DCL-9924 Quarterly Wage Summary and Detailed Management Information Reports

DCL-99-24

TO: ALL STATE IV-D DIRECTORS

RE: Quarterly Wage Summary and Detailed Management Information Reports

Dear Colleague:

As you know, States began submitting Quarterly Wage (QW) information to the National Directory of New Hires (NDNH) on January 1, 1998. In a continuous effort to maintain the quality of child support data and to provide you with feedback, we will prepare summary statistics about your State’s QW data on a quarterly basis. The current report covers data submitted through December 31, 1998. By this time, States should have submitted data for four quarters. The attached tables and chart provide valuable information regarding the volume of data submitted and the quality of the data received. Please review this information carefully. If you find that there are discrepancies between your records and ours, please contact Angela Kasey at (202) 205-3423.

Table 1 provides the following information about your State’s QW submissions:

Number of records submitted by your State from your most recent quarterly submission;
Number of records posted (passed the SSA verification routines) to the Non-Verifiable file;
Percent of records that were unverified (did not pass the SSA verification routines) compared to the national average; and
Rejection rate (percent of records that were not posted to the non-verifiable file because of incomplete data or duplicate batch numbers) compared to the national average.

Table 2 provides information about the number and type of errors relating to your State’s most recent QW submission. The table indicates the number of records for which:

Social Security Number (SSN) and name do not match;
SSN is invalid, out of range, or has not been issued by SSA;
SSN is non-numeric;
SSN is missing or is zeroes;
Employee name is missing*;
Employee first name is missing*; and
Employee last name is missing*.

* These errors apply only to States that send employee names for more than 94% of their records.

Table 3 provides cumulative information on all batches that were submitted and posted to the Non-Verifiable file. The detailed information includes:

Header Date;
Date Processed;
Batch Number;
Total Number of Records Submitted;
Number and Percent of Records Posted to Non-Verifiable File;
Number and Percent of Records Rejected with Unverified SSNs;
Number and Percent of Records Rejected for Other Reasons; and
Total Number and Percent of all Rejected Records.

The efforts involved in the submittal of quarterly wage data are greatly appreciated. Thank you for your support and cooperation as we work together to improve the lives of our nation’s children.

Sincerely,

David Gray Ross
Commissioner
Office of Child Support Enforcement

Enclosure

cc: State QW Contacts
Regional Program Managers