one exception:
If Employer Address Scrub 1 Code is 'BA' or 'CH' and a third address scrub code was not generated by the address editor, this field contains spaces.
Refer to "Attorney Address Scrub 3 Code" field above for field values. |
| Filler |
749-918 |
170 |
A/N |
This field is reserved for future use. For the current version, it contains all spaces. |
| Sort State Code |
919-920 |
2 |
A/N |
This field contains the numeric FIPS code for the State receiving the response. |
Table of Contents
CHART A-9: FCR RESPONSE TRAILER RECORD
| Field Name |
Location |
Length |
A/N |
Comments |
| Record Identifier |
1-2 |
2 |
A/N |
This field contains the characters 'FX'. |
| Case Records Received |
3-10 |
8 |
N |
If the batch being returned is a routine batch, this field contains the number of FCR Case Input Records (with Record Identifiers
of 'FC') that were received in the batch.
If none of these records are returned in the batch, this field contains zeros. |
| Case Records Accepted |
11-18 |
8 |
N |
If the batch being returned is a routine batch or a pending resolution batch, this field contains the number of accepted
FCR Case Input Records (with Record Identifiers of 'FC') from the batch.
If none of these records are returned in the batch, this field contains zeros. |
| Case Records Rejected |
19-26 |
8 |
N |
If the batch being returned is a routine batch or a pending resolution batch, this field contains the number of FCR Case
Input Records (with Record Identifiers of 'FC') in the batch that were rejected by the FCR System.
If none of these records are returned in the batch, this field contains zeros. |
| Case Records Pending |
27-34 |
8 |
N |
If the batch being returned is a routine batch, this field contains the number of FCR Case Input Records (with Record Identifiers
of 'FC') in the batch that are pending as of the transmission of the response.
If the SSN identification for the related person(s) record is not complete Case Input Records to add a new case may be pending.
If none of these records are returned in the batch, this field contains zeros. |
| Person/Locate Records Received |
35-42 |
8 |
N |
If the batch being returned is a routine batch, this field contains the number of FCR Person/Locate Request Records (with
Record Identifiers of 'FP') that were received in the batch.
If none of these records are returned in the batch, this field contains zeros. |
| Person/Locate Records Accepted |
43-50 |
8 |
N |
If a batch being returned is a routine batch or a pending resolution batch, this field contains the number of FCR Person/Locate
Request Records (with Record Identifiers of 'FP') in the batch that were accepted.
If none of these records are returned in the batch, this field contains zeros. |
| Person/Locate Records Rejected |
51-58 |
8 |
N |
If the batch being returned is a routine batch or a pending resolution batch, this field contains the number of FCR Person/Locate
Request Records (with the Record Identifier of 'FP') in the batch that were rejected.
If none of these records are returned in the batch, this field contains zeros. |
| Person/Locate Records Pending |
59-66 |
8 |
N |
If the batch being returned is a routine batch, this field contains the number of FCR Person/Locate Request Records (with
Record Identifiers of 'FP') in the batch that are pending as of the transmission of the response.
If the SSN identification for the person is not complete a Person Input Record may be pending.
If none of these records are returned in the batch, this field contains zeros. |
| FCR Query Records Received |
67-74 |
8 |
N |
If the batch being returned is a routine batch, this field contains the number of FCR Input Query Records (with Record Identifiers
of 'FR') that were received in the batch.
If none of these records are returned in the batch, this field contains zeros. |
| FCR Query Records Accepted |
75-82 |
8 |
N |
If the batch being returned is a routine batch, this field contains the number of FCR Input Query Records (with Record Identifiers
of 'FR') in the batch that were accepted.
If none of these records are returned in the batch, this field contains zeros. |
| FCR Query Records Rejected |
83-90 |
8 |
N |
If the batch being returned is a routine batch, this field contains the number of FCR Input Query Records (with Record Identifiers
of 'FR') in the batch that were rejected.
If none of these records are returned in the batch, this field contains zeros. |
| Filler |
91-98 |
8 |
N |
Reserved for FCR processing. This field contains zeros. |
| FCR Query/Proactive Match Response Records |
99-106 |
8 |
N |
If the batch being returned is a Locate Response batch, this field contains the number of FCR Query/Proactive Match Response
Records included in the batch.
If none of these records are returned in the batch, this field contains zeros. |
| NDNH Response Records |
107-114 |
8 |
N |
If the batch being returned is a Locate Response batch, this field contains the number of NDNH Locate Response Records that
are included in the batch.
If none of these records are returned in the batch, this field contains zeros. |
| FPLS Response Records |
115-122 |
8 |
N |
If the batch being returned is a Locate Response batch, this field contains the number of FPLS Locate Response Records included
in the batch.
If none of these records are returned in the batch, this field contains zeros. |
| IRS-1099 Records |
123-130 |
8 |
N |
If the batch returned is a Locate Response batch, this field contains the number of IRS-1099 Response Records that are included
in the batch.
If none of these records are returned in the batch, this field contains zeros. |
| Response Record Count |
131-141 |
11 |
N |
This field contains the number of records in the batch, including the FCR Response Header and Trailer Records. |
| MSFIDM Response Records |
142-149 |
8 |
N |
If the batch returned is a Locate Response batch, this field contains the number of MSFIDM Response Records that are included in the batch.
If none of these records are returned in the batch, this field contains zeros. |
| Filler |
150-205 |
56 |
A/N |
Reserved for FCR processing. This field contains zeros. |
| SVES Response Records |
206-213 |
8 |
A/N |
If the batch returned is a Locate Response batch, this field contains the number of SVES Response Records (with Record Identifier
of 'FK') that are included in the batch. If none of these records are returned in the batch, this field contains zeros. |
| FCR DMDC/Proactive Match Response Records |
214-221 |
8 |
N |
If the batch returned is a Locate Response batch, this field contains the number of FCR DMDC/Proactive Match
Response Records that are included in the batch. If none of these records are returned in the batch, this field will be zeros |
| Insurance Match Response Records |
222-229 |
8 |
N |
If the batch returned is a Locate Response batch, this field contains the number of FCR Insurance Match Response Records (with Record Identifier 'IM') that are included in the batch. If none of these records are returned in the batch, this field will be zeros |
| Filler |
230-920 |
691 |
A/N |
This field will be used for future versions. For the current version, this field is all spaces. |
|
|
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